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Redesign confined to approved records. The present answer for expense sharing is to ... focus (SAP expression for record) This will empower clients to share expenses of buys crosswise over ...
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Security Security controls access to the framework. IRIS will utilize part based security Access (security) is conceded relying upon what a client (or gathering of clients) needs to do in the framework in view of employment obligations. Cases of employment parts: A/P Invoice Accountant Controller Accountant Buyer Approver

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Security Options Open (The University of Mississippi) Access to usefulness Elimination of paper procedures, for example, IDIVs Ongoing upkeep costs lessened Partially Restrictive (Texas State University at San Marcos) Access to usefulness inside a range Elimination of paper procedures inside the zone (cross-zone will require paper) Additional continuous support Highly Restrictive (University of Tennessee) Reduced access to usefulness Paper preparing for all IDIVs will proceed. A huge expansion of assets will be required for execution and progressing upkeep.

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Security in IRIS The University has settled on OPEN security to: Take point of preference of usefulness Reduce paper preparing Use drill-down components Reduce support costs

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Security in IRIS Setting security parts ONLY for Financials, Material Management (Purchasing), and Student Accounting now. All information ensured legitimately or by regulation will be secured in IRIS. Workers will sign explanation of obligation and a notification of obligation will show up at every log on. Client IDs and Passwords must not be shared. Current Policy: "Client access is allowed to an individual and may not be exchanged to or imparted to another without express composed approval by the Vice President for Information Technology, a designee, or the proper framework chairman. " In IRIS representatives who serve in the part of Approver can designate their obligations to another worker without sharing ids and passwords.

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Types of Users and Access Types of Users Central Office Users A Central Office User is a client who dwells in one of the accompanying focal workplaces: Accounting, Accounts Payable, Sponsored Project Accounting, Purchasing, Central Budget Office. General User A client who does not live in a Central Office. Sorts of Access Update (Enter) and View Only

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Comparison of Security

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Comparison of Security

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Roles for Central Users 1. Redesign and View Users in focal offices are not confined underneath the exchange level. Focal clients can redesign and see. On the off chance that a Central Office User has entry to an exchange (for instance, making a buy request), the client may allot the expense to any cost focus. This methodology is predictable with the present FRS Security Policy.

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Roles for General Users 1. Overhaul and View (Display) Purchase Requisitions – A client who has admittance to make buy demands won\'t be confined by cost focus (SAP expression for record) This will empower clients to share expenses of buys over different cost focuses. A Purchase Requisition must be affirmed by a departmental approver before the demand can be changed over to a Purchase Order. As now, just the office that makes the Purchase Requisition will endorse the order). Just Central Purchasing can make Purchase Orders. General Ledger Document Parking (IDIV) – A client who has admittance to "stop" (SAP expression for make) General Ledger postings won\'t be limited by cost focus (account). This will empower clients to enter IDIV\'s internet, dispensing with the necessity to round out a paper frame that must be keyed by the bookkeeping office. A stopped report must be posted by the focal bookkeeping office. Stores Reservation - General Users will have entry to hinder spending plan. Demand Approvers – Users with this part have entry to discharge (support) orders. Approvers will just see and have the capacity to support demands that are connected with their department(s).

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Roles for General Users 2. View (Display) just Financial Data – Display Users with Financial information access will have the capacity to view expert information (cost focuses, inside requests, reserves, store focuses), general record postings, receipts, installment data, and spending plan exchanges (duties, supplements, exchanges) in any territory and for any record. Acquiring Data – Display Users with Purchasing information access will have the capacity to view expert information (sellers, materials), buy orders, buy orders, merchandise receipts, receipts, and installment Information in any territory and for any record. Most clients with View just get to have entry to both monetary and buying information.

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Audit Trails A review trail is made in SAP each time an exchange or ace record is made or changed. The review trail points of interest: SAP client name Time of passage If a change, the old worth and the new esteem The exchange in which the change was made TWOODS (TIGER)

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