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Air Instruction and Preparing Order

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  1. Air Education and Training Command Awards and Decorations SMSgt Barb Dungan 12FTW/CAA 4 Sep 02 I n t e g r i t y - S e r v i c e - E x c e l l e n c e

  2. OVERVIEW • Purpose • Types of Programs • Formal Awards/Decorations • Award / Decorations Writing • Supervisor Roles • References

  3. PURPOSE • Heighten awareness within the junior NCO ranks that recognizing people for what they do produces positive effects in mission accomplishment • Help develop an ability to produce a good write-up that anyone can easily understand • Foster Morale • Provide Incentives • Recognize • Service • Achievement • Meritorious Service • Heroism

  4. TYPES OF PROGRAMS • Award: A formal recognition the AF gives to a specific • group or person meeting predetermined criteria • Decoration: A formal recognition for personal / unit • excellence that requires individual nomination and AF or • DoD approval • Formal • Local recognition • Unit • Local organizations • Informal • Day-to-day-”Atta-boys” • Letters of Appreciation

  5. TYPES OF PROGRAMS • Personal • Service • Armed Forces Expeditionary Medal • National Defense Service Medal • Special Trophies/Awards • 12 Outstanding Airmen of the Year Award • Lance P. Sijan Award • Achievement • Air Force Longevity Service Award • Air Force Good Conduct Medal • Decorations

  6. UNIT AWARDS • Unit Awards • Air Force Outstanding Unit Award • Air Force Organizational Excellence Award • Joint Meritorious Unit Award • Quarterly/Annual awards -- very important •• Whole person concept •• Reserve for the “best”,most deserving •• Builds a record of “sustained, recognized, excellence” -- sets people apart from peers

  7. FORMAL AWARDS/DECORATIONS • Level of Award • Processing Procedures • Unit • Base/Wing • Command • Presentation of Awards/Decorations

  8. Award Decoration Writing

  9. Award Writing: Getting Started • When? •• Day after close-out of previous award/decoration submission • If you start when you get the message or notification, you’re already a year behind!

  10. Award/Decoration Writing : Collecting Information • What? •• Define the job -- discuss with workcenter •• Collect the facts -- doings & results •• Log, folder, organizer, etc •• Activity Reports •• Samples of efforts •• Accolades •• Results are key

  11. Award/Decoration Writing: Collecting Information • Review bullets from past EPRs • What to look for •• How troops performed duringPME, other schools •• How/what troops did during exercise/contingency TDYs •• Ask customers how they rate the work center’s performance for the year

  12. Award/Decoration Writing: Organization • Gather facts • Two column lay out •• What on left •• Results on right • Assign priority • Hints •• Just the facts-- No “flowers”-- Don’t embellish

  13. Award/Decoration Writing: Organization • Determine the theme of the AF Form 1206 • Bottom up, back-to-front • Categories have changed

  14. Helpful Hints • Include only “hard hitting” facts • Ensure a common understanding • Avoid filler • Be consistent in using punctuation • Be aware of space management • Be alive!, sell work center’s /individual’s performance

  15. Supervisor’s Roles • Use the Programs! • Know the policies and procedures • Unit • Base/Wing • Command

  16. References • AFP 36-2241, Volume 1, Promotion Fitness Examination • AFI 36-2803, The Air Force Awards and Decorations • AFPD 36-28, Awards and Decorations Programs Program • AFI-38-2805, Special Trophies and Awards • HQ AETC Civilian/Military Awards/Decorations Preparation Guide 1999/12 MSS Guide Sep 2000

  17. Summary • Writing good awards/decorations is critical!!! •• It’s a real heartfelt, “people issue” • Use Integrity -- not all are the best, so don’t say that all are • Write with enthusiasm! -- use action verbs • Leadership and potential are key • Awards make for “discriminators” in records •• Reserve awards for the truly deserving

  18. Summary • Recognition Programs • Types of Programs • Formal Awards/Decorations • Award / Decoration Writing • Supervisor Roles • References

  19. Questions?