Changing over Advanced Pictures to Microfilm.


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Changing over Computerized Pictures to Microfilm. Utah State Files January 2010. Picture change process Records Administration Advanced Transformation Setting up Examining Making a Document Targets Presenting a Record Microfilm Files contacts. Chapter by chapter guide. How does picture change work?. 1.
Transcripts
Slide 1

Changing over Digital Images to Microfilm Utah State Archives January 2010

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Image transformation procedure Records Management Digital Conversion Setting up Scanning Creating a File Targets Submitting a File Microfilm Archives contacts Table of Contents

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How does picture change work? 1. Pictures are saved money on the state secure record exchange convention (SFTP) server, then downloaded onto a PC at the Archives. 2. Pictures are anticipated each one in turn onto a screen while a camera naturally photos each anticipated picture. 3. Exposures are prepared into microfilm.

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Records administration The boss regulatory officer of each legislative substance is commanded to set up and keep up a proceeding with records administration program. Utah Code 63A-12-103 Government records are state property and must be held by maintenance plans. Utah Code 63A-12-105 Retention (Schedule) is the period of time a record must be kept up in organization care. Utah Code 63G-2-103(26)

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Records administration A record arrangement is a gathering of records that may be dealt with as a unit for records administration purposes. Utah Code 63G-2-103(23) An arrangement number is a remarkable distinguishing number appointed to a particular record arrangement. It is made when a record arrangement is particularly booked with the Archives. An arrangement number is fundamental for recognizing and following records through the advanced to-microfilm change process.

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Records administration Digital pictures to be changed over to microfilm must have a place with a particularly booked record arrangement and must be perpetual and/or basic records. Interesting organization calendars depict particular record arrangement of particular offices. Click these connections to find arrangement numbers and maintenance data for records that have as of now been planned. Sort in office name and submit hunt to find arrangement numbers. If not discovered, contact your records investigator .

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Digital Conversion: Setting Up The office will contact the Archives’ records expert to get approval and proposals for configuration transformation of a particular record arrangement. The Archives will help with planning records , if vital. The office will build up access to the state server by downloading WinSCP programming.

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Digital Conversion: Setting Up The Archives will set up and give login and secret word and send the office a Scanner Test Target PM-189. The organization will utilize login and secret word to get to the default registry on the state SFTP server where pictures will be spared. The Archives will relegate an one of a kind scanner number to every office.

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Digital Conversion: Setting Up The office will finish the on-line work request solicitation for the record arrangement. The Archives will make a subfolder for the arrangement and return a work request which will get to be one of the distinguishing microfilm targets.

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Digital Conversion: Scanning The office will sweep records to particulars: TIFF or PDF pictures on an optical scanner 300 ppi or higher scanned at 100 percent grayscale or high contrast The organization will allude to Mountain West Digital Library’s Digital Imaging Best Practices Guidelines for filtering principles.

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Digital Conversion: Scanning The organization will examine in the same introduction all reports in a record as takes after: Portrait for lawful size archives and littler to go on either 16 mm or 35 mm microfilm. Landscape for bigger than lawful size archives to go on 35 mm microfilm. The organization will finish a quality control check of every examined picture to guarantee precision and readability. The office is in charge of the records\' honesty. The Archives will confirm precision of targets, approve picture checks taking into account office information, and review microfilm quality. The Archives won\'t do page-by-page examination to find missing pages.

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Digital Conversion: Creating a File The organization will make one record of pictures which will be equivalent to one move of microfilm. Record size point of confinement for 16mm = 2,000 pictures File size breaking point for representation on 35mm = 1,100 pictures File size utmost for scene on 35mm = 650 pictures Multi-page TIFF or PDF documents are alright. Picture numbers incorporate microfilm targets.

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Digital Conversion: Creating a File A record will incorporate starting and end focuses with reports to be microfilmed in the middle. Pictures in the document must be requested in the same grouping they will show up on the completed microfilm roll. Spare begin focuses in multi-page TIFF marked 00000 through 00009. Spare end focuses in multi-page TIFF named 99991 through 99999. On the other hand use another naming tradition that will push microfilm focuses to the starting and end of the record.

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Order of Beginning Targets: Download format targets 1. Begin 2. Proceeded from going before roll (if appropriate) 3. Scanner Test Target PM189 (must be re-examined for each new transmission) 4. Scanner number/move number/arrangement number (in addition to subtle elements, for example, ppi and group) 5. Work arrange (the Archives will give this objective) 6. Cover sheet 7. Grouping page 8. Office endorsement (accepts that the archives are the genuine and genuine reports they are indicated to be) 9. Administrator testament (recognizes the individual who filtered the images and the limits of reports in the record)

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Order of End Targets: 1. Administrator authentication (recognizes the individual who checked the pictures and the limits of records in the document) 2. Office authentication (accepts that the records are the genuine and genuine reports they are implied to be) 3. Characterization page 4. Cover sheet 5. Work arrange (the Archives will give this objective) 6. Scanner number/move number/arrangement number (This page additionally has insights about PPI and configuration, and so on.) 7. Scanner Test Target PM189 (must be re-examined for each new transmission) 8. Proceeded next roll (if material) 9. End of move please rewind

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Digital Conversion: Submitting File The organization will name the record as takes after: First four letters of district, region, or office name – kane Scanner number – 260 (special office number) Roll number – starting with 1 and proceeding with successively from there on. Illustration: kane 260-1 The office will drag and spare the record containing archives and focuses to the agency’s envelope on the SFTP server.

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Digital Conversion: Submitting File The organization will tell the Archives by presenting the Digital to Microfilm Notification structure on the web. On the off chance that you have questions about this structure, call the Digital Imaging Center, (801) 531-3835.

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Digital Conversion: Creating Microfilm The Archives will get the document and proselyte it into one move of microfilm. The Archives will store an expert duplicate forever. The Archives will give duplicates of microfilm upon solicitation: ( Microfilm evaluating ).

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Digital Conversion: Checking Microfilm Inventory at the Archives Go to interesting office particular timetables on the Archives site. Sort your agency’s name in the hunt brief Find “microfilm list” and click on PDF

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Questions? Contact records investigator: Rosemary Cundiff (801) 531-3866 rcundiff@utah.gov Maren Jeppsen (801) 531-3860 mjeppsen@utah.gov Susan Mumford (801) 531-3861 smumford@utah.gov Glen Fairclough (801) 531-3841 gfairclough@utah.gov Contact Archives Micrographics: Brian Carpenter (801) 531-3830 bcarpenter@utah.gov Nathan Gardner (801) 531-3835 ngardner@utah.gov

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