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ARIMS - Highlights. Ventures to Effective Record Keeping The FIRST step is to peruse AR 25-400-2 Chapter 1
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ARIMS The Army Records Information Management System A Dining Facility Guide to ARIMS Army Center of Excellence, Subsistence

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ARIMS - Highlights Steps to Effective Record Keeping The FIRST step is to peruse AR 25-400-2 Chapter 1 – Principles of ARIMS, Chapter 2 – Prescribing Directives, Chapter 5 – Filing Procedures, Chapter 6 – Labeling Procedures, and Chapter 7 – Disposition Standards. The SECOND step is to get comfortable with the ARIMS Website at: https://www.arims.army.mil Dining Facility Guide at: www.quartermaster.army.mil/aces/army/management.html

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ARIMS – Highlights/Chapter 1 AR 25-400-2 Highlights Chapter 1-(a) Principles of ARIMS Focus is on long haul and perpetual records. Permits business procedure to oversee here and now records. Streamlines recordkeeping for people. For the Dining Facility… Majority of records are here and now. "KEEP IT SIMPLE" Example: Kitchen Requisition and Returns Worksheet *** Disposed of when "did not require anymore".

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ARIMS – Highlights/Chapter 1, Cont. AR 25-400-2 Highlights Chapter 1-(c) Disposition Instructions All records are classified as two sorts. Here and now: No incentive past business handle. Long haul: For chronicled, lessons learned, or look into. Mien Instruction Codes start with "K" for Keep or "T" for Transfer. All K codes apply to here and now records. (Kept until did not require anymore: under 6 years.) The T codes apply to long haul records. (Kept until did not require anymore, exchanged: more than 6 years.)

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ARIMS – Highlights/Chapter 1, Cont. AR 25-400-2 Highlights Chapter 1-(d) Retention of Records K records: in view of the timeframe that the making office needs to keep them with a specific end goal to address business issues . Once the timeframe is met, the records ought to be demolished. Held no longer than 6 years. T records: connected by the overhauling Records Holding Area (RHA) or the Army Electronic Archives (AEA) to which the records are exchanged.

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ARIMS – Highlights/Chapter 2 AR 25-400-2 Highlights Chapter 2-(a) Prescribing Directives at least: distinguishing proof ought to incorporate a depiction of every record classification, to incorporate which are exchanges (T) and which are keep (K) records. In Addition: maintenance periods for K records will be expressed in the recommending mandate. Case: If 2 years is the time required to meet the business requirements for a particular record, that is to what extent the record will be kept. Recommending Directive: DA Pam 30-22

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ARIMS – Highlights/Chapter 2, Cont. AR 25-400-2 Highlights Prescribing Directive "Current" DA Pam 30-22, 1-5 Files and the attitude of all reports identified with Army battalion sustenance benefit, the Army field encouraging framework, and troop issue bolster action operations are kept up as per AR 25–400–2. This was composed before the transformation from MARKS to ARIMS and introduced a few challenges when overseeing records under ARIMS. The Army Center of Excellence, Subsistence (ACES) started the way toward redesigning DA Pam 30-22 to DA Pam 30-22 (Change 1).

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ARIMS – Highlights/Chapter 2, Cont. AR 25-400-2 Highlights Prescribing Directive "Reexamined" DA Pam 30-22 (Change 1), 1-5 Files a. All reports and document records identified with Army battalion nourishment benefit, the Army field bolstering framework, and troop issue bolster action operations are kept up and discarded as per AR 25-400-2, Army Records Information Management System (ARIMS). b. Aura directions contained in ARIMS allude to records being kept until "no longer required for leading business", then manage assist attitude.

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ARIMS – Highlights/Chapter 2, Cont. AR 25-400-2 Highlights Prescribing Directive "Reexamined" DA Pam 30-22 (Change 1), 1-5 Files c. With the end goal of the Army Food Program, "no longer required for directing business" is characterized as "at least six months dynamic, then six months latent" for all Keep (K) class records without any occasions and with relegated records maintenance term of zero, with the accompanying special cases: For ARIMS record numbers 30-22c, 30-22bb, 30-22e, 30-22f2, 30-22g, and 30-22r, "no longer required for leading business" is characterized as "at least one year dynamic, then one year inert". For ARIMS record numbers 30-22j and 30-22k, "no longer required for leading business" is characterized as "six years".

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ARIMS – Highlights/Chapter 2, Cont. AR 25-400-2 Highlights Prescribing Directive "Overhauled" DA Pam 30-22 (Change 1), 1-5 Files d. All Transfer (T) class records will utilize the ARIMS Records Retention Schedule, Army (RRS-A) for records attitudes. Exchange (T) classification records with an air of "no longer required for leading business" will be overseen as takes after: For records with a planned maintenance time of at least two years will be held in the Current Files Area (CFA) for at least two years. Survey records yearly. Records that have met the required 2 year necessity and are resolved to be "no longer required for directing business" will be exchanged to the Records Holding Area (RHA). At the point when a DA Form 3032 is utilized as a conceded installment vehicle (by and large in crisis circumstances) it will be kept up in an indistinguishable way from DD Form 1544 (ARIMS record number 30-22a) See passage 3-27.

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ARIMS – Highlights/Chapter 5 AR 25-400-2 Highlights 5-3 Examining, Assembling, and Fastening Examine records: guarantee finish. Evacuate pointless connections. Missing data: join note of move made. 5-4 Using Guides and Folders Use advisers for gap records. Utilize organizers to solidify, recover, and secure. The expression "Sham Folder": NOT a perceived term in ARIMS. Ought not be utilized.

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ARIMS – Highlights/Chapter 5, Cont. AR 25-400-2 Highlights 5-5 Arranging Records Unless determined by the endorsing order, records ought to be orchestrated in a way that best suits the business or reference needs of an office . Exemption: Privacy Act (PA) records. 5-10 Office Records Lists (ORL) Required. Best utilized for T code records. Must enroll for a record on ARIMS site.

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ARIMS – Highlights/Chapter 6 AR 25-400-2 Highlights 6-1 ARIMS Record Titles Labels might be made utilizing the records titles in ARIMS or with working titles that: best fit the business/reference utilization of the records in an office, or both. For the Dining Facility Creating office. Best strategy for distinguishing proof and recovery. Evaluator\'s, Inspector\'s, and Reviewer\'s.

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ARIMS – Highlights/Chapter 6, Cont. AR 25-400-2 Highlights 6-2 Labeling All organizers and compartments must be marked. Plainly checked. Marking: All techniques for distinguishing proof. Required data on names: Letter K or T, year, and PA take note. 6-2 (b) Methods of Labeling At the watchfulness of the workplace of record. Typewritten, PC, composing on names with shaded pens. Names printed from ARIMS: Required data as it were. Won\'t print "Generation Schedule".

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ARIMS – Highlights/Chapter 6, Cont. AR 25-400-2 Highlights 6-2 (c) Several envelopes, drawers, compartments First guide, organizer, drawer, or holder needs to indicate required mark data. Staying: recognized by name, number, or other element distinguishing substance. Set anyplace that is obvious. Uniform situation can be built up. Shading coding can be utilized. Keep it Simple…

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ARIMS – Highlights/Chapter 7 AR 25-400-2 Highlights 7-1 Disposition Standards Record classes: Transfer (T) and Keep (K). If not a T record, it is a K record. 7-1 (b) Disposition of K Records Applied in the Office of Record IAW business needs or endorsing mandate. Kept until "no longer expected to bolster the business procedure". No longer than 6 years. Does not imply that all K records will be kept the whole 6 years.

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ARIMS The Army Records Information Management System A Guide to Dining Facility Records Management Army Center of Excellence, Subsistence

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ARIMS – DFAC Records Dining Facility Records Management Effective records administration at the eating office ought to incorporate a comprehension of the accompanying: The recommended mandate DA Pam 30-22 (Change 1). Document stockpiling necessities. Record association. Records ID and recovery. Organizer ID and recovery. Document distinguishing proof – record marking.

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ARIMS – DFAC Records, Cont. Eating Facility Records Management Prescribed Directive – DA Pam 30-22 (Change 1) and record supplies. Distinguish eating office K records. Recognize feasting office "Occasion" records. Recognize feasting office T records. Audit demeanor and maintenance guidelines. Sufficient space and capacity zone. Satisfactory supplies.

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ARIMS – DFAC Records/Storage Dining Facility Records Management File Storage Number of file organizers required: The quantity of file organizers will be dictated by the measure of the eating offices operation: one, two, or more. Isolate classification records: Clearly stamp and separate K classification records from T classification records. Isolate Year records: Clearly check and separate Fiscal Year records from Calendar Year records. Isolate varying maintenance period records: 6 month dynamic/inert, 1 year, 2 year, 6 year, and so on

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ARIMS – DFAC Records/Organization Dining Facility Records Management File Organization 6 month dynamic and 6 month latent: Records are "assembled" for simplicity of administration. Gather 1 FY Files: 1 Oct through 31 Mar Group 2 FY Files: 1 Apr through 30 Sep Group 1 CY Files: 1 Jan through 30 Jun Group 2 CY Files: 1 Jul through 31 Dec 1 year dynamic and 1 year inert: Managed in an indistinguishable way from 6 month records – as a gathering. End of Inactive Retention – Destroy. Audit records month to month, q

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