YEAR ROUND Enlistment.


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YEAR ROUND ENROLLMENT. NOT ACTUAL SLIDE. NOT ACTUAL SLIDE. Layout: Presentation 1: BOTH PS HR and Payroll (June 9) Presentation 2: CSB and Health Depts. (June 10) Presentation 3: BOEs (June 11) Presentation 4: DFCS (June 13) Presentation 5: Manuals (July 28 – Aug 1). Adaptable BENEFITS.
Transcripts
Slide 1

YEAR ROUND ENROLLMENT

Slide 2

NOT ACTUAL SLIDE NOT ACTUAL SLIDE Template: Presentation 1: BOTH PS HR & Payroll (June 9) Presentation 2: CSB & Health Depts. (June 10) Presentation 3: BOEs (June 11) Presentation 4: DFCS (June 13) Presentation 5: Manuals (July 28 – Aug 1)

Slide 3

FLEXIBLE BENEFITS PLAN Flexible Benefit content that dwells on www.gabenefits.org is moved to the Vignette Content Management stage. Substance will be open from Team Georgia Connection (TGC). TGC gives a helpful intuitive instrument where workers can get to data about Flexible Benefit administrations.

Slide 4

FLEXIBLE BENEFITS

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FLEXIBLE BENEFITS IMPLEMENTATION The framework will be executed July 15, 2008. New contract workers will select in Flexible Benefits through electronic enlistment.

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TEAM GEORGIA CONNECTION

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TEAM GEORGIA SIGN ON Employees can get to the connection specifically: http://team.georgia.gov/gateway/site/FLEX State workers, who are enrolled with Team Georgia, can access through the sign on entrance: http://team.georgia.gov/entry/site/TGC

Slide 8

TEAM GEORGIA SIGN ON Flexible Benefits Enter your Email Enter your Password

Slide 9

TEAM GEORGIA NAVIGATION PAGE Click on Flex Benefits Tab

Slide 10

TEAM GEORGIA FLEXIBLE BENEFITS PAGE

Slide 11

TEAM GEORGIA DIRECTORY PAGE

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TEAM GEORGIA GENERAL INFORMATION PAGE

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TEAM GEORGIA SPENDING ACCOUNTS PAGE

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TEAM GEORGIA HEALTH SAVINGS ACCOUNTS PAGE

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TEAM GEORGIA AD&D INSURANCE PAGE

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TEAM GEORGIA DENTAL INSURANCE PAGE

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TEAM GEORGIA DISABILITY INSURANCE PAGE

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TEAM GEORGIA LEGAL INSURANCE PAGE

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TEAM GEORGIA LIFE INSURANCES PAGE

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TEAM GEORGIA LONG-TERM CARE INSURANCE PAGE

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TEAM GEORGIA SPECIFIED ILLNESS PLAN PAGE

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TEAM GEORGIA VISION INSURANCE PAGE

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TEAM GEORGIA SIGNING UP FOR COVERAGE PAGE

Slide 24

TEAM GEORGIA IMPORTANT NOTE Employees will have the capacity to see the 2008 You Decide! counting "Terms and Conditions " of your enlistment. You may get to the You Decide! booklet by going by the SPA site at the accompanying connection: http://www.spa.ga.gov/workers/flexible_benefits.asp

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TEAM GEORGIA After the representative\'s 30 days from the contract date are finished up, two affirmation explanations will be delivered and sent to the organization. One duplicate for the worker\'s records. One duplicate for the organization\'s records.

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TEAM GEORGIA If the new contract has not settled on decisions for the Plan Year, the framework will default them to having made a "No" choice for every advantage. Will be reflected amid the Open Enrollment time frame.

Slide 27

TEAM GEORGIA SYSTEM AVAILABILITY The framework will be accessible amid the next hours: 4:00 a.m. till midnight Holidays & weekends included

Slide 28

NEW HIRE PROCESS

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NEW HIRE PROCESS (STATE AGENCIES & AUTHORITIES) Eligible Employees are distinguished as: A full-time normal representative who works no less than 30 hours a week and are relied upon to work for no less than nine months. Representatives who work in a protected workshop or work move program, unexpected workers, impermanent workers, and understudy workers are not qualified.

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NEW HIRE PROCESS DEFINITIONS Newly Eligible Employee goes from low maintenance to full-time status. Worker was beforehand utilized however ended preceding begin of the New Plan Year.

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NEW HIRE PROCESS DEFINITIONS Transfer In Employee started work with a qualified substance and changed to another FLEX taking an interest office under 30 days. No missed regularly scheduled finance derivations. No change to Date of Hire or pay. Advantages and premiums ought to continue as before, barring any Qualified Change of Status.

Slide 32

NEW HIRE PROCESS DEFINITIONS Rehire or Re-livelihood in FLEX Employee started work with a qualified substance after a break in administration of over 30 days. No change to Date of Hire or pay. Advantages ought to continue as before and reactivated as picked, barring any Qualified Change of Status. Derivations might be taken the month of re-work.

Slide 33

NEW HIRE PROCESS Employees procured in the present Plan Year. The Benefit count date is October 1 of the former year. Case: Employee enlisted in PY 2008, the advantages depend on the worker\'s age as of October 1, 2007. On the off chance that you choose to set up an alternative proclamation utilizing FLEXHELP, you may utilize the real contract date.

Slide 34

NEW HIRE PROCESS Agency will enter worker\'s new contract information into PeopleSoft HR. NOTE : HR staff will be permitted to enter new contract information into PeopleSoft before the real contract date. 30 day time span starts from the contract date. PeopleSoft HR passage will redesign Flex framework.

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NEW HIRE PROCESS Employees utilizing Electronic Enrollment will be required to do the accompanying inside 30 days from the contract date: Enter all Flex choices into Team Georgia. Finish and present the Health Membership Enrollment Form to HR. Finish all M/U frames on the web. Endless supply of Health Membership Enrollment Form, HR will enter the Health decision into Flex on the FBYX screen.

Slide 36

NEW HIRE PROCESS NOTE: Agencies will have the choice to create an alternative proclamation for the worker. Select "Y" on FBED screen for Option Statement. Representative will finish and present the alternative proclamation inside 30 days of contract date. Offices will enter decisions into Flex on the FBYX* screen, including Health. * The number will compare with the present Plan Year (FBY8 for Plan Year 2008).

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NEW HIRE PROCESS Order of advantage determinations decides the code utilized as a part of Flex. In the event that the representative enters choices into Team Georgia initially, HR will utilize code "E" on FBYX. On the off chance that the office enters determination into FLEX (GO Screen) to start with, HR will utilize code "N" on FBYX.

Slide 38

NEW HIRE PROCESS Impacts to the HSA (Issue) Agency enters Health choice first : New contract will even now have the capacity to choose HSA. SPA will run a daily correlation report, with a specific end goal to get HSA mistakes. Blunder report will be gotten by SPA.

Slide 39

NEW HIRE PROCESS Impacts to the HSA (Issue) Employee enters Flex determination first : HDHP alternative just will be accessible for section into FBYX, if representative chose the HSA. Potential representative mistake taking into account Health choice.

Slide 40

NEW HIRE PROCESS Impacts to the HSA (Solution) HR will ask for the worker to do one of the accompanying: Change HSA choice in Team Georgia. Present another Health Membership Enrollment Form selecting HDHP.

Slide 41

NEW HIRE PROCESS Errors to worker\'s staff data will be basic: If representative has chosen benefits before the redress, the enlistment bundle will be hate to the web. Worker will be required to re-enlist in light of redesigned premium and therapeutic endorsing data. HR\'s obligation to exhort representative the need to re-select in advantages.

Slide 42

NEW HIRE PROCESS REMINDERS If your representative does not have web access, HR will be in charge of making advantage choices in the FLEX framework. Medical coverage choice procedure will continue as before. Wellbeing choices entered through FLEX from Membership Enrollment Form. Connection to Health Insurance Rates: http://dch.georgia.gov/00/channel_title/0,2094,31446711_52230955,00.html

Slide 43

NEW HIRE PROCESS REMINDERS If another contract finishes a paper alternative articulation and makes choices on Team Georgia, the electronic passage will come first.

Slide 44

NEW HIRE PROCESS REMINDERS Not all BOEs are secured by Flexible Benefits. Worker can be an exchange for Health protection, yet another contract for Flexible Benefits. Contact Flexible Benefits if indeterminate of a representative\'s status.

Slide 45

NEW HIRES DURING OPEN ENROLLMENT REMINDERS New contracts who don\'t affirm amid their 30 day window: Automatically recorded as "No scope" for all Flexible Benefit alternatives. Will be reflected amid Open Enrollment.

Slide 46

NEW HIRES DURING OPEN ENROLLMENT

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NEW HIRES DURING OPEN ENROLLMENT IMPORTANT NOTES New contracts can have different affirmations for the present arrangement year until October fifth . After October 5 th , another contract can have one and only affirmation for the present arrangement year. The new contract\'s record will change to Open Enrollment the following day.

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NEW HIRES DURING OPEN ENROLLMENT EXAMPLE Open Enrollment Period: October 10 through November 10, 2008 October 15: Date of contract for another representative Hire information went into the framework by HR October 16: Employee can make web determinations Receive stand out affirmation Additional progressions for new contract choices must be done through HR division after introductory affirmation.

Slide 49

NEW HIRES DURING OPEN ENROLLMENT October 16: Open Enrollment program makes O.E. information for the web. October 17: Employee can make web determinations for Open Enrollment. Can get different affirmations.

Slide 50

NEW HIRES DURING OPEN ENROLLMENT Agencies won\'t get a framework update outside the Open Enrollment time frame for new contracts, whose basic information has changed . Basic information would include: Salary Date of Birth FICA Status Disability Retirement Eligibility

Slide 51

GO SCREEN

Slide 52

GO SCREEN SIGN ON Enter your ID Enter your Password

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GO SCREEN SIGN ON Press "F2"

Slide 54

GO SCREEN SIGN ON Press the "Interruption" key

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GO SCREEN SIGN ON Type "CESN" and Hit Enter

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GO SCREEN SIGN ON Type your ID Type your PW & hit Enter NOTE : Use the same ID & Password

Slide 57

GO SCREEN SIGN ON Type "USGA" and hit Enter

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GO SCREEN FLEX SIGN ON FLEX & hit Enter

Slide 59

GO SCREEN MENU SIGN ON FMEM & hit Enter

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GO SCREEN MENU SIGN ON FBED & hit Enter

Slide 61

GO SCREEN MENU SIGN ON Type in SS# & hit Enter .:tslidesep.

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