Basic Registration Procedures for Surgical Concepts and Scheduling Background
As a Medical Administrative Assistant (MAA), you may find yourself working for a surgeon or in a hospital scheduling department. This package covers the essential tasks and responsibilities that come with
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About Basic Registration Procedures for Surgical Concepts and Scheduling Background
PowerPoint presentation about 'Basic Registration Procedures for Surgical Concepts and Scheduling Background'. This presentation describes the topic on As a Medical Administrative Assistant (MAA), you may find yourself working for a surgeon or in a hospital scheduling department. This package covers the essential tasks and responsibilities that come with. The key topics included in this slideshow are . Download this presentation absolutely free.
Slide1BASIC REGISTRATIONPROCEDURES Surgical concepts and slating
Slide2Background As an MAA you may find yourself working for a surgeon or in a hospital slating department. It will be your responsibility to ensure that procedures are scheduled accurately and documents are prepared in the correct format within specified time limits. This package reviews surgical terminology and guides you on various methods used to schedule surgeries.
Slide3Surgical specialities & terminology The next few sections will provide you with the terminology and concepts around surgery This will make your job easier Chapters 12 & 13 of your transcription text gives information and examples of various surgical reports and formats. Terminology related to surgery is highly specialized and is related to anesthesia, surgical positions, instruments , incisions, suture material and techniques.
Slide4Surgical specialities General- various organs and system; often intestinal, GB, or gastric surgery Gynecology- eternal or internal female reproductive system Neurology- nervous system Ophthalmology- eyes and associated structures such as tear ducts, muscles and glands Orthopedics- musculoskeletal system Otorhinolaryngology- ear, nose and throat Plastic- repair and reconstruction of various body parts Thoracic- thorax, and diseases of the bronchi, lungs and mediastinum Urology- male and female urinary tract and male reproductive system
Slide5Review To review: surgical report : assist in future patient care, secure payment and provide legal documentation to support surgeon’s actions.
Slide6The surgical report; see chapter 13 toreview the components of the following Preoperative diagnosis Postoperative diagnosis; often the same as the preoperative Name of procedure(s)- what they did Indications- why they did the surgery Description of findings techniques: includes information on types of anesthesia, surgical positions, types of incisions, description of the actual procedure ( what was done, how it was done, what they found, condition of organs and structures, how they closed the surgical site, if the sponge count was correct, and how the patient tolerated the surgery).
Slide7Surgical positions(1) Recumbent (Lying or reclining), (2) Dorsal (pertaining to the back), (3) Modified Fowler's, (Fowler's position- that in which the head of the patient's bed is raised to 18-20 inches above the level. (4) Genupectoral position- the patient resting on his knees and chest, arms crossed above his head. (5) Left lateral, (6) Lithotomy position-the patient on his back, legs flexed on his thighs, thighs flexed on his abdomen and abducted. (7) Prone- face downwards. (8) Sim's position- patient on left side and chest, right knee and thigh drawn up, left arm along the back. (9) Trendelenburg's postion- patient on back, on a plane inclined 45 degrees, legs and feet hanging down over end of the table.
Slide8The signature block
Slide9Incisions- the cutting; notice how thenames describe their location
Slide10Anesthesia There are various forms of anesthesia. The type of anesthesia you will receive will depend on the type of surgery and your medical condition. Usually, an anesthesiologist will administer a sedative in addition to the anesthetic. The different types of anesthesia include the following:
Slide11Anesthesia Local anesthesia. Local anesthesia is an anesthetic agent given to temporarily stop the sense of pain in a particular area of the body. A patient remains conscious during a local anesthetic. Method of induction : For minor surgery, a local anesthetic can be administered via injection to the site. However, when a large area needs to be numbed, or if a local anesthetic injection will not penetrate deep enough, doctors may use regional anesthetics.
Slide12Anesthesia Regional anesthesia . Regional anesthesia is used to numb only the portion of the body that will receive the surgical procedure. Method of Induction : Usually an injection of local anesthetic is given in the area of nerves that provide feeling to that part of the body. There are several forms of regional anesthetics, two of which are described in the following slides
Slide13Anesthesia continued Spinal anesthetic. A spinal anesthetic is used for lower abdominal, pelvic, rectal, or lower extremity surgery. This type of anesthetic involves injecting a single dose of the anesthetic medication into the subarachnoid space, which surrounds the spinal cord. The injection is made into the lower back, below the end of the spinal cord, and causes numbness in the lower body. In some situations, such as a prolonged procedure, continuous spinal anesthesia may be used. A thin catheter (hollow tube) is left in place in the subarachnoid space for additional injections of the anesthetic agent, which ensures numbness during the length of the procedure.
Slide14Anesthesia Epidural anesthetic. The epidural anesthetic is similar to a spinal anesthetic and is commonly used for surgery of the lower limbs and during labor and childbirth. Method of induction: This type of anesthesia involves continually infusing an anesthetic medication through a thin catheter (hollow tube). The catheter is placed into the space that surrounds the spinal cord in the lower back (just outside the subarachnoid space), causing numbness in the lower body.
Slide15Anesthesia Epidural anesthetic. The epidural anesthetic is similar to a spinal anesthetic and is commonly used for surgery of the lower limbs and during labor and childbirth. Method of induction: This type of anesthesia involves continually infusing an anesthetic medication through a thin catheter (hollow tube). The catheter is placed into the space that surrounds the spinal cord in the lower back (just outside the subarachnoid space), causing numbness in the lower body.
Slide16Surgical instruments A wide variety of instruments are available for surgery, including saws, drills, hammers, clamps, tubes ( available in any hardware store- just kidding). Surgeons also use needles, knives, suture material, and lasers. Some examples of surgical instruments are:
Slide17Instruments Aspirator-suctions fluids or gas Catheter- tubular instrument inserted into body cavity Clamp-used for griping, supporting or compressing an organ or vessel Curette-spoon-shaped instrument for scraping & removing tissue Dilator- enlarges an opening
Slide18Instruments Forceps- instrument with two blades and a handle for pulling or compressing Hemostat- stops the flow of blood Retractor- pulls back the edge of a wound Scalpel- a knife Tenaculum-a hook like instrument for seizing & holding Laser- an instrument that uses a beam of light instead of a scalpel
Slide19Sutures When asking for a suture generally three pieces of information are included; suture size, suture type and suture needle. For example- "Give me a 4-0 Vicryl on a PS-2“ 4-0 (pronounced 4-oh) refers to the size of the suture fiber. Vicryl is the type of suture. And finally a PS-2 is the type of needle the suture is attached to.
Slide20Suture size 10-0 Typically used in the most delicate surgeries. Common in both Ophthalmic (eye) 9-0 surgery and for repairing small damaged nerves often due to lacerations in the hand 8-0 . 7-0 Used for repairing small vessels and arteries or for delicate facial plastic surgery. 6-0 Common for use in vascular graft sewing such a carotid endarterectomy. 5-0 Used for larger vessel repair such as an Abdominal Aortic Aneurysm or skin closure 4-0
Slide21Suture size 3-0 Skin closure when there is a lot of tension on the tissue, closure of muscle layers 2-0 or repair of bowel in general surgery. 0 For closing of the fascia layer in abdominal surgery, the joint capsule in knee and 1 hip surgery or deep layers in back surgery. 2 For repair of tendons or other high tension structures in large orthopedic surgeries 5 .
Slide22Suture types Vicryl Rapide – 2 weeks Undyed Monocryl – 3 weeks Dyed Monocryl – 4 weeks Coated Vicryl – 4 ½ weeks PDS – 9 weeks Panacryl – 70 weeks Nylon (Ethilon), Gortex, Silk, Fiberwire, Ethibond, Prolene and Steel are all example of non absorbable suture. When used on the skin, these sutures will be removed however when used in the body they will be retained inside the tissue. Absorbable Non-absorbable
Slide23Basic simple suture techniqueInterrupted: tie off each one Continuous ; like basting
Slide24Surgical slating Depending on the facility, surgical slating may be performed by a Unit Clerk, Slating Clerk, and Admission, Clerk or nurse. This may be your job Simply put it is the same idea as scheduling using defined parameters In order to be effective the clerk must be well train, knowledgeable in medical terminology, and possess good management skills & common sense
Slide25You will need to know the number of O.R. theatres equipment available for certain procedures the doctor’s O.R. privileges type and length of procedures available slate time the doctor’s clinical and vocational schedule special needs of the patient any additional needed equipment
Slide26Types of slating There are two major types of O.R. slating systems: block and non-block. The block appears to be the most popular. In this system “blocks” of time in a day are assigned to specific surgical specialties. For example urological procedures may be given the time frame of Monday and Tuesday mornings only from 0700-1230. The urologist would then schedule his or her clinic hours around this slating schedule.
Slide27Non-block Non- block slating is a first -come, first- served method of scheduling. There are no definitions to specific blocks of O.R. time. A master slate for the non-block system would simply show the column and row titles (theatre number and weekday). If a doctor had O.R. privileges at a hospital using this type of scheduling they would likely arrange the O.R. time around their clinic schedule.
Slide28The slate Is a form that goes to each unit The unit clerk checks for the name of any of their patients who are going for surgery Information on the form varies but usually includes- start & end time, procedure, surgeon name , admission diagnosis, patient name, patient location Other information is at the facility’s discretion
Slide29Scramble time Scramble time or emergency time is open to any surgical specialty on a first-come first-served basis. It is similar to non-block. A hospital using the block system may in fact have some blocks specified as scramble time. Many facilities have a policy that if a specialty block is not booked within a certain time frame the block will revert to scramble. A hospital that uses non-block will usually try to fill available O.R. time with patients from the waiting list. Although time consuming it is cost-effective.
Slide30Scramble time Remember most patients in Canada do not pay up front for procedures, but payment must be made. It is beneficial for the hospital to always be using the available facilities. Please bear in mind that scramble time would not be used for major surgeries, unless they were indicated as emergencies and appropriate time blocks were booked. Often an emergency procedure will "bump" an elective one out of its block.
Slide31To schedule patients from the wait list the clerkwould: determine the amount of available time determine the gender of available beds on the Post-op unit select the appropriate patient contact doctors, patients to determine availability If patient or doctor were unavailable, the clerk would repeat the process until the time block is filled.
Slide32Practice Review the sample schedules Review the patients Review the slate schedule Decide where you would schedule the patients
Slide33time slot- start time and end time patient name patient location- room and bed surgeon name procedure slated admissions diagnosis
Slide34ASSESSMENT you will be asked questions from the material on this PowerPoint & from chapter 13 in the transcription text You will be given 1) a list of patients 2) a surgery template 3) slating forms You will have to use the template to slate the patients. You will not use any other resources Any missing information, miss-scheduled patients will result in a mark of F