Duke@Work Overview February 2008
Benefits • Single information portal. • Provides employees access to their personal information. • Allows for real-time interface with SAP, speeds up transactions and minimizes the potential for errors. • Supports resource sustainability.
Part of the HR website that provides access to Duke@Work. Recommended way to enter the site for a user’s first visit, because it provides links to Frequently Asked Questions, Log-In Help, a Step By Step Guide, and Training Sessions.
MyInfo is the tab to select in Duke@Work to access personal information. On this page, the user finds links to all the services within the site. Users can navigate by selecting any of the links on the page or by selecting different choices under the MyInfo tool bar.
MyProfile allows users to change addresses, view your employee profile, and make changes related to Online@Duke.
When Updating home address, users are taken through a four step process. At Step 2, “Edit:”, employees can change their home address and phone number and choose the date they want to make the change effective. After making the change, review and save the change (Step 3). If a user exits prior to making the change, information will not be saved. Users will receive an email confirming the change.
MyBenefits allows users to view benefits information and provides a variety of links to other benefit provider sites. On the right side of the page, a dynamic message center will be used to communicate pertinent information.
Benefits participation overview allows users to see the details of all benefits that are pretax and tax deferred deductions. Using the black radio button, users can select a particular benefit and select “Show Participation Details” to review detailed information about the selected deduction.
MyPay gives users the ability to view their pay statement, select to discontinue receiving paper statements, change tax withholdings, to create or change direct deposit information, and to easily access the take home pay calculator.
Selecting the pay statement option, allows users to view their pay statement in the format they are accustomed to seeing. Additionally, users have access to pay statements dating to 2002 and can print any statement. Please note that Adobe Reader must be installed to view the pay statement.
Changing tax withholdings uses the same four step process used in changing home addresses. Once a change is made, users will see a message that provides the effective date of the change. Users can make numerous changes in withholdings throughout the year, but only one change per pay period. Users will receive confirmation of the change and will receive the date the date the change will be effective.
Updating direct deposit account information again uses the four step methodology. When completing a change, please double check the accuracy of your account information. Users will receive confirmation of the change and will receive the date the date the change will be effective.
MyCareer links to the HR Careers Web Site where employees can search for career advancement opportunities. Additionally there are links to other professional development opportunities.
Dates to Remember • February 18 – Go live for all of Duke. Users will need NetId and password. • February 22 – Monthly employees receive an email notification at 2:00 pm that their pay statement is available for viewing. Funds available on February 25. • February 28 – Biweekly employees receive an email notification at 2:00 pm that their pay statement is available for viewing. Funds available on February 29. • Employee overview sessions are available throughout the week of February 18. Go to www.hr.duke.edu/selfservice and the Training Link to Register.
Contact Information • Technical Issues • OIT at 684-2200 • DHTS • Payroll Policy Issues • 684-2642 or firstname.lastname@example.org • HR Policy Issues • 684-5600 or email@example.com