VSE CORPORATION Corporate Training Lesson TS100 .

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VSE CORPORATION Corporate Training Lesson TS100. This training aid gives you an overview of the VSE policy and procedures for proper time sheet management. To advance each slide, wait until the advance button appears in the lower right hand corner, and then left mouse click once on the button.
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VSE CORPORATION Corporate Training Lesson TS100 This preparation help gives you an outline of the VSE approach and strategies for appropriate time sheet administration. To propel every slide, hold up until the propel catch shows up in the lower right hand corner, and afterward left mouse click once on the catch.

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We are what we over and over do. In this manner, perfection is not a demonstration … but rather a Habit. How about we Start a Habit Today …

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Are Time Sheets Really That Important? VSE right now keeps up a DCAA affirmed Accounting/Billing framework which empowers VSE to direct bill clients without earlier DCAA endorsement of every bill. Significant time sheet issues could bring about lost the endorsement status and require tedious and expensive pre-endorsement of EVERY client charge. It is our experience that VSE is viewed as a generally safe contractual worker from an evaluating viewpoint. On the off chance that time sheet issues change our low review hazard class we will be liable to more reviews and oversight. This can bring about preclusion of cost and expanded G&A expenses to oversee the expanded review handle. We have to give careful consideration to the significance of appropriate time keeping or face the results.

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Know the Job Number: Know and utilize the right charge number(s) for the task(s) he/she is dealing with amid the day. Workers are in charge of asking for composed approval for time charge numbers from their Managers or Supervisors. [GPM-27, page 3] An E-mail message is a superbly satisfactory technique to approve charging to an occupation. Representatives ought to spare charge approvals if there should arise an occurrence of review. Deliberately Cross Charging your work to the wrong occupation number is Illegal

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Overtime Hours MUST be Approved: Overtime should be affirmed by the representative\'s Manager ahead of time. [GPM-27, page 3] … additional time endorsements are to be in composing BEFORE you start the work.

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Do NOT Record Hours in Advance Charge numbers ought not be recorded on the time sheet before hours have been charged to that charge number. [GPM-27, page 3, para. 2] Only special case is for endorsed leave: Employees who hope to be missing due to earlier affirmed leave (i.e. paid leave, occasion, and so on.) on the most recent day of the payroll interval are to finished and sign their time sheets by close of business on the most recent day worked preceding the leave. [GPM-27, page 3, para 7]

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Record Time the Day it is Worked Complete the time sheet every day and record the charge number and all hours worked that day the assignment is worked . Representatives on endorsed business travel are still required to record the charge number and all hours worked that day the errand is worked. On the off chance that a worker on business travel is not ready to get to the ET program while voyaging, courses of action ought to be made with the ET Group Administrator for recording his or her time. [GPM-27, page 3, para. 3] Myth Buster No. 1 - There is no 9 am following day "beauty period". This issue has never been a piece of the composed approach. Non pre-endorsed hours (i.e. wiped out) are recorded when the representative comes back to work. Require Help ? Think about putting as an every day appear update on your Outlook logbook to remind you to post your prior hours you go home toward the end of every day. Look in the HOQ Class Room for the "How to" video "Viewpoint E100" .

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Use Appropriate Increments Record time attempted to the closest 1/10 th of a hour increase. [GPM-27, page 3, para. 4] .1 = 6 min. .5 = 30 min. .8 = 48 min. .2 = 12 min. .6 = 36 min. .9 = 54 min. .3 = 18 min. .7 = 42 min. 1.0 = 60 min. .4 = 24 min. Adjusting to the closest hour or half hour might be the "simple thing to do", however is NOT an adequate practice.

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Review Your Time Entries Review the time sheet toward the end of the time sheet period and confirm that all sections are right for the time worked. [GPM-27, page 3, para. 5] Reviewing your time amid the payroll interval can be useful, so toward the end of the period it\'s less data to survey at one time.

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Explain whenever Sheet Changes Verify that all updates are appropriately clarified in the Revision Audit area of the time sheet. [GPM-27, page 3, para. 6] Myth Buster No. 2 – Detailed change clarifications are NOT used to rebuff representatives. This point by point data is expected to completely comprehend the motivation behind why things happen and what we can do to enhance our procedures.

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Do Not Prorate Your Time Charges Prorating time charges is not approved. "Work performed" is characterized as the real time used for the venture or capacity performed. It is not characterized as an anticipated, customized, or planned measure of time. [GPM-27, pages 2] Myth Buster No. 3 – Prorating your time is NOT an approved or satisfactory technique to charge an agreement for authoritative related assignments. Charge just the real time you took a shot at every individual employment.

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Sign Your Time Sheet at Pay Period End Sign the finished time sheet at the end of business on the most recent day worked in the time sheet period. Representatives who hope to be missing due to earlier endorsed leave (i.e. paid leave, occasion, and so forth.) on the most recent day of the payroll interval are to finished and sign their time sheets by close of business on the most recent day worked preceding the leave. [GPM-27, page 3, para. 7] Unsigned time sheets can NOT be handled. A solitary unsigned time sheet will hold up the whole procedure and pay checks can not be finished.

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Report All Time Sheet Irregularities Any and untouched sheet abnormalities ought to be accounted for promptly to the worker\'s Manager, the VP of Human Resources, or the Comptroller quickly for determination. [GPM-27, page 7, para. F] Comptroller – Jerry Alvey 703-329-4686 VP Of HR – Liz Price – 703-329-4233 VSE Hotline – 1-800-634-7092 DoD Hotline – 1-800-424-9098

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.. Be that as it may, the on-line System is Down. What Do I Do? In the event that the Electronic Time Sheet framework is down for any reason the workers ought to monitor their time physically on paper or electronically. Once the Electronic Time Sheet framework is operational you ought to record your time quickly on your Electronic Time Sheet. [GPM-27, page 7] Record your time that day it is worked … by any methods vital.

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How Often Should I Update/Change My ET Password? All representatives will be incited to change their secret key in the TE System like clockwork. You additionally have the capacity to change your watchword at some other time you feel there is a need to roll out an improvement [GPM-27, page 7] Be certain to record your new secret key somewhere private, yet keep in mind where you recorded it.

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Congratulations! You have effectively finished the on-line smaller than expected course for Time Sheet Management Lesson TS100 .. Kick it Up a Notch, by Keeping your Time Sheet Up-to-Date.

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All data on this presentation was gotten from VSE approach record GPM-27, Rev. 9. This Lesson and others can be found on the VSE Intranet "Place of Quality" site in the Class Room: http://vse.vsecorp.com/QMS/qms_Orientation.htm Any inquiries or remarks about this presentation or proposals for extra lessons, please guide them to the VP of Quality: Robert Rouzer Huntington 703-329-3240 Cell: 703-801-8343 rwrouzer@vsecorp.com

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