Director Obligations With respect to Classification and Security of PEMS Customer level Information.

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Electronic Records customer level information that is put away electronically (on a ... Convenient Electronic Records customer level information that is put away on versatile electronic ...
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Director Responsibilities in Regards to Confidentiality and Security of PEMS Client-level Data

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How to explore this presentation To move from slide to slide, either tap the left catch of your mouse or utilize the look on your mouse Throughout this presentation, you will see puts that say "click here " keeping in mind the end goal to see more data on a theme. When you come to one of these spot, click on the word " here " with your mouse and that will convey you to another slide Somewhere on the slide you have been conveyed to, you will see the word " back " Move your mouse around over the word " back " until the bolt turns into a hand, and afterward tap the left mouse catch on " back " . Make sure just to click with the hand. On the off chance that you click with the bolt rather than the hand, you will be conveyed to the wrong slide.

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Purpose of this Presentation

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Purpose of this Presentation As a man who regulates staff who will utilize PEMS customer level information, you will have certain duties concerning keeping up the privacy of the information. These obligations will be audited here went before by a brief outline of PEMS related wording

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What is ?

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What is PEMS? PEMS remains for the Program Evaluation and Monitoring System 2. PEMS is a web program based programming for information passage and reporting 3. In the event that an office gets financing from the Centers for Disease Control (CDC) for HIV counteractive action programs, that office should gather information for PEMS 4. There are two sorts of information to be gathered: Data that portrays a system being supported Data that depicts the customers being served

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PEMS Client-Level Data

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PEMS Client-Level Data is: Information that is gathered around a specific customer while the customer is enlisted in your project For the reasons for PEMS, this information could be: Client demographics –, for example, the race, ethnicity, sexual orientation or year of birth of the customer Client hazard practices –, for example, whether the customer has engaged in sexual relations or utilized infusion drugs amid a specific timeframe The official meaning of PEMS Client-Level Data for the motivations behind this approach can be seen by clicking here

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PEMS Client-Level Data is: 4. PEMS customer level information records can comprise of either: Paper Records – customer level information that is on an information accumulation structure for instance Electronic Records – customer level information that is put away electronically (on a PC in all likelihood). Versatile Electronic Records – customer level information that is put away on compact electronic gadgets, for example, a portable PC, blackberry and so forth., or on removable stockpiling media, for example, a diskette or CD and so on

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Managing PEMS Users

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Managing PEMS Users: New Users A PEMS client is a staff part who will have admittance to PEMS customer level information for the reasons for gathering, preparing or examining that information – If you will be a PEMS client and also administering different PEMS clients you should audit the slide presentation for PEMS clients and take the related test. 2. On the off chance that you oversee a staff part who is new and should handle PEMS customer level information you should: Complete a Request for Access to PEMS Client-Level Data Form and submit it to the PEMS System Administrator. Click here to see the structure. Click here to see more about the System Administrator including contact data

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Managing PEMS Users: New Users 3. With a specific end goal to be approved to be a PEMS client, a staff part should do the accompanying: Sign a classification articulation. Click here . Sign an announcement of affirmation and understanding of the PEMS secrecy and security strategy. Click here . Take the PEMS Confidentiality and Security Quiz, and survey the right responses to guarantee mistakes are comprehended 4. Staff are told to give every one of the three of these records to their boss. You thusly will need to submit them to the System Administrator before the staff part is viewed as approved.

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Managing PEMS Users: Changes to a User\'s Duties If a staff part who has been a PEMS client will no more need access to PEMS information, you should: Complete a Notification of Staff Separation Form and submit it to the System Administrator Click here to see the structure Terminate the staff part\'s entrance to customer level information Collect all Keys to PEMS information stockpiling zones Conduct a post employment survey amid which the staff part audits the need to hold fast to the secrecy explanation and signs the announcement on page 2 of the Notification of Staff Separation Form

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Managing PEMS Users: Changes to a User\'s Duties If a staff part who is a PEMS client will change obligations inside your office yet will at present be a PEMS client you should: Modify what customer level information the client has entry to appropriately: Take conceivable strides to ensure the client does not have admittance to information pointless for his/her new extent of work Ultimately, it is up to the PEMS client to just get to information expected to do his/her occupation

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Data Release

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Release of Client-Level Data Releasing customer level information implies giving that information to an individual or association other than the Vermont Department of Health or the CDC Any solicitation that you get for customer level information from an individual or organization outside of your own must be sent to the PEMS System Administrator However, staff are permitted to discharge referral codes to different offices that get cash from the Vermont Department of wellbeing so as to track referrals

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END Thank you! (In the event that you will be a PEMS client and additionally a manager, make certain to see the PPT Presentation for PEMS Users)

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back PEMS CLIENT-LEVEL DATA Any record containing PEMS helpful distinguishing data PEMS CONSTRUCTIVE IDENTIFYING INFORMATION Any single bit of data or mix of a few bits of data from PEMS that could be utilized to conclude the personality of an individual (e.g, names or bits of names, locations, ZIP codes, phone numbers, ethnicity, sex)

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The PEMS System Administrator The System Administrator is in charge of: The security of the PEMS information and database Ensuring staff preparing Reviewing and redesigning this approach Receiving grumblings about this strategy Anything that must be submitted to the System Administrator ought to be sent to this location or messaged to this email include: Leah Kittredge Vermont Department of Health 108 Cherry Street, PO Box 70 Drawer 41-HAST Burlington, VT 05402 802-651-1534 back

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Acknowledgement and Agreement of Confidentiality and Security Policies and Procedures for PEMS Client-Level Data I have inspected the Power Point slide presentation entitled "Secrecy and Security Policies and Procedures for PEMS Client-Level Data – An Overview for PEMS Users" and finished the related test and I consent to follow the terms and conditions overseeing the suitable and permitted utilization of PEMS customer level information as characterized by the Confidentiality and Security Policies and Procedures for PEMS Client-Level Data. I consent to submit to the methods expressed in this report. ________________________________________ (Signature) ________________________________________ (Printed Name) back

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