Alice for Windows .


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Alice for Windows. Alice Data Spring Clean Martin Hood OASIS Extras. Alice Data Spring Clean. Catalogue Authority Files Borrowers Loans. Catalogue Data. Location / Classification / Suffix Print Stocktake Summary report Stocktake, Process, Report, 01 Summary: ALL. Catalogue Data.
Transcripts
Slide 1

Alice for Windows Alice Data Spring Clean Martin Hood OASIS Extras

Slide 2

Alice Data Spring Clean Catalog Authority Files Borrowers Loans Alice Data Spring Clean

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Catalog Data Location/Classification/Suffix Print Stocktake Summary report Stocktake, Process, Report, 01 Summary: ALL Alice Data Spring Clean

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Catalog Data Alice Data Spring Clean

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Catalog Data Lists Location (might be clear) First character of characterization e.g. 808 - 844.91 (no area) REF 920 - REF 920 (with area) Highlights listing irregularities Hundreds of "right" passages = one line One "wrong" section = one line Alice Data Spring Clean

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Catalog Use Inquiry to locate the "wrong" Call numbers "Channel" by Classification or Call Number Classification EXCLUDES the Location Call Number INCLUDES the Location Alice Data Spring Clean

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Catalog Open Inquiry and Cataloging in discrete Windows Use GRAB in Inquiry and PUT in Cataloging To GOTO list record rapidly Alice Data Spring Clean

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Catalog Tricky ones "Clear" passages – look for "space" "Area" is in Classification E.g. REF 920 Lower case Classification code separates Stocktake report grouping. Dodge. Alice Data Spring Clean

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Authority Files Main Catalog Authority Files Author Subject, Series, Topic Publisher Supplier Alice Data Spring Clean

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Authority Files Don\'t DELETE a passage unless you are certain it is not being utilized Use to combine copied terms Not accessible in Supplier Can print records. Administration, Authority Lists. Can be VERY long! Alice Data Spring Clean

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Authority Files Shutdown choices Hide Unused Subjects/Authors Note: Will not cover up if utilized as a part of See or See Also Remove copy Subjects/Authors Consolidates indistinguishable and fundamentally the same as Subjects Differ just by spaces and end eliminator Retains references from index passages Alice Data Spring Clean

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Borrowers Refresh Borrower Data from MAZE Ensure Student ID is in Alice first See methods on OASIS Extras site Easiest approach. Another person has got every one of the points of interest right Consolidate copied borrowers Merges Loans, Reservations, Loan History Alice Data Spring Clean

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Borrowers Roll Class and Scholastic Year Consolidate copy depictions in Lookup Tables (utilize Scissors) Use Borrower Lists by Roll Class/Year to recognize mistakes (typically LEFT understudies) Circulation, Lists, Borrower: 04 and 08 Fix singular understudies in: Circulation, File, Borrower Alice Data Spring Clean

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Borrowers Circulation, Global Change: Limits – Set advance breaking points by Year Level Loan Category – Set BLC by Year Level Delete – Remove Borrowers by Year Level Use at begin of Year before Refreshing from MAZE to expel most elevated year understudies Alice Data Spring Clean

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Loans Long term Overdues Print late rundown Group rundown is most reduced Use date well into the future to incorporate all credits If borrower has left and there is no way of recovering the book: Return the book (sort in standardized identification in RETURNS) Change Status to Disposed (or Missing) Alice Data Spring Clean

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Stocktake Ensures things still exist on the racks Ensures they are accurately retired Items \'On Loan\' are EXCLUDED from Stocktake so Recall/Return long haul late things before Stocktake Full subtle elements at: http://www.oasisextras.com.au/Stocktake%20in%20Alice.ppt Alice Data Spring Clean

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