Job description and person specification Post Title: Grade: Responsible to: Reports to: Main appointment site: The post will be based at the Genome Campus in Hinxton near Cambridge; however, it is a requirement of employment that the post holder be prepared to travel to other locations when required. Grants Officer 4 Head of EBI Administration EBI Grants Office Supervisor Overview The principle responsibilities will include the management of Pre and Post Award of research grants and contracts at the EBI, working closely with group and team leaders and other colleagues at the EBI and EMBL Heidelberg. Main duties and responsibilities To understand and provide advice to EBI Group and Team Leaders on the administrative and financial requirements laid down by different funding bodies Provide costing’s for applications, and ensure that all administrative stages are completed to deadline Read and flag-up EBI specific issues in draft contracts and agreements to ensure that these are resolved prior to signature. Coordinate, in conjunction with the relevant project manager for large collaborative projects, administrative processes relating to submission, contract negotiation and management of projects. Disseminate information on funding opportunities via the internal website to EBI Group and Team Leaders Liaise with EMBL Budget Office with preparation of expenditure reports for funding bodies – e.g. Checking costs are eligible. Liaise with EMBL Lawyer and EMBLEM (EMBL Technology Transfer) on legal and IPR issues. Maintain information on grant management systems, keeping relevant paper-based records on file, and producing reports for senior management. Liaise with Group and Team Leaders and personnel to ensure sufficient funding is available for recruitment and renewal of contracts of staff. Provide assistance to the EBI Grants Office Supervisor on cost modelling for the Head of EBI Administration, on contract overhangs, preparation of reports and statistics. Represent EBI at meetings with funding bodies, regional meetings and attend conferences/workshops as required To undertake any other duties as required.
Person Specification Education and Experience Proven administration skills Understanding and empathy of an international research environment Administration of research grants and contracts (though training will be provided) Experience of working in an academic/educational environment IT Skills High level of competence with PC Windows packages including Office (Word, Excel) Experience in working with SAP, databases (though training will be provided) Organisational Skills Ability to prioritise and organise and work independently with a minimum of supervision, including the ability to meet deadlines and handle a heavy workload High level of accuracy and attention to detail High degree of numeracy and confidence with figures To be able to maintain relevant administrative and finance records Ability to spot the unusual and identify potential problems Interpersonal Skills Excellent spoken and written English Ability to manage highly confidential matters with diplomacy and tact Ability to work independently but as part of a wider administration team Experience in dealing with staff from a number of other European countries and understanding cultural differences Essential Desirable Desirable Desirable Essential Desirable Essential Essential Essential Essential Essential Essential Essential Essential Desirable