Understudy Association Officer Preparing.

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Welcome to Residue! Understudy Association Officer Preparing The Objectives of Sediment: Offer you some assistance with understanding how to be an effective understudy pioneer at Drexel College Answer your inquiries identified with understudy associations, accounts, and occasion arranging Before We Start…
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Welcome to SOOT! Understudy Organization Officer Training

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The Goals of SOOT: Help you see how to be an effective understudy pioneer at Drexel University Answer your inquiries identified with understudy associations, accounts, and occasion arranging

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Before We Begin… Questions – Raise your hand and inquire! In the event that we can’t answer your inquiry record it, and I will discover the answer and email you. - or -

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All data exhibited today can be found on the Office of Campus Activities Website!!! (counting this PowerPoint) www.drexel.edu/oca * Everything in RED on this PowerPoint is clickable and connected to a site page where you can discover more data identified with that subject!

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This SOOT is for … This SOOT preparing is for all Graduate Student Organizations The President and Treasurer are obliged to go to this SOOT for Recognition of the understudy club

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Office of Campus Activities (OCA) askoca@drexel.edu ● www.drexel.edu/oca Phone: 215-895-1328 ● Fax: 215-895-2500 Lower Level Creese Student Center - Student Organization Resource Center (SORC) Ari S. Hauben, Director Richard Kopp, Associate Director for Leadership Programs Jill Buckley, Administrative Secretary Kia Perkins, Administrative Coordinator Joe Gonzalez, Budget Coordinator and SAFAC Advisor John Cooke, Assistant Dean for Campus Engagement

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Office of Campus Activities (OCA) Mission Statement: The Office of Campus Activities propels the mission of Drexel University and the Division of Student Life by giving understudies an enhanced university experience through important chances to learn and create authority, interpersonal, programming, and authoritative aptitudes so that they may unite and add to the University group. The OCA staff will serve as understudy centered backers, pilots , counsels, teachers, and heads while working cooperatively to bolster programs that address the issues and hobbies of understudies. The 3 Pillars of how OCA underpins understudies are: Leadership Development Event Planning Financial Management

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Commuter, Graduate and Transfer Student Programs and Services (CGTSPS) commuters@drexel.edu ● www.drexel.edu/oca/suburbanites Phone: 215-895-1328 ● Fax: 215-895-2500 Creese Student Center, Student Organization Resource Center (lower level) Kara Sharkey – Coordinator, Transfer Student Programs and OCH Jessica Edonick – Director for CGTSPS Commuter/Transfer Assistants (Spring/Summer) Tanvi Nayar, Greg Harnsberger and Anne Nguyen

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Drexel Lingo… OCA = Office of Campus Activities SAFAC = Student Activity Fee Allocation Committee CAP = Commissions for Activities and Programs DUST = Drexel University Student Technicians GSA = Graduate Student Association GSO = Graduate Studies Office CGTSPS = Commuter, Graduate and Transfer Student Programs and Services FY = Fiscal Year (July 1  June 30) AY = Academic Year (09-10)

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Outline of Workshop I. Acknowledgment II. Accounts III. Occasion Planning IV. Assets V. Right of passage VI. Questions

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II. Acknowledgment

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Student Org. Acknowledgment Process Step 1. Submit acknowledgment research material to OCA Recognition Form and constitution (if changed from earlier year) Step 2. Have your guide return email sent to them from OCA Step 3. OCA will get in touch with you to set up a meeting with staff part to survey any progressions to your constitution Step 4. Roll out improvements and resubmit your constitution Step 5. Go to SOOT workshop Undergraduate and Joint Organizations: President and any 2 extra individuals Graduate and Goodwin Student Organizations: President and Treasurer Sports Clubs: President, Treasurer, and 1 extra part Step 6. OCA advises association they are perceived Recognition Website

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Student Org. Acknowledgment Student Organizations must apply for Recognition consistently Recognition depends on the Fiscal Year cycle for full advantages If your gathering was perceived in a past monetary year, yet has not finished acknowledgment for the current financial year, that gathering will just have admittance/capacity to save space on grounds until November 1 st Only Recognized associations have full access to University administrations/assets. On the off chance that your understudy association is owing debtors, your Recognition status may be set on hold.

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The capacity to apply for SAFAC, Reserve and CAP Funding! The capacity to save space on grounds through Event Services! The capacity to utilize Sodexho, Facilities Management, Public Safety, and so forth! The capacity to utilize the Office of Campus Activities Resources! The capacity to utilize the Office of Campus Activities staff to arrange your occasion (i.e. contract transaction, publicizing, and so forth.) Permission to utilize the University name and logo when distinguishing the association as per University regulations and strategies Access to a hierarchical letter box in the Creese Student Center or in the Office of Recreational Sports Opportunity to obtain office/storage room on a yearly premise for understudy association use Opportunity to take an interest in the Activities Unlimited Student Organization advancement/enlistment reasonable amid the Fall and Spring terms Opportunity to gain web space through the Drexel entry and an association assigned email address Why get Recognized? More advantages of being recognized…

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We are recognized… …now what?

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Graduate Student Organization Finances GSA Treasurer Jacqueline Yim jy62@drexel.edu http://www.pages.drexel.edu/~dsogsa

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Student Organization Finances Cost Centers GSA Funding CAP Funding Fundraising, Dues, Donations Late/Night Weekend Funding Alumni Grant Deposits Travel Expenses Forms

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Cost Centers Each understudy association will get 2 expense focuses (accounts): 17 Cost Center : All SAFAC trusts are saved and got to from this expense focus. These trusts are assigned and returned in light of FY (17 expense focus store numbers start with 17…) 71 Cost Center : All raising support, contribution & gifts are kept and got to from this expense focus. These trusts stay in your expense focus until utilized (71 expense focus store numbers start with 71…)

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Cost Centers Cont… Each Cost Center will have a name, trust number, and organization number: Example: Org Name Fund# Org # Art Club 170060 - 3304 Art Club 710545 – 3568 Account numbers will be sent in your official Recognition Letters what\'s more, you can go to the SAFAC Office and Administrative bolster staff for this data Undergraduate and Joint gatherings get their record numbers through the SAFAC Office. Graduate understudy gatherings ought to connect with the Graduate Student Association (GSA) for record numbers Note: Student Organizations are not permitted to have off-grounds ledgers!

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Student Organization Funding Options GSA Funding Annual Allocation Reserve Funding CAP Funding Fundraising, Dues & Donations Late Night/Weekend Programming Alumni Grant These will all be clarified in more detail in the accompanying slides

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One Campus Campaign

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Where Does Graduate Student Organization Money Come From? SAFAC then scatters expense cash to DUST, CAB, SAFAC, Center City PH, and GSA taking into account number full-time and low maintenance graduate understudies Graduate Students Pay a $669 University Fee $11% of that charge goes to goes to SAFAC GSA gets over $75,000 to arrange occasions and scatter to Graduate Student Organizations Graduate Student associations apply for this cash through GSA (GFAC) conveys trusts in view of uses.

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Check Requests Used to pay for administrations which don\'t acknowledge Mastercards Used to repay understudies for cash paid out of pocket Cash Reimbursements Used to repay understudies for cash paid out of pocket in real money up to $100 Note: All Graduate Organizations must have their buys affirmed by the GSA Financial Forms www.drexel.edu/safac Funding Transfers Used to put cash from your record to another understudy association/departmental record to cover costs. Buy Orders Used to have installments made for items or administrations for your association utilizing the SAFAC Office charge card Note: All money related structures are given to Taz Kwok from the GSO Office, 240 Randell

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Time Periods & Financial Forms Check Requests – may take a couple of weeks Cash Reimbursements – may take a couple of days Purchase Orders – may take a couple of days Funding Transfers – timetable is variable Check Request structures can be found on the GSA site. Every single other structure can be found at www.drexel.edu/safac .

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GSA Funding Resources

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GSA Funding Application Form Used to demand subsidizing Mission and Objectives of the association must be expressed A rundown of advisory group individuals must be incorporated Activity Expenses for the Previous Academic Year must be incorporated The GSA Funding Disbursement Policies can be found at this site: http://www.pages.drexel.edu/~dsogsa/assets/policy.pdf This structure can be found at the accompanying site: http://www.pages.drexel.edu/~dsogsa/assets/gsafundapp.pdf

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Forms and Applications All of the accompanying structures and applications can be found at the accompanying site: http://www.pages.drexel.edu/~dsogsa/resources.html Proposed Events and Budget Summary Form Summary of Expenses During Previous Academic Year Form Application for Additional Funding Application to Appeal a Funding Allocation Check Request Form For the GSA Event Application Produce, it can be at: http://www.pages.drexel.edu/~dsogsa/assets/event_application.pdf

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Travel Expenses Student Orga

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