University of California Police Department, Riverside What you need to know if you are a Campus Security Authority at UC Riverside Jeanne Clery Campus Security Policy & Crime Statistics Disclosure Act
Clery Act? What’s That? • Jeanne Clery was raped and murdered in her dorm room at Lehigh University in 1986. The law enacted in her memory is intended to ensure that students and others are informed about violent campus crimes so they can make informed decisions. • The Clery Act requires that universities report crime statistics to current and prospective students and employees.
But what does it have to do with You? Many crimes, especially sexual assaults, are not reported to police. The Clery Act requires that we gather and publish crime data to ensure that students and others know about dangers on campus. Data is collected from a wide variety of“Campus Security Authorities”– That’s where you come in.
What makes you a Campus Security Authority? The law defines four categories of Campus Security Authority: • University Police • Non-police security staff responsible for monitoring University property • People/offices designated under our policy as those to whom/which crimes should be reported • “Officials with significant responsibility for student and campus activities” – that’s you
Responsible for campus security • UC Riverside Police • Non-police security staff who • Monitor/control entrance to property • Residence Hall security staff • Parking/Information kiosk staff • Building security staff • Provide special event security • Provide campus safety escorts
Designated staff/units to whom crimes should be reported: For emergencies & crimes-in-progress: Call 9-1-1 For non-emergency situations, report crimes to theUC Riverside Police Department Campus: 951-827-5222 Other important links: • Crime Prevention Tips • Residential Housing and Campus Facilities Access • Mail Bomb Recognition Checklist
How did you get to be a Campus Security Authority? The last category of “Campus Security Authority” (or “CSA”) is defined broadly to ensure complete coverage and thorough reporting of crimes. Many UC Riverside staff and faculty are CSA’s having “significant responsibility for student and campus activities” –including you.
Examples of “Campus Security Authorities”: Deans, student housing staff, athletic coaches, student activities coordinators, student judicial officers, and faculty advisors to student organizations. Defined by function, not title: • Significant responsibilityfor studentANDcampus activities • Contact with students
Who ISN’T a Campus Security Authority? • Administrative staff not responsible for students (e.g., payroll, facilities) • Clerical staff • Individual faculty who do NOT serve as an advisor to a registered student organization • Doctors in the Student Health Center, or Counselors in the Counseling Center, who only provide care to individual students.
Who is EXEMPT from reporting requirements? • Licensed professional mental health counselors • Pastoral counselors (employed by a religious organization to provide confidential counseling) • Who are working within the scopeof their license or religious assignment at the time they receive the crime report.
Confidential reporting option: • UCR encouragesprofessional and pastoral counselors, although not required to report crimes, to tell victims about the ConfidentialReporting Process.The counselor must make a judgment call: is it appropriate to discuss crime reporting in this particular situation? • Confidential Reporting Process: victims can report crimes confidentially (no names or criminal investigation) to be included in crime statistics.
So you’re a CSA – what do you have to do? If someone tells you about a crime or an incident that may be a crime, you must record the information and submit a report. • Just get the facts, experts will do the analysis • Use the form available here: CLERY Form When in doubt, report it! Questions? Contact the Campus Clery Coordinator, Judy Lane at 951-827-3928 or Judy.Lane@ucr.edu
WHAT do you have to report? These crimes must be reported (definitions follow): • Criminal homicide • Sex offenses, forcible & non-forcible • Aggravated assault • Robbery • Burglary • Motor vehicle theft • Arson
WHAT do you have to report? (continued) You must also report: • Hate crimes, including any of the seven crimes listed above, or any other crime causing bodily injury, if motivated by hate • Liquor, drug, and weapons – both arrests AND disciplinary referrals
Timing is critical Be sure to document • Whenthe crime or incident occurred and • Whenit was reported to you The law requires that thecrime be reportedfor the calendar year in which it was first reported to a Campus Security Authority– not when it occurred, not when it was reported to police
Location, location, location A crime must be reported if it occurred: • On campus • In on-campus student residences (even if privately owned & operated) • On public property adjacent to campus • On certain off-campus property . . .
Location (continued) Under the law, some off-campus locations are deemed so closely related to the University that crimes occurring at those locations are included in campus crime statistics. Examples: Crimes occurring at student organization properties and at University owned or controlled facilities “frequently used by students”
Location (continued) These off-campus properties are termed “non-campus property,” defined by law to include: • Property owned or controlled by UCR • Property owned or controlled by a student organization registered with UCR(e.g. a fraternity) • Public property adjacent to campus (e.g.roads, parking lots, sidewalks)
Don’t include crimes not connected to UC Riverside For example, • A student tells you about a crime that occurred at a different college before he transferred to UCR; or • A student reports an assault that happened while she was away from campus and not involved in a campus activity – e.g., at home on spring break, on vacation, or at a summer job with a private company
But DO tell the student about reporting options, and refer for help For example, A student tells you that she was raped by another student at her off-campus apartment. Although the crime did not occur at a location covered by Clery reporting, the accused student IS subject University disciplinary action for this off-campus conduct. In addition, the victim is eligible for campus assistance and resources.
Just get the facts • Police will categorize the report: your job is to get the information the person is willing to tell you. Remember: • You are not a detective • You don’t have to prove what happened or who was at fault, or classify the crime • You aren’t supposed to find the perpetrator • Use the report form, but DON’T identify the victim UNLESS she/he gives permission
Describe options • Let the person know about options for reporting to police • Inform her/him about the Confidential Reporting process available through our the website. • BUT:The decision isn’t yours A person who talks to you may not want to talk to police – and doesn’t have to
Offer referrals to campus and other resources, including • Campus victims’ assistance programs for sexual assault and other crimes • Available medical treatment • Counseling services for students and staff Information packets are available from: UC Riverside Police Department 3500 Canyon Crest Drive Riverside, Ca. 92521
Document & report the facts • Complete a Crime Report Form • If the person does NOT want to report to police, inform her/him that you MUST report the incident as an anonymous statistic, but will not identify anyone involved. – you may need to wait until the reporting party leaves
Filling out the Crime Report form: • Available here:PDF Form • Describe the incident or crime • Answering questions on form will help police determine correct category • Get as accurate and complete a description of what happened as you can • Even incomplete information can help
The questions: • Is a violent crime in progress? (If so, call police immediately at 9-1-1) • Has the victim sought or is the victim in need of assistance/services? • What happened? How, when, and where did it happen? Is there an identified suspect? • Has the incident been reported to police or to another CSA? • Does the victim wish to remain anonymous?
Filling out the form:you’re not the expert, and you don’t have to be • You don’t have to be a criminal lawyer or know the classification • Just indicate the crime that seems most likely or possible • The experts (the Police) will make the final determination and classify the crimes
Filling out the form:the crimes • Criminal Homicide:murder, non-negligent manslaughter, and negligent manslaughter (including vehicular manslaughter) • Aggravated Assault:unlawful attack upon another with intent to inflict severe injury, using weapon or means likely to produce death or great bodily harm
Filling out the forms:the crimes • Sex Offenses, forcible and non-forcible • Forcible sex offenses: rape, sodomy, sexual fondling, sexual assault with object • Non-forcible: statutory rape and incest • Questions on Sex Offenses • Was crime committed forcibly/against victim’s will? • Was victim incapable of giving consent because of temporary/permanent mental/physical incapacity, or because underage? • Was assault facilitated by giving drugs/alcohol?
Filling out the form:the crimes • Robbery • Taking/attempting to take something by force, violence, threat, or by putting victim in fear • Questions on Robbery • Was force or a weapon used or threatened? • Was victim injured? • Did victim feel fearful, threatened or endangered?
Filling out the forms:the crimes • Burglary • Unlawful entry into a structure to commit a felony or theft • Questions on Burglary • Was item taken from inside dorm room, office, store, lab, or other structure? • Was structure, room, store, or office open, closed, or locked? • How did thief get into the structure/ room etc.?
Filling out the form:the crimes • Motor vehicle theft:theft of automobiles, trucks, etc., including “joyriding” (taking by person without lawful access) • Arson:willful or malicious burning/attempt to burn structure, vehicle, or personal property of another
Filling out the form:the crimes • Hate crimes:any of the above crimes, or any other crime causing bodily injury (e.g. simple assault) where there is evidence both • of hate motivation and • that the victim was selected because of actual/perceived race, gender, religion, national origin, disability, or sexual orientation
Filling out the form:the crimes • Hate crimes to property, questions: • Was the target personal property, a personal residence, house of worship, or ethnic organization? • Did the incident involve any expression of hatred (e.g. graffiti, comments) re: race, gender, ethnicity, religion, sexual orientation, or disability? • Did any personal injury result from the incident? • Report ANY vandalism to property of a religious, ethnic, gay or lesbian organization as a hate crime
Filling out the form:the crimes • Liquor, drug, and weapon law violations: • Police report statistics on arrests for liquor, drug, and weapons-related crimes • Student housing and student judicial affairs report statistics on disciplinary referrals for drug, liquor, and weapon law violations (except when the student was also arrested for the same act) • Statistics must reflect number of persons involved (head count), not just number of incidents
Practical guidance: • WEAPON LAW VIOLATION – The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: manufacture, sale or possession of deadly weapons. Practical guidance:Report arrests and disciplinary referrals for any violation of a law regulating weapons. • DRUG ABUSE VIOLATION – Violations of state and local laws relating to the unlawful possession of sale, use, growing, manufacturing, and making of controlled substances. Practical guidance:Report arrests and disciplinary referrals for any violation of a law regulating drugs, regardless of the type of drug. • LIQUOR LAW VIOLATION – The violation of laws or ordinances prohibiting; the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor; maintaining unlawful drinking places; furnishing liquor to a minor or public intoxication. Practical guidance:Report actual arrests and disciplinary referrals for violation of the liquor laws listed in the definitions. Do not report arrests or referrals for liquor offenses that violate University policy but do not break the law. For example, do not report a referral of a student who is of drinking age but has violated a University policy against drinking in a specific location.
UC Employee Requirement: • Requirement includes responsibility for collecting and reporting aggregate data on referrals of employee disciplinary actions related to incidents while on the job that involve “liquor law violations, drug law violations, and illegal weapons possession.” To address this requirement on employee data collection and reporting, the campus Employee Relations Manager, or locally designated person with employee relations responsibilities for staff, and the Academic Personnel Director, or locally designated person with employee relations responsibilities for academic employees
Reporting timeline: • Quarterly reporting only if you have crimes in that quarter. April 30, 2010 DUE for 1st quarter 2010 August 31, 2010 DUE for 2nd quarter 2010 November 30, 2010 DUE for 3rd quarter 2010 January 30, 2011 DUE for 4th quarter 2010 • Annual report you must send the form in even if you have nothing to report. March 1, 2011 is the absolute deadline for 2010 reporting year. (If you report all CLERY crimes each quarter do not duplicate the crime reporting on the annual report. MARK THE ANNUAL FORM: ALL CRIMES HAVE BEEN REPORTED QUARTERLY.)
Help is at hand . . . • Where to get more information UC Riverside Clery Report website: http://www.police.ucr.edu/securityreport/index.html Clery Manual website: http://www.ucop.edu/ucophome/policies/clery/ • Questions? Contact the UC Riverside Clery Act Coordinator, Judy Lane 951-827-3928 (phone); 951-683-1639 (fax) Judy.Lane@ucr.edu(e-mail)