Make Available Word Reports.


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MS Office 2007: Right Click > Size and Position > Alt Text Tab ... Purchase full Adobe Acrobat Standard/Pro to have Adobe PDF Menu and
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Make Accessible Word Documents Presented by: Cryssel Vera Sacramento State, Fall 2009

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Objectives To find out about the components expected to plan an available Word Document. To see how to apply these components in your assertion archives. To make an available Word Document. Sacramento State, Fall 2009

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Accessibility Resources The CSU Accessible Technology Initiative (http://www.calstate.edu/openness/) Accessibility at Sacramento State (http://www.csus.edu/availability/) Creating Accessible Online Instructional Materials (http://www.csus.edu/atcs/devices/open/) Sacramento State, Fall 2009

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Instructional Materials Accessibility Electronic Distributed Materials Syllabus Word Docs, PPT, PDF, WebPages Textbooks SacCT Course Content Faculty Website Content Video and Audio… Sacramento State, Fall 2009

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Document Accessibility Documents that are planned and organized to be utilized adequately by individuals with handicaps. Will be gotten to by assistive innovation gadgets/programming: Screen Reader – JAWS Magnification Software – ZoomText Scan/Read – Kurzweil Assistive Technology Showcase Devices Sacramento State, Fall 2009

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Document Accessibility Continued… Other variables to remember are: Language Learning styles Access to innovation (particular programming) Digital Divide HTML most available configuration, omnipresent Sacramento State, Fall 2009

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Accessible Syllabus What does a visually impaired client listen? Use JAWS Ctrl + Alt + J "Jaws for Windows is Ready" Open Accessible Syllabus Example Sacramento State, Fall 2009

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JAWS Basic Key Commands Insert + down bolt = Say All, CTRL = Interrupt Speech Insert + Up Arrow = Say Line, Insert + Left Arrow = Say earlier word Insert + Right Arrow = Say next word Insert + F6 = List of Headings Insert + F7 = List of Links Insert + F9 = List of Frames Insert + F5 = List of Form fields Sacramento State, Fall 2009

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Elements for Accessibility Structure Styles and Formatting Alternative Text for Images Descriptive Labels for Links Simple Tables Review with Assistive Technology Electronic – Multiple Formats Sacramento State, Fall 2009

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Structure of Document How is your archive sorted out? Contains a title? Contains diverse areas? Records? Format? Mix of content and design? Utilization of connections? In what capacity ought to my archive be perused so it is intelligent? Sacramento State, Fall 2009

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Styles and Formatting Use Styles and Formatting to Add Structure to report: Home Tab > Styles Group A Style is foreordained designing for content as far as: Font sort, Font size, Spacing, Indentation, Font shading, Font reason e.g. Heading, Paragraph, List Sacramento State, Fall 2009

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Styles and Formatting Continued… Apply Heading Styles: Document Title Sections in Document Use the Styles Menu to configuration Headings rather than the Paragraph menu Create a table look w/out the table (rather than design tables or content boxes) Paragraph Menu includes the look however not the structure to headings!!! Designing of records can be included by means of Paragraph or Styles Menu Sacramento State, Fall 2009

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Exercises Go to: http://www.csus.edu/openness/dev/workshop.html Download: "Syllabus Make Me Accessible" report save money on to desktop. Sacramento State, Fall 2009

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Adding a Heading Style: No Existing Formatting Example Select Document Title Select the Home Tab > Styles Menu Select Heading 1 Title reflects style organizing for H1 Hover mouse over H1, note particulars Add a Heading 2 style to next segment title What is the following segment title? Sacramento State, Fall 2009

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Update a Style to Match Selection: Existing Formatting Select the Third Section Title Go to Styles Menu and Locate Heading 3 Notice current arranging details Right Click Heading 3 Select "Overhaul Heading 3 to Match Selection" Selection will continue as before however when clicked, H3 is highlighted on Styles menu Sacramento State, Fall 2009

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Modify a Style: Add new specs to current style Modify Heading 1: Tahoma, 16 pt., Bold Styles Menu > Heading 1 > Right Click > Modify Style Make Changes under Formatting Modify Heading 2 to your decision Sacramento State, Fall 2009

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Styles Sets Default Style Sets in Word Based on Normal.dotm MS Word Template, Default = Black and White 11 Style Sets to Choose From Work from Default Style Set B&W Create a template(s) that contains the greater part of your organizing inclinations to re-use for comparable reports Office Button > Save As > Word Template Styles > Change Styles > Save as Quick Style Set Sacramento State, Fall 2009

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Recommendation for Fonts Use the most discernable textual styles Sans Serif Fonts: Verdana , Arial, Tahoma Have Plain Endings, no flared expansions, no additional ornamentation, simpler to peruse Serif, Cursive, Fantasy textual styles Harder to peruse, additional ornamentation, strokes at tips Limit the quantity of textual styles utilized Avoid little text dimensions (24pt min) Sacramento State, Fall 2009

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Fonts Continued… Availability of text styles crosswise over PC working frameworks? Utilize Real content versus content inside illustrations Ensure adequate shading contrast amongst content and foundation Limit textual style varieties, for example, striking, italics, underline, all tops Don\'t depend on text style shading, size, and general text style hope to pass on importance Avoid flickering/moving content

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Add Alternative Text to Images Provide Alt Text Descriptions for Images MS Office 2003 : Right Click > Format Picture > Web Tab MS Office 2007: Right Click > Size and Position > Alt Text Tab Concise and Meaningful Descriptions Avoid beginning depiction with "Picture of" Long Descriptions composed alongside picture Sacramento State, Fall 2009

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Images Continued… Mac: Add Caption (no alt content tab choice) ctrl + click > Insert Caption > Figure 1… Caption shows up underneath/above picture Carried over into PDF/HTML OpenOffice Word for Mac (include alt content choice accessible) Windows: Add Caption References Tab > Captions bunch > Insert Caption. Shows up beneath/above picture. Sacramento State, Fall 2009

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Try it! Add Alt Text to the Image in Document Add a Caption to the Image in Document Sacramento State, Fall 2009

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Descriptive Links: Sac State Home Page Meaningful to clients of screen perusers Insert + F7 keystrokes used to show rundown of connections in archive utilizing JAWS Navigate content effortlessly Plain URL: http://www.csus.edu Not important User can get lost List of URL\'s not useful to route of substance Can put URL alongside spellbinding connection (not empowered) for print purposes Use Descriptive Hyperlinks

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Adding Descriptive Links Type a Descriptive Label for Link in Document Select content > Right Click > Select Hyperlink Text to Display Box: Verify/Enter Descriptive name Address Box: Enter URL Click OK Test Link: CTRL + Click Sacramento State, Fall 2009

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Try it! Find the URL in record Copy and Paste URL into Browser to figure out where it goes Convert URL into an unmistakable marked connection Test it Sacramento State, Fall 2009

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Using Tables Keep tables basic Screen perusers read tables from left to right Avoid settled tables/complex Add Table Headers in Word Select Header Row > Right Click (ctrl +click on Mac) > Table Properties > Row Tab > "Rehash as Header Row" Adds TH (Table Header) label Add Long Description beneath table if vital Sacramento State, Fall 2009

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Using Tables Continued Do not permit lines to break crosswise over areas (Table Properties) Do not utilize heading styles in table header cells No system in Word to recognize Row header; just Column Header Modify cell edges as opposed to utilizing "enter" key to make space around substance in table cells Select cells > table properties > cell tab > choices button>.10-.15) Sacramento State, Spring 2007

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Try it! Find Header Row and Select it Add the Table Header label Sacramento State, Fall 2009

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Make Available in Electronic Format Word .doc, RTF, PDF, HTML Word 97 – 2003 Document (Can be opened in adaptation 2007) First step in making record available Facilitates procedure to change over into interchange arranges Large print, Braille, mp3 sound and so on. Spares Time Sacramento State, Fall 2009

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Make accessible in Multiple Formats Portable Document Format "PDF" MS Office 2007: Buy Adobe Acrobat Standard/Pro – Create PDF Button Acrobat Tab > Create PDF Office Button > Save As > "Adobe PDF" Install MS Office Add-into Save Files as PDF/XPS MS Office 2003 Buy full Adobe Acrobat Standard/Pro to have Adobe PDF Menu and " Convert to Adobe PDF " catch alternative Sacramento State, Fall 2009

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Multiple Formats cont… Office for Mac Cannot make labeled PDF from Office on Mac File > PDF Add Tags in Adobe Acrobat: Review, Repair, Review process… Use OpenOffice for Mac File > Export as PDF > General Tab > select "labeled PDF" checkbox Sacramento State, Fall 2009

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Multiple Formats cont… Hyper Text Markup Language "HTML" File > Save As > Web Page "Separated" Filtered choice does not continue pointless data Carries over Alt Text, Table Headers, joins Edit in Dreamweaver or other web editorial manager Rich Text Format "RTF" File > Save As > RTF Read crosswise over various word processor applications Sacramento State, Fall 2009

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Try it! Change over into PDF Open in Adobe Acrobat and Check Tags Convert into HTML Open in Dreamweaver Sacramento State, Fall 2009

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Use Assistive Technology Use JAWS to Read Document Start JAWS: CTRL + Alt + J Use Shortcuts Sacramento State, Fall 2009

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Summary Structure Styles and Formatting Alternative Text for Images Descriptive Labels for Links Simpl

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