Understudy Association Travel Web Preparing Module.


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Relies on upon regardless of whether the travel is obliged [applies just to RSOs] ... Applies to all travel more than 25 miles far from the fundamental grounds ...
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Understudy Organization Travel Online Training Module HB 2639 RISK MANAGEMENT EDUCATION Program Safety Education Services ∙ Office of the Dean of Students ∙ Division of Student Affairs ∙ The University of Texas at Austin

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Learning Objectives Learn the progressions to take in arranging a sheltered and powerful excursion Review the college strategies and methodology connected with understudy association travel Understand the prescribed security techniques for auto, air, and global travel Review what ventures to take amid a crisis while voyaging Identify the assets accessible to help you and your understudy association with travel arranging

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Student Organization Travel SECTION 1: PLANNING A RESPONSIBLE TRIP

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Deciding to Take a Trip Who is organizing the trek and for whose benefit? How was data about the outing conveyed to your individuals? Who will go to? Are individuals from your association required to go to? Is the trek\'s motivation reliable with your association\'s motivation? Has it been affirmed through your association\'s standard basic leadership process? How might a target individual characterize your outing? Have you talked about the trek with your consultant?

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Deciding How to Get There What transportation alternatives are accessible? Planes, autos, trains, and business bearers If you plan to utilize individual vehicles, who ought to drive? Precisely select and prepare drivers/check driving records Do you require protection? Provided that this is true, what kind? Wellbeing, auto, trip, rental, and so forth

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Keeping it Safe What are the desires for support in the outing? Go to an introduction meeting: survey crisis methodology, talk about fitting behavior, round out required structures, and so on. Shouldn\'t something be said about safe travel rehearses? Arrange precisely, take after guidelines and controls, ensure yourself as well as other people, use sound judgment What requirements to run with you on the excursion? Medical aid pack, schedule, crisis numbers, required structures, maps of course, mobile phones

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Student Organization Travel SECTION 2: UNIVERSITY TRAVEL POLICIES

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University Travel Policies Depends on where you are going Policies apply to any destination more than 25 miles far from the UT fundamental grounds Depends on the sort of understudy association Different arrangements for supported understudy association (SSO) versus enlisted understudy association (RSO) Depends on regardless of whether the travel is required [applies just to RSOs] Consider regardless of whether there are negative results if a part/potential part does not partake

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University Travel Policies (When does it apply?) SSO Travel Policy Applies to all travel more than 25 miles far from the principle grounds that includes: supported understudy associations, OR selected understudies going to occasions or exercises that are composed and/or supported by the college. RSO Travel Policy Applies to all travel more than 25 miles far from the fundamental grounds in which: an enrolled understudy association requires an understudy member(s) to go to the movement or occasion.

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University Travel Policies (What are we required to do?) SSO Travel Policy Must get earlier endorsement from fitting UT executive and round out: Request for Student Travel Authorization Release and Indemnification Agreement Medical Authorization Form Request for Special Event Health Insurance RSO Travel Policy Must acquire earlier endorsement from staff in SALD and round out: Information Sheet for Registered Student Organization Travel Information Packet Release and Indemnification Agreement Medical Authorization Form Request for Special Event Health Insurance

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Required Travel Student associations ought not require go of individuals unless it is principal to the motivation behind the association or generally basic to its central goal or objectives. Required travel can be for the most part characterized as travel that is ordered by the association and for which there might be critical negative outcomes forced on an understudy part for not partaking in the travel.

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Student Organization Travel SECTION 3: GENERAL TRAVEL TIPS

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General Car Travel Tips (Complying with Federal/State Law or UT Rules) Occupants of engine vehicles might utilize safety belts or other affirmed wellbeing limitation gadgets required by law or direction at all times when the vehicle is in operation Occupants of engine vehicles ought to never have, expend or transport any mixed drinks or unlawful substances The aggregate number of travelers in any vehicle, at whatever time it is in operation, should not surpass the maker\'s suggested limit, or the number determined by University Policy, or government or state law or controls, whichever is most minimal. Ensure all drivers have substantial driver licenses and verification of protection. Likewise guarantee every vehicle has a present enrollment and discharges sticker.

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General Car Travel Tips Drivers ought not drive over 10 hours in any twenty-four (24) hour time frame Make beyond any doubt to check the security and state of all vehicles utilized (regardless of the fact that utilizing a rental vehicle) All vehicles ought to have headings, telephone numbers, and address of areas Carry adequate wellbeing supplies, crisis assets, and crisis contact numbers (UTPD, SALD, and consultant) A guide ought to be appointed to every vehicle to help the driver Drivers ought to take a break no less than like clockwork

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General Air Travel Tips Always convey a flow U.S. government or state-issued picture ID Always convey an ebb and flow travel permit for worldwide treks Follow all guidelines identified with what you can and can\'t bear on a plane Remember the 3-1-1 for Carry-On Items Review the rundown of precluded things Place your name, street number, schedule, and destination inside every pack Always book a spot to stay before you leave Keep your little costly things and other little individual things in your portable suitcase

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General Air Travel Tips Learn what the climate conditions resemble in the spot you are wanting to visit Leave duplicates of your agenda, international ID information page and visas with a trusted companion or relative, so you can be reached in the event of a crisis Bring just as much baggage as aircraft standards grant Consider expenses of registration or extra sacks Make beyond any doubt your ID, identification, driver permit, crisis contact records, and protection are all state-of-the-art Arrive right on time at the airplane terminal Recommended registration times differ via transporter

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International Travel Tips Check Travel Warnings for Your Destination http://travel.state.gov/Be acquainted with Foreign Exchange Rates http://www.oanda.com/change over/great Have all vital documentation (international ID, and so forth). Affirm Departure Times and Arrive Early Contact the UT International Office http://www.utexas.edu/universal/

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Student Organization Travel SECTION 4: RESPONDING DURING AN EMERGENCY

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General Emergency Procedures If you are included in a mishap or somebody turns out to be sick or harmed: Stop quickly and call 911 or neighborhood police Assess the circumstance and render help as proper Fill out a police report Obtain the names and addresses of all witnesses Contact your consultant Avoid making explanations with respect to who is at shortcoming, nor if you make offers to pay for harms Contact the Student Activities and Leadership Development territory in the Office of the Dean of Students

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Student Travel Insurance Proof of medical coverage is required for all understudies who are occupied with travel that falls under the UT travel strategies (both RSOs and SSOs) http://www.utexas.edu/understudy/vpsa/travel/You can buy Special Events Insurance for $2.00 every day for every understudy utilizing an exceptional structure accessible from the Office of the Vice President for Student Affairs.

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Student Organization Travel SECTION 5: TRAVEL RESOURCES

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University Resources Registered Student Organizations (RSOs) Student Activities and Leadership Development (SALD) http://deanofstudents.utexas.edu/sald/riskmgmt_travel.php Sponsored Student Organizations (SSOs) Office of the Vice President for Student Affairs http://www.utexas.edu/understudy/vpsa/travel/Sponsoring office or school/counsel

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Travel Assistance Resources Texas DPS Non-Emergency Roadside Assistance 1-800-525-5555 AAA Texas 24-hour Roadside Assistance (must be a part) 1-800-222-4357 US Department of Transportation Toll Free Hotline for Air Travelers with Disabilities 1-800-778-4838 (voice) or 1-800-455-9880 (TTY) Fuel Cost Calculator http://www.roadtripamerica.com/fuel-cost-calculator.php Other OnStar, Cell Phone Providers, Credit Card Providers, GPS unit

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Government Resources National Weather Service http://www.weather.gov/Centers for Disease Control and Prevention http://www.cdc.gov/travel/U.S. Traditions Information for Travelers http://www.cbp.gov/xp/cgov/travel/

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Government Resources U.S. Bureau of State http://www.state.gov/travel/Federal Aviation Administration http://www.faa.gov/travelers/U.S. Branch of Transportation http://airconsumer.ost.dot.gov/org.htm

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Student Organization Travel SECTION 6: SUMMARY AND REVIEW

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Summary When arranging a capable trek make a point to Inform the participation, figure out who needs to go. Consider the reason and/or objectives of the outing. Precisely consider the dangers connected with the outing. Talk about the excursion with your guide. All understudy associations are required to hold fast to the University Travel Policies. Both associations and individual understudies can be trained for not taking after these arrangements All individuals who will go on an excursion ought to be required to go to an introduction meeting to survey crisis strategies, examine fitting behavior, and round out required structures.

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Summary University Travel Policies fluctuate contingent upon the sort of understudy association – enlisted understudy association (

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