UOEHSM Policy for Food Service at Temporary Events

1. UOEHSM UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Patricia Fowler, REHS, CFSP Patricia Fowler, REHS, CFSP Office of Environmental, Health, and Safety Management Office of Environmental, Health, and Safety Management Office of the Vice President of Administration and CAO Office of the Vice President of Administration and CAO

2. UOEHSM

3. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Applies to: Applies to: Bloomington Campus Bloomington Campus Events Open to the Public Events Open to the Public Does NOT Apply to: Does NOT Apply to: Intradepartmental Functions Intradepartmental Functions Pitch-In Meals Pitch-In Meals Treat Tables Treat Tables Department Dinners Department Dinners Food Commercially Prepackaged Individual Servings Food Commercially Prepackaged Individual Servings

4. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Alcohol Requires Special Approval! Alcohol Requires Special Approval! Get from Risk Management Get from Risk Management www.indiana.edu/~risk mgmt.alcohol.htm www.indiana.edu/~risk mgmt.alcohol.htm

5. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Open to the Public: Open to the Public: Sponsored, Organized, or Hosted by Any Group of University Students, Faculty, or Staff Sponsored, Organized, or Hosted by Any Group of University Students, Faculty, or Staff Is held on University Property Is held on University Property Includes a Temporary Food Establishment Includes a Temporary Food Establishment Is Intended to be Open to Anyone without Reference to Affiliation with IU Is Intended to be Open to Anyone without Reference to Affiliation with IU Is Advertised as Being Open to the Public in Any Media Is Advertised as Being Open to the Public in Any Media

6. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Internal Event: Internal Event: Attendees are Limited to Groups Internal Members Attendees are Limited to Groups Internal Members Occurs on University property Occurs on University property

7. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Provider: A Caterer or other Food Service that is subject to Inspection by the University or other Health Department Provider: A Caterer or other Food Service that is subject to Inspection by the University or other Health Department Compliant Provider: A Provider that has been determined by UOEHSM to be in Compliance with Indiana State Department of Health Rules Compliant Provider: A Provider that has been determined by UOEHSM to be in Compliance with Indiana State Department of Health Rules

8. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Temporary Food Establishment: A Food Establishment that Operates for No More Than 14 Consecutive Days with a Single Event or Celebration Temporary Food Establishment: A Food Establishment that Operates for No More Than 14 Consecutive Days with a Single Event or Celebration

9. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Potentially Hazardous Foods: Foods, That in Order To Be Safe Must be Stored and Displayed Either: Potentially Hazardous Foods: Foods, That in Order To Be Safe Must be Stored and Displayed Either: Refrigerated at 41 o F or Below for Cold Foods Refrigerated at 41 o F or Below for Cold Foods Heated to 135 o F for Hot Foods Heated to 135 o F for Hot Foods

10. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Planning Requirements: Planning Requirements: Either: Either: Use an On-Campus Contracted Food Service Use an On-Campus Contracted Food Service Or: Or: Submit a Completed Temporary Food Service Event Form to UOEHSM at least 7 days before the event Submit a Completed Temporary Food Service Event Form to UOEHSM at least 7 days before the event

11. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Planning Requirements: Planning Requirements: If Using the Temporary Food Service Event Form (TFSEF): If Using the Temporary Food Service Event Form (TFSEF): Organizer purchase all foods from a Compliant Provider(s) Organizer purchase all foods from a Compliant Provider(s) Work with UOEHSM to ensure that Providers Most Recent Inspection Report is available Work with UOEHSM to ensure that Providers Most Recent Inspection Report is available

12. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Temporary Food Service Event Form Available at: Temporary Food Service Event Form Available at: www.ehs.indiana.edu/food.html www.ehs.indiana.edu/food.html

13. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events TEMPORARY EVENT FOOD SERVICE APPLICATION TEMPORARY EVENT FOOD SERVICE APPLICATION NAME OF EVENT: NAME OF EVENT: DATE SUMBITTED: DATE SUMBITTED: NUMBER ATTENDING: NUMBER ATTENDING: LOCATION OF EVENT: LOCATION OF EVENT: START END START END DATE: TIME TIME: DATE: TIME TIME: NAME OF GROUP (OR VENDOR) SERVING FOOD AT EVENT: NAME OF GROUP (OR VENDOR) SERVING FOOD AT EVENT: NAME OF PERSON IN CHARGE OF EVENT: NAME OF PERSON IN CHARGE OF EVENT: PHONE: PHONE: ADDRESS: ADDRESS: FAX: FAX:

14. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events LIST ALL FOOD AND DRINKS TO BE SERVED AND SOURCE OF PRODUCT LIST ALL FOOD AND DRINKS TO BE SERVED AND SOURCE OF PRODUCT YOU MUST PROVIDE A COPY OF THE MOST RECENT INSPECTION REPORT. (Available at the County Health Department or the Restaurant/Grocery/Caterer/Facility) YOU MUST PROVIDE A COPY OF THE MOST RECENT INSPECTION REPORT. (Available at the County Health Department or the Restaurant/Grocery/Caterer/Facility) Please note that groups may NOT serve any food prepared in their homes. This includes baked items. Please note that groups may NOT serve any food prepared in their homes. This includes baked items. MENU (List all food, drinks, alcohol*) MENU (List all food, drinks, alcohol*) SOURCE OF FOOD (Name & location of grocery, caterer, restaurant SOURCE OF FOOD (Name & location of grocery, caterer, restaurant

15. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events 1.) How will food be cooked at event? 1.) How will food be cooked at event? IMPORTANT: Reheated foods must be rapidly heated to 165F prior to serving! IMPORTANT: Reheated foods must be rapidly heated to 165F prior to serving! 2.) How will food be kept hot? (Above 135F) 2.) How will food be kept hot? (Above 135F) 3.) How will food be kept cold? (Below 41F) 3.) How will food be kept cold? (Below 41F) 4.) How will food be transported? 4.) How will food be transported? 5.) How long in transit? 5.) How long in transit? HOW WILL FOOD BE PROTECTED FROM CONTAMINATION DURING STORAGE, SERVING AND DISPLAY? HOW WILL FOOD BE PROTECTED FROM CONTAMINATION DURING STORAGE, SERVING AND DISPLAY?

16. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events You must submit form at least 7 days in advance of event : You must submit form at least 7 days in advance of event : Patricia Fowler, REHS Patricia Fowler, REHS University Office of Environmental, Health, and Safety Management University Office of Environmental, Health, and Safety Management 2735 East Tenth Street, Room 160 2735 East Tenth Street, Room 160 Bloomington, IN 47408 Bloomington, IN 47408 PHONE: 855-3233 Email: pafowler@indiana.edu FAX: 855-7906 PHONE: 855-3233 Email: pafowler@indiana.edu FAX: 855-7906 www.ehs.indiana.edu www.ehs.indiana.edu **You must provide hand-washing facilities for your event. **You must provide hand-washing facilities for your event. APPROVED by EHS APPROVED by EHS DENIED by EHS DENIED by EHS Approved by Student Activities office (if applicable) Approved by Student Activities office (if applicable) Approved by RPS (if applicable) ______________ Approved by RPS (if applicable) ______________ * Please check this box if alcohol will be served at the event . * Please check this box if alcohol will be served at the event . See http://www.indiana.edu/~riskmgmt /alcohol.htm See http://www.indiana.edu/~riskmgmt /alcohol.htm or University coverage requirements for liquor liability. or University coverage requirements for liquor liability.

17. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Information required for TFSE Form includes: Information required for TFSE Form includes: Name of Event, Location of Event Name of Event, Location of Event Name of Group or Vendor Providing Food Name of Group or Vendor Providing Food Complete menu and source of each item Complete menu and source of each item How food will be kept hot / cold How food will be kept hot / cold How food will be transported, stored, displayed, and served to protect from contamination How food will be transported, stored, displayed, and served to protect from contamination

18. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events TEFS Form Must Be Submitted TEFS Form Must Be Submitted At Least 7 Days before the At Least 7 Days before the Event!! Event!!

19. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Service of Home- Prepared Food is Prohibited at Events Covered Service of Home- Prepared Food is Prohibited at Events Covered by this Policy! by this Policy!

20. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Temporary Event Guidelines: Temporary Event Guidelines: Cold Foods to be at 41 o F or below Cold Foods to be at 41 o F or below Mechanical Refrigeration, Freezers, Dry Ice, Heavy Duty Insulated Coolers Mechanical Refrigeration, Freezers, Dry Ice, Heavy Duty Insulated Coolers Hot Foods to be at 135 o F or above Hot Foods to be at 135 o F or above Ovens, Grills, Warming Cabinets, Propane Units, Chafing Dishes w/Sterno, thermal Cambro Units Ovens, Grills, Warming Cabinets, Propane Units, Chafing Dishes w/Sterno, thermal Cambro Units Displayed foods to be Covered or Wrapped Displayed foods to be Covered or Wrapped

21. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Temporary Event Guidelines, contd Temporary Event Guidelines, contd Food to be handled with utensils or gloved hands Food to be handled with utensils or gloved hands Hands must be kept clean water, soap, paper towels Hands must be kept clean water, soap, paper towels Clean Outer Garments to be worn Clean Outer Garments to be worn Hair Restraints to be used Hair Restraints to be used Smoking and Eating prohibited in food prep area Smoking and Eating prohibited in food prep area Healthy Workers Only! Healthy Workers Only! Waste Containers with Lids Available Waste Containers with Lids Available

22. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Other Considerations Other Considerations Expenses paid through Purchasing require use of Compliant Provider with tax and insurance documentation Expenses paid through Purchasing require use of Compliant Provider with tax and insurance documentation Site for Event must be arranged separately Site for Event must be arranged separately Student Activities Office Student Activities Office Residential Programs & Services Residential Programs & Services Athletic Facilities Athletic Facilities (see policy for contact information) (see policy for contact information)

23. UOEHSM Policy for Food Service at Temporary Events Policy for Food Service at Temporary Events Happy Eating! Happy Eating!