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Administrative Decision Making

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  1. Managerial Decision Making Chapter 9

  2. Managerial Decision Making • Decision making is not easy • It must be done amid • ever-changing factors • unclear information • conflicting points of view Manager’s Challenge: Tupperware

  3. ManagerialDecision Making Topics Chapter 9 • Decision Characteristics • Decision-making Models • Steps Executives Take Making Important Decisions • Participative Decision Making • Techniques for Improving Decision Making in Today’s Organizations

  4. Decisions and Decision Making • Decision = choice made from available alternatives • Decision Making =process of identifying problems and opportunities and resolving them

  5. Categories of Decisions • Programmed Decisions • Situations occurred often enough to enable decision rules to be developed and applied in the future • Made in response to recurring organizational problems • Nonprogrammed Decisions – in response to unique, poorly defined and largely unstructured, and have important consequences to the organization Ethical Dilemma: The No-Show Consultant

  6. Decisions and Decision Making • Many decisions that managers deal with every day involve at least some degree of uncertainty and require nonprogrammed decision making • May be difficult to make • Made amid changing factors • Information may be unclear • May have to deal with conflicting points of view

  7. Certainty, Risk, Uncertainty, Ambiguity • Certainty • all the information the decision maker needs is fully available • Risk • decision has clear-cut goals • good information is available • future outcomes associated with each alternative are subject to chance • Uncertainty • managers know which goals they wish to achieve • information about alternatives and future events is incomplete • managers may have to come up with creative approaches to alternatives • Ambiguity • by far the most difficult decision situation • goals to be achieved or the problem to be solved is unclear • alternatives are difficult to define • information about outcomes is unavailable

  8. Organizational Problem Low Possibility of Failure High Certainty Risk Uncertainty Ambiguity Programmed Decisions Nonprogrammed Decisions Problem Solution Conditions that Affect the Possibility of Decision Failure

  9. Selecting a Decision Making Model • Depends on the manager’s personal preference • Whether the decision is programmed or non-programmed • Extent to which the decision is characterized by risk, uncertainty, or ambiguity

  10. Three Decision-Making Models • Classical Model • Administrative Model • Political Model

  11. Classical Model Logical decision in the organization’s best economic interests Assumptions • Decision maker operates to accomplish goals that are known and agreed upon • Decision maker strives for condition of certainty – gathers complete information • Criteria for evaluating alternatives are known • Decision maker is rational and uses logic Normative = describes how a manager should and provides guidelines for reaching an ideal decision

  12. Administrative Model Herbert A. Simon How nonprogrammed decisions are made--uncertainty/ambiguity • Two concepts are instrumental in shaping the administrative model • Bounded rationality: people have limits or boundaries on how rational they can be • Satisficing: means that decision makers choose the first solution alternative that satisfies minimal decision criteria

  13. Administrative Model How nonprogrammed decisions are made--uncertainty/ambiguity • Managers actually make decisions in difficult situations characterized by non-programmed decisions, uncertainty, and ambiguity • Decision goals often are vague, conflicting and lack consensus among managers; • Rational procedures are not always used • Managers’ searches for alternatives are limited • Managers settle for a satisficing rather than a maximizing solution • intuition, looks to past experience • Descriptive = how managers actually make decisions--not how they should

  14. Political Model Closely resembles the real environment • Closely resembles the real environment in which most managers and decision makers operate • Useful in making non-programmed decisions • Decisions are complex • Disagreement and conflict over problems and solutions are normal • Coalition = informal alliance among manages who support a specific goal

  15. Characteristics of Classical, Political, and Administrative Decision Making Models Classical Model Administrative Model Political Model Clear-cut problem and goals Vague problem and goals Pluralistic; conflicting goals Condition of certainty Condition of uncertainty Condition of uncertainty/ambiguity Full information about Limited information about Inconsistent viewpoints; ambiguous alternatives and their outcomes Alternatives and their outcomes information Rational choice by individual Satisficing choice for resolving Bargaining and discussion among for maximizing outcomes problem using intuition coalition members

  16. Six Steps in the ManagerialDecision-Making Process   Evaluation and Feedback Recognition of Decision Requirement  Implementation of Chosen Alternative Diagnosis and Analysis of Causes Decision-Making Process    Selection of Desired Alternative Development of Alternatives  

  17. Diagnosis and Analysis of Causes • Diagnosis = analyze underlying causal factors associated with the decision situation • Managers make a mistake if they jump into generating alternatives without first exploring the cause of the problem more deeply

  18. Underlying Causes - Kepner /Tregoe • What is the state of disequilibrium affecting us? • When did it occur? • Where did it occur? • How did it occur? • To whom did it occur? • What is the urgency of the problem? • What is the interconnectedness of events? • What result came from which activity?

  19. Selection of Desired Alternatives • Risk Propensity = willingness to undertake risk with the opportunity of gaining an increased payoff • Implementation = using managerial, administrative, and persuasive abilities to translate the chosen alternative into action

  20. Decision Styles • Differences among people with respect to how they perceive problems and make decisions • Not all managers make decisions the same • Directive style • Analytical style • Conceptual style • Behavioral style

  21. Personal Decision Framework • Situation: • Programmed/non-programmed • Classical, administrative, political • Decision steps • Personal Decision Style: • Directive • Analytical • Conceptual • Behavioral • Decision Choice: • Best Solution to Problem

  22. Directive Style • People who prefer simple, clear-cut solutions to problems • Make decisions quickly • May consider only one or two alternatives • Efficient and rational • Prefer rules or procedures

  23. Analytical Style • Complex solutions based on as much data as they can gather • Carefully consider alternatives • Base decision on objective, rational data from management control systems and other sources • Search for best possible decision based on information available

  24. Conceptual Style • Consider a broad amount of information • More socially oriented than analytical style • Like to talk to others about the problem and possible solutions • Consider many broad alternatives • Relay on information from people and systems • Solve problems creatively

  25. Behavioral Style • Have a deep concern for others as individuals • Like to talk to people one-on-one • Understand their feelings about the problem and the effect of a given decision upon them • Concerned with the personal development of others • May make decisions to help others achieve their goals Experiential Exercise: What’s Your Personal Decision Style?

  26. Participation in Decision Making Vroom-Jago Model • Helps gauge the appropriate amount of participation for subordinates in process • Leader Participation Styles • Five levels of subordinate participation in decision making ranging from highly autocratic to highly democratic

  27. Participation in Decision Making Vroom-Jago Model • Diagnostic Questions • Decision participation depends on the responses to seven diagnostic questions about • the problem • the required level of decision quality • the importance of having subordinates commit to the decision

  28. Seven Leader Diagnostic Questions • How significant is the decision? • How important is subordinate commitment? • What is the level of the leader’s expertise? • If the leader were to make the decision alone at what level would subordinates be committed to the decision? • What level is the subordinate’s support for the team or organization’s objectives? • What is the member’s level of knowledge or expertise relative to the problem? • How skilled or committed are group members to working together?

  29. New Decision Approaches for Turbulent Times New Decision Approaches for Turbulent Times Practice the Five Whys Brainstorming Know When to Bail Engage in Rigorous Debate Learn, Don’t Punish