Working with Microsoft Standpoint 2000 Information Colin Page Bolster Proficient Business Applications Microsoft Partner.


115 views
Uploaded on:
Category: News / Events
Description
Working with Microsoft Standpoint 2000 Information Colin Page Bolster Proficient Business Applications Microsoft Company Working with Viewpoint Information Individual Organizers: Opening and Shutting
Transcripts
Slide 1

Working with Microsoft Outlook 2000 Data Colin Page Support Professional Business Applications Microsoft Corporation

Slide 2

Working with Outlook Data Personal Folders: Opening and Closing From the Microsoft ® Outlook ® File menu, point to Open, and after that snap Personal Folders File (.pst) to peruse to and open a current PST record. To make another PST document, either add the support of your mail profile or from the Outlook File menu, point to New, and after that snap Personal Folders File (.pst) to make another clean PST record. To close a PST document in Outlook, basically right-tap the words Personal Folders and pick Close Personal Folders on the alternate way menu.

Slide 3

Working with Outlook Data Personal Folders: Moving and Copying You can move or duplicate your PST document to your neighborhood hard plate, a system offer, or removable media. Utilizing Windows Explorer, skim to the PST document area. The default way in Windows 9 x is: C:\Windows\Application Data\Microsoft\Outlook\Outlook.pst Copy and glue, or move the PST record to the favored area.

Slide 4

Working with Outlook Data Personal Folders: Designating as the Default Mail Delivery Location In Outlook, you can have mail conveyed to a PST record on your nearby hard circle. In the event that utilizing Corporate or Workgroup (CW) establishment, pick Services from the Tools menu and select the Delivery tab. Determine the PST document as the default mail conveyance area. In the event that utilizing Internet Mail Only (IMO) establishment, the PST document is the main area accessible for mail conveyance and capacity.

Slide 5

Working with Outlook Data Personal Folders: Password Protecting To keep others from getting to your mail, contacts, timetables, et cetera, dole out a secret key to your own envelopes. Make a point to clear the “Save Password in Password List” alternative so that your secret key is not stored and a brief for the watchword seems every time you open Outlook.

Slide 6

Working with Outlook Data Personal Folders: Backing up a Personal Folder Using Windows Explorer, search to the PST document area. Make a document\'s duplicate you noted above to either another area on your nearby hard circle, server, or removable media.

Slide 7

Working with Outlook Data Personal Folders: PST Backup Utility To computerize the going down of a PST record, download the accompanying document from the Microsoft Web webpage: http://officeupdate.microsoft.com/2000/downloadDetails/Pfbackup.htm Choose which of your PST records you need to go down and how frequently you need to back them up. Record, Backup, and Options NOTE: The above connection is one way; it has been wrapped for clarity.

Slide 8

Working with Outlook Data Personal Folders: Archiving The AutoArchive highlight is set to run at regular intervals. This moves things from the current PST into a file PST. Every organizer has its own particular AutoArchive properties, which focus when things in that envelope are filed. As a matter of course, Outlook recoveries chronicled things in the accompanying area in Windows 9 x : C:\Windows\Application Data\Microsoft\Outlook\Archive.pst

Slide 9

Working with Outlook Data Personal Folders: Size Limitations The aggregate document size of a PST can\'t surpass 2 GB. PST documents that surpass 2 GB size breaking point are unusable. Things = envelope, message, assignment, contact record, and so forth. Each PST document can contain 16,384 things. Every individual organizer can contain a most extreme of 16,384 things. Selecting the alternative to “Allow move up to expansive tables” will expand the capacity limit of every organizer up to 65,536 things.

Slide 10

Working with Outlook Data Personal Folders: Managing a PST on Two Machines Outlook does not accommodate consequently synchronizing a PST document between two unique PCs. Workarounds include: Copying the PST record to another machine. Utilizing Net Folders. This does not permit sharing of whole PST and synchronizes data through Internet Mail. Accepting data through Internet Mail or Microsoft Mail.

Slide 11

Working with Outlook Data Personal Folders: Personal versus Open Folders Personal Folder records are generally put away locally on your machine’s hard circle. Then again, they can dwell likewise be situated on a system server. Open envelopes are situated on the Exchange Server. They contain data shared by numerous clients. Contingent on access consents, singular clients can make, read, overhaul, or add to people in general envelope.

Slide 12

Working with Outlook Data Importing and Exporting: Exporting the Personal Address Book to a Text File Personal Address Books have the .pab expansion. Import the Personal Address Book into the Contacts organizer or subfolder in Outlook. Trade the Contacts\' substance organizer to a .csv (content document) design.

Slide 13

Working with Outlook Data Importing and Exporting: Importing from Another PST From the File menu in Outlook, pick Import and Export to actuate the wizard. Take after the prompts gave by the wizard: “Import from another system or file”; click Next. Pick “Personal Folders File (PST)”; click Next. Search to the area of the PST document you wish to import, and snap Next. Select the organizer into which the information is to be foreign, and snap Finish.

Slide 14

Working with Outlook Data Importing and Exporting: Importing from Other Data Types or Third-party Applications Outlook 2000 will update and noiselessly change over information from numerous other email projects amid establishment. Before you import certain sorts of information, the import converters and/or the project for that kind of data must be introduced on you\'re PC. Standpoint will likewise import content information, in records, for example, those with comma isolated qualities and tab isolated qualities.

Slide 15

Working with Outlook Data Importing and Exporting: Importing User-Defined Data Word Mail Merge Data Source - This is for the most part a table of names and locations that should be changed over to a comma-delimited (CSV) record inside of Word, then transported in as a CSV document into the Outlook Contacts organizer. Client characterized fields (or custom fields) - These can\'t be foreign or sent out from or into other record arrangements utilizing the Import and Export highlight in Outlook. This is valid for client characterized fields in all Outlook things.

Slide 16

Sharing Data Between Other Microsoft Applications and Mail Merge Designating the Outlook Address Book as a Microsoft Word Mail Merge Data Source Outlook gives you the capacity to pick a subset of contacts and consolidation the significant contact data into a letter, fax, envelope mark, or email. Verify the Outlook Address Book has been added as a support of your mail profile in Outlook. Verify the Contacts envelope is chosen as an email location book by checking the Contacts\' properties organizer. On the Outlook Address Book tab, select the "Show this organizer as an email address book” alternative.

Slide 17

Sharing Data Between Other Microsoft Applications and Mail Merge Performing a Mail Merge with Microsoft Word Using Contacts In prior adaptations of Outlook, a mail consolidation must be done in Word and there is no real way to set up any union criteria in view of perceived Outlook classes and fields. Particular contacts or the whole organizer can be chosen for the union. On the Tools menu, snap Mail Merge to set criteria.

Slide 18

Sharing Data Between Other Microsoft Applications and Mail Merge Using Net Folders For further guideline about sharing data utilizing Net Folders, please see the Support Web Cast presentation on this subject: http://support.microsoft.com/servicedesks/webcasts/wc011800/wcblurb011800.asp NOTE: The above connection is one way; it has been wrapped for comprehensibility.

Slide 19

Sharing Data Between Other Microsoft Applications and Mail Merge Personal Address Book versus Standpoint Address Book/Contacts Outlook Address Book is made from contacts in your Contacts envelope. When you redesign your contacts in the Contacts organizer, the Outlook Address Book is overhauled also. Postage information Books are best used to store individual dissemination records, which can now additionally be made in the Outlook Address Book/Contacts envelope.

Slide 20

Sharing Data Between Other Microsoft Applications and Mail Merge Windows Address Book versus Standpoint Address Book/Contacts Windows Address Book is fundamentally utilized by Outlook Express. Windows Address Book records have a .wab augmentation. These sections can be imparted to Outlook, with the goal that they are put away in both the WAB document and the Contacts envelope, or they can be transported in into the Outlook Contacts organizer utilizing the Import/Export Wizard.

Slide 21

References I. Individual Folders Opening and Closing Q195717 OL2000: (CW) How to Create a New Personal Folders File http://support.microsoft.com/bolster/kb/articles/q195/7/17.asp Q195723 OL2000: (IMO) Creating a New Personal Folder for an IMO Account http://support.microsoft.com/bolster/kb/articles/q195/7/23.asp Q195782 OL2000: Working with Personal Folders http://support.microsoft.com/bolster/kb/articles/q195/7/82.asp Moving and Copying Q196492 OL2000: How to Back Up, Restore, or Move Outlook Data http://support.microsoft.com/bolster/kb/articles/q196/4/92.asp Designating as the Default Mail Delivery Location Q197651 OL2000: (CW) Changing from Local Delivery to Server and Offline http://support.microsoft.com/bolster/kb/articles/q197/6/51.asp Password Protecting Q198088 OL2000: How To Password Protect a Personal Folder (.PST) http://support.microsoft.com/bolster/kb/articles/q198/0/88.asp

Slide 22

References (2) Backing Up Q195719 OL2000: How to Back Up, Restore, or Move Outlook Data http://support.microsoft.com/bolster/kb/articles/q195/7/19.asp PST Backup Utility Q238782 OL2000: How to Automatically Backup Your Personal Folders File http://support.microsoft.com/bolster/kb/articles/q238/7/82.asp Archiving Q197358 OL2000: Creating/Viewing Archive Items from Custom Location http://support.microsoft.com/bolster/kb/articles/q197/3/58.asp

Recommended
View more...