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Introduction to Game Club Organization

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  1. Orientation to Sport Club Administration Sport Club Management Series Sport Club Council Executive Board Bob Gough, Sport Club Coordinator The University of North Carolina Wilmington

  2. Learning objectives: • 1. Indentify specific sport club forms • 2. Develop a plan for scheduling • 3. Indentify the Sport Club Executive Board members • 4. Indentify how budget points can be earned and lost

  3. Sport club members have the opportunity for growth through achievements in sport and leadership skill acquisition. Perfection is unattainable; we must endeavor to learn from mistakes. The pursuit of excellence therefore, should be our goal.

  4. Forms! Yeah Forms!!! • Weekly Reports –Tuesdays @ noon • Event Request –7 business days before • Payment/Merchandise Request • Petty Cash reimbursement form • Travel Request –14 business days before • Entry Form – must accompany Payment Request for registration • Waivers/Insurance/UNCW ID- required for each member • Travel Reimbursement Form –Wed. @ noon

  5. How do you get games? • University Websites • League/Conferences • National Governing Bodies (NGB’s) • Google Search • Coaches/Advisor • Friends at other schools

  6. How do you find the time? • 168 hours in a week • 24 hours per day • eat/sleep/clean • classes • homework • study • job • workout • practice • fun • other?

  7. YOU CAN’T DO IT ALL! • One person cannot run a successful sport club • It takes a dedicated group committed to a common goal • You must delegate responsibility • You must follow-up! • You must mentor and train those newer members in an effort to sustain your organization!

  8. The Sport Club Executive Board • President: Cynthia Rubio-Festa • Vice President: Alexa Rosenberg • Treasurer: Kevin Blackburn • Secretary: Lauren Llyod

  9. Sport Club Council Mission • Member clubs benefit through funding, networking, administrative training, and receive guidance in club operations. Individual self-worth is enhanced through experiential learning, intentional leadership opportunities, personal responsibility and acquisition of lifelong skills.SCC members model effective communication and promote individual health through active lifestyle by providing a variety of opportunities for involvement thus enhancing the campus community.

  10. Sport Club Council Purpose To review all existing University policies and procedures and express the collective viewpoint on said policies and procedures in the interests of all member sports. To act as a liaison between the members of the SCC and University Administration and its organizations. To monitor all member sports clubs and provide explanation of University policies and procedures and to assure that these guidelines are followed. To act as a conduct board governing all indiscretions and violation of policies and procedures and incur penalties including monetary penalties and membership penalties up to and including loss of funding and expulsion of member clubs or their participants.  To encourage and support the establishment of new sports clubs in an attempt to provide interested students, faculty and staff with the opportunities to participate in an organized sports activity program. To provide a venue through which the member clubs can market and promote their organization including assistance in fund raising by offering ideas or suggestions. To govern the allocation of funds allotted sports clubs by the administration of the SGA.

  11. The SCC Constitution Article XI Amendments/Bylaws 1. All sports clubs on campus are required to attend at least two meetings of the SCC. The meetings required are the annual meeting for the election of officers and the second on a date to be designated by the SCC. 2. Any sports club requesting services or assistance from the SCC are required to attend at least 75% of the SCC meetings. Failure to comply with these regulations shall be taken into consideration when classifying members in good standing or for allocating services or funds for that club dependent upon good standing status.

  12. The SCC Constitution Article XI cont. 3. Any member club attending less than 75% of the SCC meetings per semester, will be considered “not in good standing.” Clubs not in good standing may not earn budget points. 4. Any member club attending less than 50% of the Sport Club Council meetings per semester will be considered “not in good standing.” These clubs will not earn budget points and any previously allocated funds from the SCC will be unavailable for club use. 5. The Sport Club Council Executive Board may vote to remove a member-club by a majority vote. An appeal of this vote can be made to the general membership in good standing. Removal will be upheld by a two-thirds vote, one vote per club.

  13. Budget Points? • Clubs can earn (and lose) points in many ways. • Clubs earn points throughout the year • Points earned this year translate into next years budget • SCMS session on “How to Budget” next week • You’ll want this info ready: • how much did you spend last/this year? • what did you spend money on? • how much did you bring in last/this year? • what do you want/need money for next year?

  14. Plus Points Fund RaisingOfficial MembersLeague Dues/Entry Fees 1 = $500-1000 1 = 5-10 1 = $0-200 2 = $1001-1500 2 = 11-20 2 = $201-500 3 = $1501-2000 3 = 21-30 3 = $501-700 4 = $2001-3000 4 = 31-40 4 = $701-900 5 = $3001-5000 5 = 41+ 5 = $901+ 7 = $5001+ Member DuesLongevityEquipment/Operation Costs 1 = $5-30 1 = 2-3years 1 = $5-100 2 = $31-60 2 = 4-5 2 = $101-500 3 = $61-80 3 = 6-7 3 = $501-1000 4 = $81-100 4 = 8-9 4 = $1001-1500 5 = $101+ 5 = 10+ 5 = $1501+

  15. TravelHome EventNational Participation 1 = in-state 1 = home event 1 = local/state tourney 3 = boarder state 3 = regional or 5 = beyond league tourney 5 = national tourney SCC Meeting AttendanceCommunity Involvement 1 = meeting attended TBD based on Chancellors Challenge IOC Meeting AttendanceFaculty/Staff Advisor 1 = 90% of meeting attended 1 = Registered Advisor Plus Points

  16. Plus Points Effective Communication Points will be distributed at the discretion of the Coordinator based on the following: A. Adherence to guidelines and policy B. Club officers maintaining direct communication with Coordinator C. Completion of Weekly Reports Goal Setting and Attainment Club officers will complete a goal setting exercise. During the budget process, each club will evaluate those goals. Club officers and the Coordinator will allocate points ranging from 1-10. Sport Club Management Series completion 5 points for each club member that successfully completes the program (10 out of 12 sessions).

  17. Minus Points Missing Deadlines: The Sport Club program works efficiently when administrative paperwork is completed and submitted on time. ½ point will be deducted for every deadline missed. Fiscal Handling: All money received from dues, donations or fund raising is to be submitted to the Department of Campus Recreation the next business day in order to be deposited. ½ point will be deducted each day money is late.

  18. Minus Points Attendance to Mandatory Meetings:1 Point will be deducted each time a club does not have a representative at SCC monthly meeting. Not Following Proper Procedures:Points will be deducted if a club fails to follow proper procedures (Merchandise request, travel request, etc.)

  19. Minus Points Negative Image:If the Coordinator is informed of poor behavior and of negative images of UNCW Sport Club participants points will be deducted based on the severity of the incident.

  20. Minus Points Incidents:The Coordinator will make decisions on the level of the incident (major or minor). If there is a question as to the level of the incident the SCC Executive Board will be consulted. Minor Infraction – 1 pt deduction Repeat of Infraction – 5 pt deduction (for each occurrence) Major Infraction – 10 pt deduction

  21. Learning objectives: • 1. Indentify specific sport club forms • 2. Develop a plan for scheduling • 3. Indentify the Sport Club Executive Board members • 4. Indentify how budget points can be earned and lost

  22. Bob Gough • goughr@uncw.edu • 910-962-7758 • Office hours • Monday-Friday 10am~6pm • Weekends as needed