Session 1 Disaster Planning and Emergency Preparedness Cathy Simoneaux, Loyola University New Orleans Bob Quinn, The Pennsylvania State University Mary Haldane, Department of EducationSlide 2
Disaster Planning & Emergency Preparedness Cathy SimoneauxSlide 3
When We Left Work on Friday Katrina Was Forecast to Hit FloridaSlide 4
Late Friday, the tempest changed course "Crisis Plans" started to be actualized Saturday morning We came in and secured our cellar office Students encouraged to leave grounds Mandatory departure executed by Sunday morningSlide 5
The Levees Failed Late MondaySlide 7
Lakeview-Where My Parents LivedSlide 8
St. Dominic –My Elementary SchoolSlide 9
Mt. Carmel –My High SchoolSlide 10
My Neighborhood –1 mile from LoyolaSlide 11
Katrina\'s Impact Personal Impact (starting 8/14/06) 80% of New Orleans overflowed, a range break even with in size to seven Manhattan Islands 1,464 individuals passed on; 134 stay missing 204,000 or more homes extremely damagedSlide 12
Katrina\'s Impact 800,000 or more subjects compelled to live outside of their homes - the best diaspora since the Dust Bowl of the 30\'s 81,688 FEMA trailers possessed 1.2 million families got Red Cross help 33,544 people protected by Coast GuardSlide 13
Katrina\'s Impact 34 years of junk and flotsam and jetsam in New Orleans alone 900,000 insureance claims at a cost of $22.6 billion (Reference:Women of the Storm http://www.womenofthestorm.net/index.php )Slide 14
Hurricane Katrina:Our Story Our Emergency Plans Assumed One of the "Typical" Means of Communication Would Always Be Available How will you "reconnect" when nothing functions? Updated fundamental arrangement now posted at http://www.loyno.edu/crisis/Slide 15
The Road to Recovery Loyola\'s IT Department had an extensive debacle recuperation arrange in place Data routinely sent to Chicago Mainframe operations reestablished inside two weeks of the storm Operations exchanged to Houston then back to New OrleansSlide 16
Resuming Operations Minimal staff pulled to the University of Houston (Academic Affairs) and Alexandria LA (Business Office, Student Affairs, Advancement) Shortage of office space "post Katrina" NEW PLAN: if this happens once more, we are all off to HoustonSlide 17
The Internet Let Us Function Web-based Policy and Procedures Manual gave everybody access to operational information required Need to add specialized procedures Do Need to Be Sure to Have Some Security Measures to Protect Sensitive Info in the ManualSlide 18
Critical Issue How Do We Get Students to Return to New Orleans?Slide 19
Communication With Others Key Identify real contact at every real host school Over 3,000 understudies enlisted at more than 400 schools amid the semester President, Provost, Deans, Academic Advisors went by numerous grounds to answer inquiries and address concernsSlide 20
Emergency Web Sites for Students/Parents http://loyno.edu/emersite/understudies http://www.loyno.edu/neworleans/Slide 21
"Be A Part of History" Opportunities for Community Service The "Loyola Corps" http://cba.loyno.edu/loyolacorps/The "NOAH Project" http://noah.loyno.edu/Loyola University Community Action Program http://www.loyno.edu/lucap/Slide 22
Enrollment ComparisonSlide 23
Facing the Future Projected Drop in Enrollment in the Freshmen Class at all metro New Orleans Schools Impacts Revenue for Next Four Years Safety of the City is the Major Concern Restructuring Plan Being Implemented at Loyola –"Pathways to Our Future" http://www.loyno.edu/strategicplan/Slide 24
Katrina: One Year Later-What Should We Do? http://www.loyno.edu/universityministry/katrina.htmlSlide 25
President\'s August 2006 Letter to the Community http://www.loyno.edu/financialaid/University%20Update%20%5Bloyolaparents%5D.pdfSlide 26
We are grateful for all the bolster that we got in our "hour of need" The Department of Education The University of Houston The Financial Aid CommunitySlide 27
Contact Information I value your input and remarks. I can be come to at: Cathy Simoneaux Phone: 504-865-3369 E-mail: firstname.lastname@example.orgSlide 28
Disaster Planning & Emergency Preparedness Bob QuinnSlide 29
Penn State at a Glance 24 grounds structure 80,124 aggregate enlistment amid Fall 2005 41,289 at Main Campus (University Park) 39,415 at all others $650 million in help dispensed 2005-06 Most regulatory capacities performed at UPSlide 30
Penn State Campus StructureSlide 31
A Brief History of DR at Penn State The 1980s – figuring segregation The 1990s – dispersed registering Post 2000 – DR Initiatives Change in authority (administrator processing) September 14, 2001 meeting 2003 review refered to building vicinity DR Planning CommitteeSlide 32
Some Definitions Disaster Recovery (DR) – Recovery from spontaneous interferences of ordinary business forms past the quick capacity of the association\'s staff and typical administration structure to control. Emphatically identified with the recuperation of the IT foundationSlide 33
Some Definitions Business Continuity Planning (BCP) – The proactive procedures and methodology an association establishes to guarantee that vital capacities can keep amid and after a calamity DR empowers BCPSlide 34
Some Definitions Incident – An occasion that prompts a fleeting business interference or loss of information on a little scale i.e.. Water harm to an IT range Disaster – Loss of the essential IT territory or the loss of the auxiliary reflected IT processing office, yet not both offices Catastrophe – Loss of the essential and optional registering officesSlide 35
DR Committee Recommendation #1 Establish a Disaster Recovery Position This was presumably the absolute most imperative technique Currently have numerous positions with obligation regarding DR Many other taking an interest in DR exercisesSlide 36
PSU DR Manager Ken Schroyer email@example.com 814.863.8888Slide 37
DR Committee Recommendation #2 Establish a Catastrophe Contingency Site For-Hire destinations are costly We picked Altoona Campus Somewhat remote 40 miles away Proximity to rapid information linesSlide 38
Recommendation #2 (proceeded with) Establish a Catastrophe Contingency Site Problem: No offices accessible Immediate/Short-term procedure: Mobile Recovery Units http://www.rentsys.com/Rental Equipment http://mainline.com/Slide 39
Mobile Recovery UnitSlide 40
Mobile Recovery UnitSlide 41
Penn State Campus StructureSlide 42
DR Committee Recommendation #3 Establish a Local Recovery Site Decided to hold nearby figuring office Intended for restricted occurrences & debacles (more probable than an expansive occasion) May run some creation applications http://www.vmware.com/Slide 43
DR Committee Recommendation #4 Procure Software for Disaster Planning Facilitates the improvement of a DR arrange Does not construct the arrangement for you http://www.strohlsystems.com/LDRPS – Living Disaster Recovery Planning SystemSlide 44
DR Committee Recommendation #5 Promote DR Awareness General staff mindfulness Brochures, site, DR Day http://ais.its.psu.edu/disaster_recovery/index.htmlSlide 45
DR Committee Recommendation #6 Establish Emergency Information Repository Designed to track understudies, workforce & staff Consolidate general crisis & neighborhood data Web-based interfaceSlide 46
Contact Information I value your input and remarks. I can be come to at: Bob Quinn Phone: 814-863-3580 Fax: 814-863-0322 Email: firstname.lastname@example.orgSlide 47
Disaster Planning & Emergency Preparedness Mary HaldaneSlide 48
Department of Education Continuity of Operations Plan (COOP) COOP is the Department\'s "Umbrella arrangement" covering ED\'s administration of "vital capacities." Assures open that Federal Government is working Every Federal Department/Agency has a COOP Required by lawSlide 49
Department of Education COOP Priorities in case of an emergency, the Department\'s needs are: The security and welfare of representatives and temporary workers in, and guests to, Department offices Ensuring continuation of Leadership and correspondence inside the Department to incorporate IT resumption of typical business work in all Department workplaces Continuation of the key business elements of the Department of EducationSlide 50
Department of Education Priorities Actions Personnel Safety Evacuation Shelter in Place (SIP) Communication Call trees Accounting of staff Toll free line Website (Department & Office of Personnel & Management) Local MediaSlide 51
Department of Education Priorities Actions Continuity of Leadership Alternate Sites Secretary of Education Department senior initiative Essential staff work at home or exchange area Continuity of Business Functions Department Hot Site Federal Student Aid Business Continuity Plan (BCP) oversees the operations amid an emergency and amid the rebuilding efforts of operationsSlide 52
Boston, MA (13) Seattle, WA (13) Washington, DC (675) San Francisco, CA (61) Federal Student Aid Environment Federal Student Aid Regional Map Boston, MA (13) Chicago, IL (78) New York, NY (28) Seattle, WA (13) Washington, DC (675) San Francisco, CA (61) Philadelphia, PA (21) Denver, CO (17) Kansas City, MO (24) Atlanta, GA (79) Dallas, TX (28)Slide 53
Federal Student Aid Environment Federal Student Aid Major Systems Locations Niagara Fall, NY Utica, NY Meriden, CT Rockville, MD Bakersfield, CA Atlanta, GA Lawrence, KS Columbus, GA Iowa City, IA Plano, TX Louisville, KY Greenville, TX Montgomery, AL San Antonio, TXSlide 54
Federal Student Aid Business Continuity Plan (BCP) Background Business Impact Analysis Priority of business capacities Essential staff to bolster needs Essential syste
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