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Conveying Your Presentation

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  1. Delivering YourPresentation HCOM-100 Instructor Name

  2. Delivering Your PresentationPREVIEW • Methods of Speech Delivery • Effective Verbal Delivery • Effective Nonverbal Delivery • Effective Presentation Aids • Final Tips for Rehearsing and Delivering your presentation

  3. Methods of Speech Delivery • Manuscript Speaking • Rarely done well enough to be interesting • Guidelines • Type your manuscript in short, easy-to-scan phrases • Use appropriate nonverbal messages • Do not read the speech too quickly • Vary the rhythm, inflections, and pace of your delivery • Use gestures and movement to add nonverbal interest

  4. Methods of Speech Delivery • Memorized Speaking • Guidelines • Do not deliver your memorized speech too rapidly • Avoid patterns of vocal inflection that make the presentation sound recited • Use gestures and movement to add interest and emphasis to your message

  5. Methods of Speech Delivery • Impromptu Speaking • “off the cuff” • Guidelines • Consider your audience • Be brief • Organize • Draw upon your personal experience and knowledge • Use gestures and movement that arise naturally from what you are saying • Be aware of the potential impact of your communication

  6. Methods of Speech Delivery • Extemporaneous Speaking • Method of delivery preferred by most audiences • Guidelines • Use a full-content preparation outline when you begin to rehearse your presentation • Prepare an abbreviated delivery outline and speaking notes • Do not try to memorize your message word for word • As you deliver your presentation, adapt it to your audience

  7. Methods of Speech Delivery RECAPMethods of Delivery ManuscriptReading a speech from written text Memorized Giving a speech word for word from memory without using notes Impromptu Delivering a presentation without advance preparation ExtemporaneousSpeaking from a written or memorized outline without having memorized the exact wording of the presentation

  8. Effective Verbal Delivery • Using words well • Crafting memorable word structure

  9. Using Words Well • Specific, Concrete Words • Refers to an object or action in the most specific way possible • Unbiased Words • Do not offend any sexual, racial, cultural, or religious group • Vivid Words • Add color and interest to your language • Simple Words • Immediately understandable • Correct Words • Grammatical and usage errors communicate a lack of preparation

  10. Crafting MemorableWord Structures • Figurative Language • Metaphors (implied comparisons) • Similes (over comparisons) • Personification (attribution of human qualities to non-human things or ideas)

  11. Crafting MemorableWord Structures • Drama • Omission (strip a phrase or sentence of nonessential words that the audience expects) • Inversion (invert the usual subject-verb-object sentence pattern) • Suspension (saving a key word or phrase for the end of a sentence)

  12. Crafting MemorableWord Structures • Cadence • Parallelism (two or more clauses have the same grammatical pattern) • Antithesis (the two structures contrast) • Repetition (repeat key word or phrase) • Alliteration (repetition of an initial consonant sound several times in a phrase, clause, or sentence)

  13. Effective Nonverbal Delivery • Eye contact • Physical delivery • Gestures • Movement • Posture • Facial expression

  14. Effective Nonverbal Delivery • Vocal Delivery • Volume • Pitch • Rate • Articulation • Appearance

  15. Effective Nonverbal Delivery RECAPCharacteristics of Nonverbal Delivery Gestures should be relaxed, definite, varied, and appropriate. Movement should be purposeful Posture should feel natural and be appropriate to your topic, audience, and occasion Eye Contact should be established before you say anything and sustained throughout your presentation Facial Expression should be alert, friendly, and appropriate Volume should be loud enough to be heard and varied Pitch should be varied to sustain audience interest Rate should be neither too fast or too slow Articulation should be clear and distinct Appearance should conform to what the audience expects

  16. Effective Presentation Aids • The term presentation aid refers to any object that your audience can look at to help them understand your ideas. • Advantages • Gain and maintain audience attention • Communicate your organization of ideas • Illustrate sequences of events or procedures • Help your audience understand and remember your message

  17. Types of Presentation Aids • Objects • Models • People • Drawings • Photographs • Maps • Graphs • Bar • Pie • line

  18. Types of Presentation Aids • Charts • Video Tapes • CD-ROMS and DVDs • Audio Tapes and Audio CDs

  19. Computer-GeneratedPresentation Aids • Create and present professional-looking visual aids inexpensively and easily • PowerPoint • Adapt to audiences that expect sophisticated technical support

  20. Guidelines for Preparing Presentation Aids • Select the right presentation aids. • Adapt to your audience • Be aware of your specific purpose • Consider your own skill and experience • Take into account the room in which you will speak • Make your presentation aids easy to see • Keep your presentation aids simple • Polish your presentation aids

  21. Guidelines for Using Presentation Aids • Rehearse with your presentation aids • Maintain eye contact with your audience, not your presentation aids • Explain your presentation aids • Time your presentation aids to coincide with your discussion of them • Do not pass objects, or other small items among your audience • Use handouts effectively • Use small children and animals with caution • Use technology thoughtfully

  22. Final Tips for DeliveringYour Presentation • Finish your full-content outline several days before you must deliver the presentation • Practice, Practice, Practice • Practice good delivery skills while rehearsing • If possible, practice your presentation for someone else • Tape record or videotape your presentation

  23. Final Tips for DeliveringYour Presentation (Cont.) • Re-create the speaking situation in your final rehearsals • Get plenty of rest the night before you speak • Arrive early • Review and apply the suggestions in Chapter 11 for becoming a more confident speaker. • After you have delivered your presentation, seek feedback from members of your audience.

  24. What questions do you have? • Homework: • Reading? • Turn in assignments?