Understanding Project Management Terminology and Requirements

Understanding Project Management Terminology and Requirements

This workshop held in Maputo on 19th and 20th September 2011 aimed to provide an overview of key project management terminology and requirements. Participants were introduced to the Results Framework

About Understanding Project Management Terminology and Requirements

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Slide1OverviewM&E Capacity Strengthening Workshop, Maputo 19 and 20 September 2011

Slide2Project cycleSlide # 1

Slide3Input • Activities • Output • Outcome • Impact • Process • Results Framework • PMP • IPTT What do we know about these terminologies? Slide # 2

Slide4What we need to implement a project• Trained personnel • Guidelines and manuals • Training materials • Kits, tools and other supplies • Resources – cash and kind Inputs Slide # 3

Slide5OutputsWhat the project delivers • Materials (e.g. seeds) distributed • Beneficiaries (e.g. farmers/ health volunteers) received training • Clients received  counseling (e.g. ante-natal and post natal) • People reached • Infrastructures build Slide # 4

Slide6OutcomeThe results of the project or changes that occur both immediately or some time after activities are completed • Changes in knowledge, behavior, attitudes and skills  Farmers used a new farming technique  Mothers exclusively breast fed their new born child • Changes in systems  Ag extension workers are responsive to farmers needs  Quality of services provided by govt. MCHN staff improved Slide # 5

Slide7ImpactThe wider effect of the project on long- term results • Under nutrition rates decreased • Food insecurity reduced • HIV mortality and morbidity decreased • Household income increased Slide # 6

Slide8Process MonitoringQuality of project and program implementation • Health promoters demonstrate adequate technical knowledge on most MCHN topics they were taught about. • Agriculture promoters receive  proper tools from the project • The  warehouse meets the standards established by regulation • Model garden established by the project meets quality standards prescribed in the guidelines Slide # 7

Slide9Results Framework“Logic model which represents the food aid program’s theory of change by laying out the activities and outputs that will lead to short, medium and long term outcomes and objectives.”  1 1 FFP Information bulletin (22 July 2009) Monitoring and Evaluation Responsibilities of Food for Peace Multi-Year Assistance Programs Awardees. Reduced malnutrition Improved food access Improved food availability Improved food utilization Slide # 8

Slide10Performance Monitoring Plan“..a tool USAID operating units use to plan and manage the collection of performance data. Sometimes the plan also includes plans for data analysis, reporting, and use.” 1 1 Performance Monitoring and Evaluation TIPS, Number 7, 1996. Slide # 9

Slide11Indicator Performance Tracking TableComprehensive list of project indicators “which includes performance indicators (at the impact, outcome and output levels) linked to the food aid program proposal’s objectives, and baseline and target values for each indicator (estimated).” 1 FFP Information bulletin (22 July 2009). Slide # 10

Slide12InputProcess Output Outcome Impact Commodity resources Financial resources Staff Equipments Training Counseling sessions Demons- trations Guidelines and manuals Beneficiaries trained Participated in counseling sessions Demonstration plots established Manuals developed Improved practices Enhanced knowledge Improved systems Reduced under-nutrition Reduced food insecurity Stages of Project Results Slide # 11

Slide13Results continuum and M&E events Input Activity (Process) Output Outcome Impact Evaluation Evaluation Monitoring Slide # 12

Slide14What are the  Results? Slide # 13

Slide15“M” in M&E• Monitoring is a  continuous  function that uses the systematic collection of data on specified indicators to provide  management  and the  main stakeholders  of an ongoing development intervention with indications of the extent of  progress in project implementation  and progress in the use of allocated funds • Results-based Monitoring  also  collects and analyzes information to  compare   how well  a project, a program or policy is being implemented against  expected results . Slide # 14

Slide16Performance monitoring tracks “performance indicators” to see whether desired  results  are occurring and whether implementation is on track 1 • Performance monitoring shifts its focus from “how well the activities of the project are being implemented” to answering “whether the goals and purposes of the project are being achieved”; and • How can it be evidenced?” Key differences 1 USAID Evaluation Policy, 2011 Slide # 14

Slide17Evaluation is the systematic collection and analysis of information about the characteristics and outcomes of programs and projects as a basis for judgments, to improve effectiveness , and/or  inform decisions  about current and future programming. • Often involves measuring changes in knowledge, attitudes, behaviors, skills, community norms, utilization of services, & status at population level “E” in M&E Slide # 15

Slide18typically evaluations are conducted three times in a MYAP life.• Often a quantitative survey for the baseline • A mixed method is preferable over only quantitative method Baseline • Often a qualitative study; primarily focusing on  the project processes and an evaluation of the   short to medium term  project results Mid term evaluation • Often a mixed method approach focusing on the effectiveness of the project and capturing learning Final evaluation Evaluations Slide # 16

Slide19Types of Evaluations• Impact evaluations  measure the change in a development  outcome that is  attributable  to a  defined intervention ; evaluations are based on models of cause and effect and  require  a  credible  and  rigorously defined  counterfactual   to  control for factors   other than the intervention  that might account for the observed change. • Performance evaluations  focus on  descriptive  and  normative questions:  what a particular project or program has achieved ; how it is being implemented; how it is perceived and valued; whether expected results are occurring; and other questions that are pertinent to program design, management and operational decision making. Performance evaluations often incorporate  before-after comparisons . Slide # 17

Slide20This presentation was madepossible by the generous support of the American people through the United States Agency for International Development (USAID). The contents are the responsibility of Save the Children and do not necessarily reflect the views of USAID or the United States Government.