DARSWeb 3.5 Counselor: How to Perform an "Index Year" Special case - PowerPoint PPT Presentation

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DARSWeb 3.5 Counselor: How to Perform an "Index Year" Special case PowerPoint Presentation
DARSWeb 3.5 Counselor: How to Perform an "Index Year" Special case

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DARSWeb 3.5 Counselor: How to Perform an "Index Year" Special case

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  1. DARSWeb 3.5 Advisor: How to Perform a “Catalog Year” Exception

  2. DEFINITION – CATALOG YEAR • This exception is used to change a student’s catalog year. NOTE: This exception is temporary; it will be deleted as soon as the student’s record is refreshed. To make the change permanent, you must update MARX. • Catalog Year is the quarter/year in which the student began following the curriculum under which they will be certified to graduate. Depending on the college, it may be defined as the term/year the student began their studies at OSU, or when they entered their college, or when they entered their major.

  3. EXAMPLE • The student’s current catalog year is Autumn 2002. • The curriculum is changing effective Autumn 2003, and the academic advisor wishes to show the student how the courses will fit into the new curriculum.

  4. BEFORE THE EXCEPTION Catalog Year is displayed in the format YYYYQ, where Q=quarter: 1=Winter, 2=Spring, 3=Summer, 4=Autumn

  5. HOW TO CHANGE CATALOG YEAR • Step 1. Select “Add Exception” from the Exceptions menu, THEN SELECT “Catalog Year” from the list. • Step 2. Select a year and term; click SaveAdd.

  6. Step 1a. Select “Add Exception” from the Exceptions menu.

  7. Step 1b.Select “Catalog Year”.

  8. Step 2.Input both a year and quarter; then SaveAdd. Note: format YYYYQ, where Q=quarter: 1=Winter, 2=Spring, 3=Summer, 4=Autumn.

  9. Step 4.AFTER THE EXCEPTION Note: A requirement with a catalog year of Autumn 2003 is brought into the degree audit.

  10. SPECIAL NOTES PLEASE NOTE: If the change in catalog year is a permanent one, then the change should be made on the RSAP screen: