Record administration.

Uploaded on:
Crevice Toolbox 5 Preparing in essential medication misuse information administration and investigation Document administration Instructional meeting 2 Goals To audit the physical stockpiling of data on a PC To survey the referencing of capacity mediums
Slide 1

Hole Toolkit 5 Training in essential medication misuse information administration and investigation File administration Training session 2

Slide 2

Objectives To survey the physical stockpiling of data on a PC To audit the referencing of capacity mediums To depict the product allotment of the storage room into registries To build up a scientific classification of records To audit the document administration offices in Windows

Slide 3

Computer stockpiling A paired framework with data put away as on or off A bit A byte A kilobyte (KB) A megabyte (MB) A gigabyte (GB) …

Slide 4

Permanent stockpiling Disks – physical capacity: Hard circles Floppy plates; CDs; Zip plates … Disk Drives – information/yield gadgets to the plates: Hard commute Floppy circle drive; Zip drive; CD drive or CD read/essayist …

Slide 5

Using so as to refer plate drives Disk drives are referenced a letter took after by a colon: A: the floppy circle drive C: the hard circle drive Depending on the PC\'s setup: D: or E: a CD drive or Zip drive F: or more prominent a system drive

Slide 6

Filing cupboard similarity Think of the storage room on the PC as a file organizer Disks can be considered as drawers in a file organizer At present, we have a cupboard in which we could begin tossing documents into the different drawers, however there would soon be an obfuscate of project and information documents, with no request or arrangement

Slide 7

Directories/envelopes Directories or organizers are the way to making request on a plate Directories can contain documents and/or different indexes Analogous to organizers in the file organizer drawers

Slide 8

The root registry A root (or unique) catalog is consequently made for every circle The root is the begin of the catalog structure It is referenced by a retrogressive inclining cut: \ For instance, A:\ C:\ D:\

Slide 9

The progressive structure As catalogs can hold different catalogs, the circles get to be part into a chain of importance of indexes

Slide 10

Files Types of document: -program -client made -executable -clump, and so forth. Naming

Slide 11

.doc = Word .xls = Excel .htm(l) = Internet .pdf = Acrobat .ppt = PowerPoint .mdb = Access .sav = SPSS information record .sps = SPSS language structure document .spo = SPSS yield record There are various different SPSS record sorts left over from past adaptations, for example, .por, and so on., however the above are the most vital File postfixes

Slide 12

Windows Explorer Used: To explore the record structure To make, move and erase catalogs To duplicate, slice and glue documents To Open: Start/Programs/Windows Explorer Windows key + E

Slide 13

Windows Explorer Folders instrument to view PC and index substance

Slide 14

Displaying substance Click here to fall the perspective of C: drive/registry substance

Slide 15

Collapsing a passage

Slide 16

Drive/index substance

Slide 17

View alternatives Large symbols – vast envelope symbols Small symbols – little organizer symbols List – rundown of records and registries, yet no subtle elements Details – the most helpful choice, contains registry and document points of interest Thumbnails – symbols at the end of the day

Slide 18

Exercise Open Windows Explorer Display the root\'s substance index of the C: drive in the right hand window Display the catalog\'s substance My (Documents and Settings if utilizing NT or XP) Try every one of the five accessible perspectives

Slide 19

Directories Important registries: My Documents Program Files Windows Main operations: Creating Moving Deleting

Slide 20

Hierarchical registry structure

Slide 21

My Documents A catalog made naturally by the Windows programming to contain client made documents Save all records to the My Documents index or a subset of that index

Slide 22

My Documents

Slide 23

My Documents

Slide 24

Creating a sub-index Select the area for the new catalog My Documents for this situation; the new index is a sub-index of My Documents File/New/Folder Enter a name for the new index GAP for this situation

Slide 25


Slide 26

Enter a significant name

Slide 28

Possible progression of registries

Slide 29

Moving an index Click and Drag Copy/Cut and Paste Copy leaves the first index set up; an index\'s duplicate and every one of the records and sub-registries it holds is made at the Paste area Cut evacuates or erases the first index, moving the index and every one of the records and sub-registries it holds to the Paste area

Slide 30

Cut and Paste Edit menu Edit/Cut; Edit/Copy; Edit/Paste Quick menu Point at the item to be moved and click the right hand mouse catch Keyboard easy routes Ctrl + C = duplicate Ctrl + X = cut Ctrl + V = glue

Slide 31

The speedy menu — Copy

Slide 32

The brisk menu — Paste

Slide 33

Directory added to treatment focus Data catalog included here

Slide 34

Deleting an index BEWARE! Erasing a registry will erase every one of the documents it contains and all the sub-catalogs it contains Make the index to be erased ebb and flow and press the Delete catch on the console

Slide 35

Directories to maintain a strategic distance from Program Files Contains the records that involve programming projects All product projects ought to be stacked as a matter of course to sub-registries of Program Files Windows Contains the documents that include the Windows working framework

Slide 36

Moving up the catalog structure The toolbar contains a symbol of an organizer with a bolt engraved on it; this is utilized to climb the catalog structure The highest point of the index structure is the root; climbing the catalog structure is equal to moving towards the root

Slide 37


Slide 38

Files Copying, moving and erasing records Opening and sparing documents

Slide 39

Copying, moving and erasing documents Using Windows Explorer, the system is the same concerning indexes Make the record ebb and flow by guiding and clicking utilizing the mouse Cut, Copy and Paste, or Drag and Drop Delete utilizing the Delete key or the speedy menu

Slide 40

Open/sparing documents Software bundles oblige beforehand made documents toward be opened and recently made documents to be put something aside for future utilization File/Open File/Save or File/Save As from inside of the product bundle

Slide 41

SPSS Save As dialog box click here for full index list

Slide 42

The more extensive catalog structure

Slide 43

The Save As dialog box

Slide 44

Find is utilized to look for lost records Find is gotten to by either Windows Key + F or Start/Search/For Files or Folders (Windows 2000)

Slide 45


Slide 46

Exercise Create a word preparing document called Test and spare it to the GAP\Data catalog From Windows Explorer, duplicate Test into the registries GAP\Exercises and GAP\Notes Use the Find office to find the document spsswin.exe Copy the document spsswin.exe to the desktop

Slide 47

Drives Directories Files Hierarchical catalog structure Navigating Creating, moving and erasing indexes Copying, cutting and gluing records Saving documents to a catalog Find

View more...