Syphilis Rapid Testing Workshop for HCW

Syphilis Rapid Testing Workshop for HCW

This workshop aims to provide an overview of syphilis, its epidemiology, stages of infection, signs of infection, transmission, and risk during pregnancy, and how to clinically identify it. The training will equip HCWs with the knowledge to diagnose and treat syphilis effectively.

About Syphilis Rapid Testing Workshop for HCW

PowerPoint presentation about 'Syphilis Rapid Testing Workshop for HCW'. This presentation describes the topic on This workshop aims to provide an overview of syphilis, its epidemiology, stages of infection, signs of infection, transmission, and risk during pregnancy, and how to clinically identify it. The training will equip HCWs with the knowledge to diagnose and treat syphilis effectively.. The key topics included in this slideshow are Syphilis, Rapid Testing, HCW, Epidemiology, Infection,. Download this presentation absolutely free.

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1. Overview of Syphilis Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

2. Learning Objectives By the end of this module, participants should: 1. Understand of the global epidemiology of syphilis and congenital syphilis 2. Describe the stages of syphilis infection 3. Clinically identify the signs of infection 4. Understand syphilis transmission and the risk during pregnancy

3. Overview of Syphilis Syphilis is a sexually transmitted infection Caused by a bacteria, Treponema pallidum Initial infection causes a genital ulceration Raised painless lesion Genital ulcer disease can be caused by other organisms as well Herpes simplex, Haemophilis ducreyi (chancroid)

4. Epidemiology Syphilis is a major public health problem An estimated 12 million new cases of syphilis occur worldwide each year The majority of infections occur in the developing world including Latin-America, sub-Saharan Africa and Southeast Asia Untreated syphilis in pregnancy is associated with spontaneous abortion, stillbirth, perinatal death, premature delivery, low birth weight, or congenital syphilis

5. WHO estimates 12 million new cases of syphilis occur worldwide each year 140,000 240,000 4 M 10,000 370,000 4 M 3 M 100,000 100,000

6. Syphilis Prevalence In [Sub-Saharan Africa/ Latin America/ South- East Asia], the prevalence of syphilis infection ranges from [lowest estimate]-[highest estimate]% In [Enter name of country], the prevalence of syphilis is [enter national prevalence]%

7. Modes of Transmission Syphilis is transmitted through Contact with the genital ulcer Mother to child (vertical transmission) during pregnancy Blood transfusion

8. Clinical Presentation Syphilis presents in multiple stages Primary, secondary, early latent, late latent and tertiary Primary syphilis presents as a painless ulcer Mainly on external genitals, vagina, anus, or rectum In women, the ulcer may be deep in the vagina and go unnoticed Can also be on fingers, lips, or mouth

9. Primary Syphilis Primary syphilis occurs 3 weeks after infection (9- 90 days) Primary syphilis is characterized by a painless, indurated ulcer (or chancre) After 1-5 weeks, the ulcer spontaneously resolves without treatment This stage is highly infectious

10. Secondary syphilis The bacteria have spread to all organs and body fluids Symptoms develop 1-5 weeks after the ulcer Characterized by a generalized rash Symptoms spontaneously resolve after 2-6 weeks This stage is also highly infectious

11. Early Latent Syphilis Asymptomatic Occurs <1 after infection Less infectious than primary and secondary syphilis Vertical transmission can still occur

12. Late latent syphilis Occurs 2 years after initial infection and may last the patients lifetime Asymptomatic Lower risk of transmission during this stage than earlier stages of infection

13. Tertiary Syphilis Occurs anytime after secondary syphilis and may not occur at all Result of widespread infection during secondary syphilis Symptoms include gumma (lesions) of the skin, muscles, eyes, bones Also includes cardiovascular syphilis and neurosyphilis

14. Congenital Syphilis Causes stillbith, miscarriage, and preterm labour Babies born to syphilis positive mothers may have low-birthweight, abnormal liver or spleen development, anemia, jaundice, lesions on the palms and soles, or neurological problems Only half of newborns infected with syphilis can be clinically identified at birth

15. Infectivity of Syphilis 1 > 2 > Early Latent > Late Latent & 3 Primary Ulcer Rash on palms & soles Asymptomatic, <2 years Asymptomatic, >2 years Gumma, Neurosyphilis, Cardiovascular syphilis

17. Conclusions Syphilis is a major health concern and causes stillbirth, low-birthweight babies and congenital syphilis Syphilis is transmitted through contact with a genital ulcer, through sexual intercourse, vertically from mother to baby during pregnancy or through blood transfusions Syphilis has multiple stages

18. Questions for Participants Have you ever seen a case of syphilis? Was it primary, secondary or tertiary syphilis? Have you ever seen a baby with congenital syphilis?

19. References WHO. The elimination of congenital syphilis: Rationale and strategy for action. 2007. health/publications/congenital_syphilis/strategy_congenitalsy philis.pdf. Accessed January 24 , 2008 Aiken CG. The causes of perinatal mortality in Bulawayo, Zimbabwe. Central African Journal of Medicine 1992; 38: 263- 281

20. Syphilis Testing Technologies Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

21. Learning Objectives By the end of this module, participants should be able to: 1. Describe the difference between a test that detects bacteria and a test that detects antibodies. 2. Understand the definitions of antigen and antibody. 3. Describe the main characteristics of treponemal and non-treponemal tests. 4. Describe the characteristics and benefits of rapid diagnostic tests.

22. Syphilis diagnostics Diagnosis of syphilis infection is based on detection of: 1. Treponema pallidum bacteria 1. Antibodies

23. Detection of Bacteria The following diagnostic tests diagnose syphilis infection based on the detection of the Treponema pallidum bacteria: Microscopy Dark field Fluorescent

24. The Immune Response Antigen (Ag) Is a substance recognized by the body or immune system as foreign It may be the whole organism or part of it (protein, lipids, ect.) An antibody is produced by the immune system in response to the detection of an antigen Antibody (Ab) A protein produced in response to an Ag The antibody will attack the Ag as part of the immune response

25. Syphilis Antibody Response Two types of antibodies are produced during a syphilis infection 1. Treponemal Antibodies 1. These are produced against an Ag specific to syphilis 2. Non-treponemal Antibodies 1. These are produced against a non-specific Ag, reagin/ cardiolipin 2. Reagin/ Cardiolipin is also produced when tissue is damaged during infection (Tb, malaria), auto- immune conditions (rheumatoid arthritis) or pregnancy

26. Syphilis Antibody Response Clinical stages of syphilis primary lesion secondary lesion primary secondary latent tertiary *IgM ELISA or FTA-ABS 19S or immunoblot 100 % 80% 60% 40% 20% FTA-Abs IgM* treated TPHA untreated VDRL /RPR 2 4 6 8 10 12 Time (weeks) 2 10 time (years)

27. Detection of the Antibody Serological tests for syphilis diagnosis detect either the treponemal or non-treponemal Ab Treponemal tests detect the antibody specific to syphilis Non-treponemal tests detect the reagin/ cardiolipin antibody that is produced during syphilis infection but is not specific to syphilis

28. Types of Treponemal Tests 1. Agglutination Assays (TPPA, TPHA) 2. Fluorescent Assays 3. Treponema pallidum Immobilisation (TPI) test 4. ELISA Assays 5. Western Blot 6. Chromatographic tests (POC)

29. Treponemal Tests Detect antibodies specific to T. pallidum antigens They become positive early in infection Can be used to: Confirm a clinical diagnosis, OR Confirm positive result for non-treponemal test Remain positive for many years, even after successful treatment Detect life-time syphilis exposure

31. Treponemal Tests Most are limited to research laboratories POC tests are the exception Samples have to be transported to established labs Results are not available for several days or weeks Individuals may not return for results Resources are wasted Positive may not be treated leading to adverse pregnancy outcomes or onward transmission

32. How to Perform TPPA/ TPHA Add sample diluent to wells 1-4 Add serum sample to well number 1 Mix and transfer to well number 2 Repeat this process to well number 4 Mix and discard same volume transferred from well 3 Add unsensitized RBCs/ Gelatin particles to well number 3 Add sensitized particles/ RBs to well 4 Read results in a light box after incubation

34. Fluorescent Treponemal Antibody Test

35. Simple Treponemal Tests Rapid Syphilis Tests (RST): Are simple to perform Can be used at primary health centres, at the point of care Give results in less than 30 minutes Use whole blood, collected from a finger prick Enable treatment to be give the same day as testing

36. Simple Treponemal Tests Like all treponemal tests, RSTs: Detect antibodies specific to T. pallidum Can be used early to detect infection Remain positive even after successful treatment

37. Simple Treponemal Tests Important for control programmes Use whole blood, serum or plasma Can be integrated into other programmes (VCT, PMTCT, STD, ANC) Have high sensitivity (85-98%) This is a measure of the ability of a test to detect infection Have high specificity (93-98%) This is a measure of the ability of a test to exclude infection

38. Format of RST Strips Cassettes (ex. SD Bioline)

39. Performing RST Follow the manufacturers instructions or a national SOP SOP or Standard Operating Procedure provides detailed instructions on how to perform the test NOTE: Written SOPs should always be available at each testing site, and must always be followed when performing testing

40. RST Procedure Prepare the testing area and put on gloves and gown/ apron Remove the test cassette from the foil pouch Place it on a flat surface and label it with the client/ patient number Add patient specimen (serum/ whole blood/ plasma) to sample well S Add diluent buffer to sample well S Read the results after the specified time Enter results on record form/ register Dispose of all materials in biohazard waste/ sharps container

41. Advantages of Rapid Tests Do not require equipment Simple and rapid Use whole blood, serum or plasma Require minimal technical skills Can be performed at the Point of Care (POC) Increase access to testing Increase coverage of testing and treatment Results are easy to interpret

42. RPR vs. Rapid Tests RPR (non-treponemal test) Rapid Syphilis Test (treponemal test) Can be used to distinguish active from past treated infection Cannot distinguish active infection from past treated infection Test of cure Measures lifetime exposure to syphilis Serum/ plasma Whole blood/ serum/ plasma Needs laboratory facility & trained personnel Can be done in primary health care settings Test only takes 8 minutes but patients often need to return for results and treatment Results in less than 30 minutes and treatment can be given at the same visit Interpretation of results requires a high degree of training and experience Results are simple to interpret Reagent needs refrigeration Test and reagents can be transported and stored at room temperature False negative results due to prozone effect and biological false positives No prozone effect or biological false positives

43. Interpretation of RST Results Unable to distinguish between active infection and past treated infection A positive RST result indicates the client/ patient has been exposed to syphilis during their lifetime [REFER TO NATIONAL GUIDELINES FOR FURTHER GUIDANCE ON CONFIRMATORY TESTING, TESTING ALGORITHMS, AND TREATMENT STRATEGIES]

44. Syphilis: Proposed Testing Algorithms No RPR testing available : RPR testing available : positive negative treat Blood RDT + -/- Blood RDT + - negative RPR + - positive Re-test in 6 wks treat treat +

45. Non-Treponemal Tests T.pallidum infection produces non-specific antibodies (non-treponemal antibodies) These are detected by non-treponemal tests (RPR, VDRL) Non-treponemal (reagin/ cardiolipin) antibodies arise from: Lipoidal antigens that are the same on bacterial cells and host cells

46. Types of Non-treponemal Tests Flocculation Antigen-antibody complex Ag-Ab complex remains suspended (visible) Ex. RPR, VDRL, TRUST Complement Fixation Test Wasserman reaction test

47. Rapid Plasma Reagin (RPR) Relatively simple Requires equipment and skill to perform and interpret results Results are subjective Less sensitive than Treponemal tests in early syphilis infection Tend to be negative during late syphilis After successful treatment, becomes negative (Test of Cure) Prozone effect causes false negatives Other infections cause biological false positives

48. Rapid Plasma Reagin (RPR) Test Sensitivity: 85-95% Specificity: 95-98% Cost/test = $ 0.2 Needs electricity for: centrifuge shaker reagent storage Requires training Humid atmosphere

50. Non-treponemal Tests Detect non-specific antibodies formed during syphilis infection Examples: Rapid Plasma Reagin (RPR) Venereal Disease Research Laboratory (VDRL)

51. Use of Diagnostic Tools for the Prevention and Control of Syphilis RPR Rapid TPHA EIA Diagnosis + +* + + Screening + +* +/- + Tx efficacy + - - - Re-infection? + - - - Surveillance + + + + * can be used with whole blood

52. Non-treponemal Tests Detect non-specific antibodies formed during syphilis infection cardio-lipin antigen eg. Rapid Plasma Reagin (RPR) eg. Venereal Disease Research Laboratory (VDRL)

53. Questions for Participants Have you ever performed a syphilis test and if so, which one? Was it a treponemal or non-treponemal test? How user-friendly do you think it was?

54. Treatment of Syphilis Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

55. Learning Objectives By the end of this module, participants should be able to: 1. Describe the recommended and alternative treatment and dosage for an adult with syphilis infection 2. Describe how to manage an infant born to a mother who tested positive for syphilis during pregnancy 3. Describe how to manage the partner of a syphilis positive individual 4. Describe the potential reactions to the recommended and alternative treatment for syphilis 5. Describe the potential risks and adverse outcomes if treatment is not administered

56. When Do You Treat A Patient? If a pregnant woman tests positive for syphilis If a patient at the STI clinic tests positive for syphilis If a patient at the delivery ward tests positive for syphilis

57. When Do You Treat A patient

58. How To Treat Syphilis Before treating a patient, it is important to provide them with counseling Explain what a positive result means and the risk of transmission to a partner or baby Explain the treatment options available and that syphilis is a curable disease Obtain consent from the patient

59. Counseling 1. REVIEW Pre-test information 2. HELP the patient understand the meaning of the result A positive result means you are infected with syphilis Syphilis can be cured with antibiotics Syphilis infection can harm your unborn baby 3. DISCUSS any immediate concerns and ANSWER any questions Having syphilis once does not mean you will not get it again You can still be re-infected after successful treatment You should not have sex until the syphilis sores are completely healed

60. Counseling 4. ENCOURAGE safer sex practices in preventing reinfection and/or transmission Use condoms Have long-term relationships where neither of you have other partners Limit your sex partners 5. ADVISE on telling partners You should tell all your sexual partners that your are positive for syphilis and that they should go to a health clinic to be tested and treated [REFER TO NATIONAL GUIDELINES] 6. FOLLOW-UP Services You should be tested for HIV infection You should come in to be tested again in XXX weeks [REFER TO NATIONAL GUIDELINES] You should have regular STI check-ups

61. Counseling

62. Counseling

63. How To Treat Syphilis The National Guidelines recommended treatment for an adult testing positive for syphilis is: [All patients with a positive test result should be treated regardless of treatment history in a previous pregnancy] IMPORTANT: Treatment should be given on the SAME DAY as Testing




67. Infants with Congenital Syphilis Infants born with the signs and symptoms of Congenital Syphilis need to be treated according to the National Guidelines DESCRIBE THE MEDICATION, DOSAGE, DURATION OF REGIMEN, AND ADMINISTRATION (ORAL, IV, INJECTION) DESCRIBE THE ALTERNATIVE MEDICATION, DOSAGE, DURATION OF REGIMEN, AND ADMINISTRATION (ORAL, IV, INJECTION)

68. Syphilis Treatment Age Group Recommended regimen Alternative regimen Remarks Adult syphilis Adults (including pregnant women) Congenital syphilis Infants born to mothers who tested positive for syphilis Infants with signs and symptoms of congenital syphilis

69. Penicillin Allergy: Anaphylactic Shock All patients must be asked for a history of allergy to penicillin Clinical Features: sudden collapse, hypotension, excessive sweating, thin pulse Differential Diagnosis: other causes of shock, including bleeding and severe dehydration

70. Management of Anaphylactic Shock Determine and remove the cause Keep the patient warm Secure the airway Restore the BP lay the patient flat and raise his/her feet REFER TO NATIONAL GUIDELINES FOR FURTHER INFORMATION


72. Questions for Participants Have you ever had to treat anaphylactic shock? Can you describe how you identified it? How did you manage it? What was the outcome? In your experience, how do people react to hearing that they have syphilis?

73. Integration of Services Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

74. Learning Objectives At the end of this module, participants should be able to: 1. Describe the current patient flow at their clinic 2. Describe when and where rapid syphilis testing would take place 3. Provide three examples of how syphilis testing could be integrated with other services

75. Integration Rapid syphilis testing will be introduced to facilities already offering several testing services Integrating services can reduce the work load of HCW and make it easier to perform multiple tests Other rapid testing services are ideal for RST integration

76. Integration & Patient Flow Patient Flow describe how patients move throughout the facility to receive services Each Facility will have its own unique patient flow Integration of services will differ at each facility according to its patient flow

77. ANC Clinic: Patient Flow Patient flow at an ANC clinic offering HIV rapid testing services and no syphilis testing services

78. ANC Clinic: Patient Flow Patient flow at an ANC clinic offering HIV and syphilis rapid testing services without integration

79. ANC Patient Flow: Integrated Approach Patient flow at an ANC clinic offering integrated HIV rapid testing services and syphilis testing services

80. Possibilities for Service Integration HIV PMTCT HIV PICT or VCT Rapid Malaria Testing Hb Testing Other diagnostic tests requiring a finger-prick of blood draw



83. Health Care Worker Responsibilities Continue to provide clients/ patients with a high degree of care Continue to follow the SOPs for each test procedure Continue to provide clients/ patients with

84. Possible Challenges Mixing up tests (forgetting which is which during testing) Mixing up buffer reagents Incorrect entering of results in register Timing

85. Solutions Be well prepared for testing Have each SOP present on the testing bench If the test cassettes have a similar appearance, label them (ex. HIV and syph) Keep the buffer reagents next to the test kit during test Have the register near the testing bench and carefully transfer results Prepare both tests simultaneously and start the timer when the buffer reagent is added to the first test

86. Questions for Participants What services does your facility currently integrate? What opportunities are there for further integration? In your experience, has integrating services been beneficial for the health care provider? For the client/ patient? Why?

87. Safety at the Testing Site Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

88. Learning Objectives By the end of this module, participants should be able to: 1. Define safety 2. Identify potential hazards associated with rapid syphilis testing 3. Describe how to dispose of biohazardous materials 4. Describe the safety precautions which need to be observed when testing for syphilis

89. Performance Objectives By the end of this module, participants will be able to: 1. Adhere to personal health and safety practices 2. Maintain a clean and organized workspace 3. Disinfect and dispose of infectious materials 4. Take appropriate actions following accidental exposure to potentially infectious specimen 5. Follow written safety procedures and keep proper safety records

90. What Is Safety? Safety is the state of being safe and protected from danger, harm, or infection

91. Why Is Safety Important? Coming in contact with human blood or blood products is potentially hazardous Safety involves taking precautions to protect yourself and the client against infection All specimens should be treated as potentially hazardous

92. What Else Needs Protection? Other people who may come in contact with testing by-products The testing materials The environment (from hazardous material)

93. Universal Precautions Every specimen should be treated as though it is infectious

94. Apply Safety Practices Throughout the Testing Process Before Testing (Pre-analytical) Specimen collection Specimen preparation Specimen transport Testing (Analytical) Testing After Testing (Post-analytical) Disposal

95. Develop Personal Safe Work Habits Wash hands before and after testing specimens Wear a fresh pair of gloves at a lab coat or apron Dispose of contaminated sharps and waste immediately after use

96. Develop Personal Safe Work Habits Pipetting by mouth is strictly forbidden Never eat, drink or smoke at the test Do not keep food in the laboratory refrigerator Do not leak anything in the lab (ex. pen, pencil)

97. Maintain Clean & Orderly Work Space Keep work areas clean and organized Disinfectant work surfaces daily Restrict or limit access to test area when working Keep supplies locked in a safe and secure area Keep emergency eye wash units in working order and within expiry date

98. Take Precautions to Avoid Needle Stick Injury What can cause needle stick injury? Lack of concentration Inexperience Lack of concern for others Improper disposal of sharps

99. Dispose of Used Sharps in Special Containers Sharps

100. Dos and Dont of Waste Disposal DO NOT: break, bend, re-sheath or re-use lancets, syringes or needles DO NOT: shake sharps containers to create space

101. Dos and Donts: Sharps and Waste Containers 101 Whats wrong with this picture?

102. Never Place Needles or Sharps in Office Waste Containers 102

103. Sharps Containers Must Be 103 Placed near workspace Closed when not in use Sealed when full

104. Dos and Dont of Waste Disposal DO NOT EVER place needles or sharps in office waste containers DO: place sharps containers near workspace DO: close sharps containers when not in use DO: seal sharps containers when full

105. Policy for Handling Sharps The user is responsible for disposal of sharps Must dispose of sharps after each use Must place sharps in sharps containers Do not drop sharps on the floor or in the office waste bin Place sharps container near your workspace Seal and remove when container is full Dispose of all waste appropriately

106. Incineration of Waste Incineration is burning of contaminated waste to destroy and kill micro-organisms Incineration is: Effective against potential re-use Protects the environment and nearby communities Must be supervised

107. Disinfect Work Areas Use an approved disinfectant (ex. JIK) Disinfectant: Kills germs and pathogens Keeps work surface clean Prevents cross-contamination Reduces risks of infection

108. In Case of a Spill or Splash Wear clean disposable gloves Immediately and thoroughly wash any skin splashed with blood Large spills: Cover with paper towels and soak with 0.5% Jik and allow to stand for at least 5 minutes Small spill: Wipe with paper towel soaked in 0.5% Jik Discard contaminated towels in infectious waste containers

109. In Case of an Accident What types of accidents can happen? Potential Injury (needle sticks, falls) Environmental (splashes, spills) Equipment damage What should you do? Report to your supervisor immediately Assess and take action Record using form Monitor situation

110. Action Plan for Implementing Safety Practices Identify hazards Establish and implement safety policies and procedures Conduct safety specific training Must be a priority Communication is key Perform regular audits or assessments

111. Safety Documentation Full safety requirements for testing blood/ serum specimens are very detailed Any site performing testing should have a complete set of country guidelines Every staff member should read and understand the safety manual before being allowed to work Everyone is responsible for personal safety and the safety of their co-workers All procedures should be posted or visible in the workspace

112. Questions for Participants What is safety and why is it important? What is the universal precaution you must take when dealing with specimens? Is this something that you observe at your job? What safety procedures do you have in place at your clinic or laboratory? Have you ever encountered a spill? How did you manage it?

113. Preparation for Testing Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

114. Learning Objectives By the end of this module, participants should be able to: 1. List and identify all the supplies required to perform rapid syphilis testing 1. List and identify all the components of a test kit for rapid syphilis testing

115. Guidelines For The Use of RSTs Do NOT: Use kits beyond the expiry date Use damaged kits, materials or supplies Re-use tests, materials or supplies Expose kits to direct sunlight Mix lot numbers Use Reagents from one kit with those of another

116. Guidelines For The Use of RDTs Do: Use old kits first Use a test immediately once opened

117. Preparing for Testing Before performing a syphilis test, staff should review the following checklist: Do you know what test you are going to perform? Are all supplies and materials needed to perform the test arranged on your workspace? Have you read the SOP? Have you counter-checked the sample against the working list?

118. Checklist of Materials and Supplies

120. Gloves Single use disposable gloves Latex or polypropylene Without evidence of holes or tearing 120

121. Alcohol Swabs 121

122. Cotton Gauze or Cotton Balls 122 Single-use, hazardous waste disposal

123. Sterile Lancets 123 Single-use, hazardous waste disposal

124. Pipette Transfer Pipette 124 Automatic Pipette

125. Timer 125

126. Standard Operating Procedures and forms. 126

127. Labeling Pens & Writing Pens Labeling Pens (Markers) 127 Writing Pens

128. Sharps container / Disinfectant Jar 128

129. Proper Disposal of Contaminated Materials 129

130. Waste Disposal 130

131. Jik and Container or Spray Bottle 131

132. Examine Test Kits Display test kits used in-country Examine the different components found in each of the Rapid Test kits, for example Desiccant packet This is not used when performing the test. It only serves to keep the packet contents dry before use. It should be discarded when the test kit packet is opened. Buffer solution Required by some kits 132

133. Organize Your Work Area 133

134. Questions for Participants What is each of these items used for: Gloves Alcohol swabs Cotton balls or gauze Sterile lancets Pipette Timer Standard operating procedures Marking pens Sharps disposal bins Disinfectant jar Jik 134

135. Questions for Participants 135 List the components of a Rapid Syphilis Test Kit:

136. Orientation to Rapid Syphilis Testing Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

137. Learning Objectives At the end of this module, participants should be able to: 1. Describe how to perform a finger prick 2. Describe how to perform a rapid syphilis test 3. Interpret the result of a rapid syphilis test








145. Documents and Records Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

146. Learning Objectives By the end of this module, participants should be able to: 1. Tell the difference between a document and a record 2. Explain the rationale for maintaining documents and records 3. Provide examples of documents and records kept at the test site 4. Describe how to properly keep and maintain test site documents and records

147. What are Documents and Records? Documents WRITTEN policies, process descriptions, procedures, and blank forms Used to communicate information 147 Records Information captured on worksheets, forms, charts and computer databases RECORDS

148. Documents Are the Backbone of the Quality System Verbal instructions are often: Not heard Misunderstood/ Misinterpreted Quickly forgotten Ignored Policies, standards, processes, and procedures must be written down, approved, and communicated to all concerned.

149. Record-Keeping Proper record-keeping makes quality management possible Record-keeping allows a test site to: Communicate accurately and effectively Minimize error Monitor quality system Assist management in: Developing plans & policy Monitoring and evaluating programs Stock management Enhance Operational Research

150. On-site Records Records that should be kept on-site include: Specimen transfer logs Syphilis request/ client test result Lab/ Test register Accident records Personnel records Worksheets Temperature logs Equipment maintenance logs Inventory records Quality assessment: Monitoring reports Retesting reports Corrective action

151. Good Record-Keeping Understand the information to be collected Record the information every time; at the right time Record all the information Record the information in the same, standard way every time

152. Records: Permanent, Secure, Traceable Permanent: Keep books bound Number pages Use permanent ink Control (limit) storage Secure: Maintain confidentiality Limit access Protect from environmental hazards Traceable: Date and sign every record

153. Should be indexed to allow for easy retrieval of data Should be stored to minimize deterioration Logbooks Are Cumulative Records of Test Site Operations

154. Client/ Patient Records Should be completed when the client/ patient is present Writing should be legible All records should be signed and dated by the responsible HCW Should be stored in a secure location for patient confidentiality

155. Retaining Records The length of time records should be stored at a facility depends on: National policies Secure storage space at a test facility

156. Key Messages Written policies and procedures are the backbone of the quality system Complete quality assurance records make quality management possible Keeping records facilitates meeting program reporting requirements 156

157. Exercise! Which of the following are documents and which are records? Country testing algorithm Safety manual Clinical test results SOPs Manufacturer test kit inserts Summary form of findings from monitoring report

158. Exercise! Which of the following are documents and which are records? Report of corrective actions Temperature log (blank form) Daily maintenance log (completed) Stock cards and stock book (completed) EQA specimen transfer log (completed)

159. Questions for Participants What are some examples of documents and records maintained at your facility? How long are records kept at your facility? Does your facility have enough secure storage space to store records? Why do you think all records should be signed and dated?

160. Standard Operating Procedures Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

161. Learning Objectives By the end of this module, participants should be able to: 1. Describe the importance of an SOP 2. Describe when an SOP should be used and where it should be stored 3. Give five examples of SOPs

162. Standard Operating Procedure SOPs are written procedures which describe how to perform an activity SOPs should be located directly at the working place Only the current version should be present SOPs should describe how procedures work and not how they are supposed to work SOPs should be written or thoroughly reviewed by instruments operators

163. Standard Operating Procedures Describe how to perform various tasks in a testing site Provide step-by-step instructions Assure: Consistency Accuracy Quality Standardization

164. Importance SOPs define how to carry out protocol specified activities Standardizing techniques facilitates comparison of results Essential component of a quality system

165. Content of SOPs Unique SOP number and version number Page number and total number of pages Objectives/ purpose of the SOP Scope Responsibility Principle Procedures/ instructions Reference

166. Content of SOPs Safety Storage Specimen collection Specimen storage Test requirements (pre-test) Validity of test Interpretation of results

167. Content of SOPs For equipment testing an SOP should contain: Performance acceptance criteria Recommended corrective actions Template for continuous entries of test results and corrective actions

169. Controlled Documents SOPs are controlled documents SOPs must be approved for use in-country SOPs must have document control features SOPs must be kept up-to-date

170. Manufacturer Product Insterts Do not rely solely on manufacturer product inserts Product inserts do not provide specific information for test sites Examples additional material include: Materials required, but not in the kit Materials in the kit that may not be used in some settings Specific safety requirements External quality control requirements

171. Examples of SOPs SOP: Performing a Finger Prick SOP: Performing a Rapid Syphilis Test SOP: Re-constituting Dried Tube Specimen SOP: Testing with a Dried Tube Specimen SOP: Routine Quality Control Testing SOP: Proficiency Panel Testing SOP: Monitoring

172. SOPs At the Test Site Daily routine schedule/ duty roster Country testing algorithm Safety manuals Safety precautions Blood collection: Fingerprick, venipuncture, DBS Test procedures Quality Control and Quality Assurance Procedures Internal assessments Reordering of supplies and test kits Equipment use and maintenance

173. SOPs Must Be Followed Why is it important to follow SOPs? What are the consequences if you dont?

174. Questions for Participants 1. In your setting, who writes the SOPs? 2. What is your opinion on this arrangement in your setting? 3. Peter photocopied an SOP and gave the copy to a friend who is not working in his office. Is there anything wrong here?

175. Supply & Stock Management Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

176. Learning Objectives By the end of this module, participants should be able to: 1. Identify and describe the different supply management tools 2. Understand and appreciate the importance of these tools in commodity management and reporting and ordering supplies in a timely manner 3. Describe the procedures in completing the tools

177. Stock Keeping Records Track stock on hand Useful for determining consumption in the absence of dispensed-to-user data Track losses and adjustments Track expiry dates Useful tools for accountability problems

178. Physical Count Process of counting by hand the actual usable quantities of a given commodity available at a given time Recommended at the end of the report period before placing an order

179. Importance of Physical Count To check that recorded stock card balances match actual quantities on the shelves To verify product quality Identify any losses/adjustments To identify and correct errors in the stock card Accountability

181. Stock Records Track quantities of goods/ medicines/ test kits dispensed to clients or used in a given period of time Consumption information vital guide for facility re-supply quantities or needs

182. Stock Cards Should be completed every time a stock is consumed or moved between locations Records: Balance at the beginning of the day Quantity consumed, moved or added (if delivery was received) Balance at the end of the day Stock cards should be signed and dated by the HCW responsible for stock management

183. Types of Consumption Data Dispensed-to-user data: Information about the quantity of goods actually put in the hands of end users Issues data: Information about the quantity of goods moved from one level of the system to another eg. Store room to facility or pharmacy

184. How to Order On-time According to local schedule Sufficient quantity The quantity of any supply will depend on how often deliveries are received, the turnaround time, and the quantity consumed during one month Correct forms It is important to submit requisitions for equipment and supplies using national forms and to keep a record at the facility *Turnaround time is how long it takes for an order to be received from the time the request is submitted

185. Order Quantity Order a sufficient quantity of supplies to cover the period until the next order plus a buffer stock Buffer stock Quantity of a supply, in addition to that needed for routine patient flow, to prevent stock outs Should reflect the maximum turnaround time Does not need to be replaced every month

186. Example! Schedule: Every 3 months Maximum turnaround time: 2 weeks Remaining buffer stock: 1 week Monthly consumption: 100 tests (25/ week) What quantity of tests should be ordered?

187. Answer! Facility Consumption= (tests consumed/ month) x (number of months until next order) Buffer Stock= (tests consumed/ week) x (maximum turnaround time) (remaining buffer stock) Order Quantity = Facility Consumption + Buffer Stock

188. Answer! Facility Consumption: (100 tests/ month) x (3 monthly ordering schedule) = 300 tests Buffer Stock: (25 tests/ week) x (2 weeks 1 week) = 25 tests Order quantity: 300 tests + 25 tests = 325 tests

189. Receiving Supplies When receiving supplies it is important to: Record the date of delivery and quantity of supplies delivery The record should be signed by the individuals who received and delivered the supplies Check the supplies for damage Store supplies off the floor in the storage room Update the stock card with the quantity of supplies delivered

190. Storage Room A storage room should have: A lock To prevent theft A window For ventilation A window cover To prevent rain from entering the room Shelving All supplies should be stored off the floor A thermometer To monitor temperature Stock cards All stock cards should be kept with the item

191. Questions for Participants How often does your facility order supplies? How much buffer stock does your facility maintain? What is the maximum turnaround time at your facility? How much buffer stock should your facility maintain given the maximum turnaround time?

192. Monitoring & Evaluation Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

193. Learning Objectives By the end of this module, participants should be able to: 1. Define monitoring and describe its purpose 2. Define evaluation and describe its purpose 3. Describe the key differences between monitoring and evaluation 4. Describe the roles of a HCW and supervisor/ monitor during a monitoring visit

194. Monitoring Ongoing, routine activity Purpose: Observe progress Identify challenges Come up with local solutions Provide support to health care facility staff

195. What to Monitor Personnel & Training Biosafety Facility Documents and Records Quality System Stock and Supply Chain Management

196. Personnel & Training Every individual responsible for performing rapid syphilis testing should: Have a certificate or evidence of training at the facility Be able to describe the goals of the program and quality system

197. Biosafety Every facility offering rapid syphilis testing services should have in the testing area: A sharps disposal bin A lined biohazard waste disposal bin A protocol for disposal/ incineration of facility waste

198. Biosafety All staff involved in the testing process should: Be wearing closed toe shoes Be wearing scrubs or an apron Have his/ her hair tied back Have access to soap and water for hand washing Have access to gloves

199. Facility Every facility offering rapid syphilis testing services should have: A table, counter or lab bench with adequate space for performing testing Windows or electrical lighting to light the testing area Access to water Ability to communicate with referral centers (personal cell phone, facility cell phone, landline, email/ internet, two-way radio)

200. Documents & Records Every facility offering rapid syphilis testing services should: Have a patient or testing register (or both) to record test result and treatment outcome Store the patient or testing register (or both) in the testing area Record if partners were treated Regularly update the register(s) and sign next to test results Ensure the register (s) are organized and the writing is legible

201. Quality System Every facility offering rapid syphilis testing should: Have a dedicated folder for quality system records and SOPs Have an up-to-date record of proficiency panel testing and routine quality testing results Document all actions taken in the event of a out-of- specification result (Routine Quality Testing) Have documentation of the results of the proficiency panel testing and any corrective actions taken Have quality records signed by a facility in-charge or supervisor

202. Stock & Supply Chain Management Every facility offering rapid syphilis testing should have: Locked store room/ cupboard Complete and up-to-date stock cards for all testing materials Requisition and delivery records stored in a bound folder A schedule/ knowledge of order frequency Knowledge of facilitys buffer stock Current stock of essential supplies for RST

203. How to Monitor Routinely Bi-weekly, monthly, quarterly By trained monitor or trained supervisor Using a program specific checklist and interviews with facility staff

204. How Often to Monitor More intensive after initial test introduction Decreased frequency after 3 months In-line with national and district supervisory visits Depends on available resources and accessibility of facilities

205. Responsibilities of Facility Staff To record client/ patient information in the national register To record syphilis test result, treatment and partner treatment (if any) in the client/ patient or syphilis testing register To maintain daily stock card and complete requisition and delivery supply records To perform routine quality control testing/ proficiency panel testing as per program guidelines and record results appropriately

206. Responsibilities of Monitor To routinely visit health care facilities To conduct a monitoring visit in a professional manner, using the checklist as a guide To interview facility staff (experiences with test, supply chain, quality system) To identify any potential barriers/ challenges to testing based on the results of the visit and interviews To work with facility staff to come up with workable solutions to the challenges To provide facility staff with support throughout program implementation

207. Evaluation Summative process Takes place at the end of a program Purpose is to summarize program project towards meeting objectives and achieving goals Reflects on overall success or failure of a program Does not generate problem solving initiatives

208. Questions for Participants What support have you received from supervisors or monitors in the past? How has this been helpful? How often is monitoring/ supervising carried out in your district/ region? What is the current role of the HCW and supervisor during the visits?

209. Quality Control Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

210. Learning objectives By the end of this module, participants should be able to Define Quality Control Describe trouble shooting List the benefits of QC in rapid testing Differentiate between internal Quality Control and External quality control Describe the process of maintaining QC records 2

211. What is Quality Control (QC)? Comprises those measures that must be included during each test run to verify that the test is working properly. These are activities performed to detect and correct errors that may occur during testing If an error occurs, do not release or report results until you have corrected the error. 211

212. Quality Control Internal Control: Included in the testing device or as part of the kit To determine if adequate quantity of specimen has been added to the well 212 External Control: Not included in the test device or kit Specimens labeled with expected result are used to validate the reliability of the test cassette C T S Control Band

213. External Quality Control Involve the use of known positive and negative or control materials These may be purchased from a manufacturer or made locally ( usually by reference lab) These positive and negative specimens are used to evaluate the accuracy of the test cassette Usually tested periodically in order to ensure the kits are accurately detecting treponemal antibodies 213

214. External Quality Control Samples Manufactured at Central Laboratory or/ purchased from commercial retailers Store according to SOP or local instructions Record date when opened Use before expiry date Do not contaminate Quality Control Samples are potentially infectious and should be treated with appropriate safety precautions and disposed as biohazardous waste 214

215. Sources of External Quality Control Samples Store according to instructions Record date when opened Use before expiry date Do not contaminate 215 Commercially prepared Prepared by Reference Laboratory

216. Frequency of Use: When Should You Test External Control Samples? Once a week, beginning of the week New shipment of test kits Beginning a new lot number of test kits When environmental conditions exceed range needed for stability of kits 216

217. Invalid Results What Do You Do? Repeat test using a new test cassette from same kit Repeat test using new test cassette from a new test kit Repeat test using a new test cassette and a new control sample 217

218. Invalid Results What Do You Do? If repeatedly invalid: assume problem with test kit or procedure Inform supervisor Take corrective actions Document testing, invalid result, any repeat testing or corrective action taken, sign and date record, have supervisor sign record 218

219. Troubleshooting Invalid Results 219 No control line or band present Problem Potential Cause Action Damaged test device or controls Repeat the test using new device and blood sample Proper procedure not followed Expired or improperly stored test kits or controls Check expiration date of kits or controls. Do not use beyond stated expiration date Check temperature records for storage and testing area Follow each step of testing according to SOP Re-check buffer and/or specimen volumes Wait for the specified time before reading the test

220. Troubleshooting Invalid Results Contd 220 Positive reaction with negative external control, i.e. false positive Problem Potential Cause Action Incubation time exceeded recommended time (SOP) Re-test negative control using a new device and read results within specified time limit Extremely faint control line The control line can vary in intensity No action required. Any visible line validates the results.

221. Exercise #1: Interpreting Syphilis Rapid Test Results Refer to the handout in your participant manual Read the test results and write your interpretation in the space provided. Time: 2 minutes 221

222. Quality Control Records Testing Sites Information should include: A standard worksheet that includes spaces for recording QC results A separate register for QC results to which Information will be transferred from the worksheet. A flow chart for Corrective action showing steps followed when the QC results do not read as expected and how to refer problems back to the reference laboratory. The qualified Officer should regularly review all QC data with responsibility for testing site. 222

223. Maintaining Quality Control Records 223 WHY? Trouble-shooting Part of routine inventory proof of reliable test results HOW? Use standard worksheets WHEN? Each time QC materials are tested Record all invalid results and inform supervisor

224. Quality Control Record: An Example 224

225. Periodic Review of Records Review of internal control results before accepting test results Review of external control results by test performer Weekly or monthly review of external quality control results by testing site supervisor Periodic audits or assessments 225

226. Questions for Participants What would you do if your external control tested invalid. Give examples of problems encountered with QC results, how they occurred and how to correct them Why is it important to maintain records of QC results 226

227. External Quality Assurance & Dried Tube Specimens Rapid Syphilis Testing: Workshop for the Training of HCW [Enter date, location of workshop]

228. Learning Objectives By the end of this module, participants should be able to: 1. Describe the benefit of DTS 2. Describe the purpose of Routine Quality Control Testing and Proficiency Panel Testing, and the differences between the two procedures 3. Correctly complete all forms required by the quality system

229. Dried Tube Specimens Dried Tube Specimens (DTS) are vials containing dried out plasma samples Specimens can be syphilis positive or negative, HIV positive or negative, or any combination of syphilis and HIV positive or negative Can be transported and stored at room temperature

230. Preparation of DTS Manufactured by central laboratory Use syphilis (or HIV) confirmed positive and negative plasma samples Blue dye is added to sample 20ul of sample with dye is distributed into the vial Vial is left under biosafety hood for 24 hours to dry

231. Preparation of DTS Once dry, vials are labeled, capped, and frozen for long-term storage Vials can be distributed to facilities as part of quality system For transport and short-term storage (2 weeks), DTS can be stored at room temperature

232. How to Use DTS First need to Re-Constitute: Gently tap the tube to ensure colored pellet is at the bottom of the tube Add buffer using pasteur pipette Cover the tube (close cap) and tap gently to mix Leave overnight at room temperature

233. How to Use DTS The next day: Mix the specimen by gently tapping the tube The specimen can be now be used for testing Follow the SOP for Performing Rapid Syphilis Testing Record results using appropriate forms

234. Caution! Gloves and appropriate bio-safety precautions should be taken when handling DTS (re- constitution and testing) The specimen should be treated as potentially infectious

235. DTS and Quality Systems DTS is a valuable tool in quality systems It can be used for routine quality testing, proficiency panel testing or incoming inspections of test kits DTS can be sent to peripheral labs and facilities because it can be stored at room temperature

236. Routine Quality Control Uses DTS which are labeled either positive or negative The label also contains lot number and expiry date Vials are called known because the expected test result is know (written on label) before the test is performed

237. Routine Quality Control: Purpose Purpose: to assess the ability of the test cassette to correctly identify positive and negative samples Answer the question Is the test working? Ensure tests were not damaged during transport to the facility or during storage at the facility

238. Routine Quality Control: Results If the known positive gives a positive result and the known negative DTS gives a negative result, the tests are said to be in specification If the known positive DTS gives a negative result or the known negative DTS gives a positive result, the tests are said to be out of specification

239. Routine Quality Testing: Results The lot number, expiry date, expected result and actual results should be recorded on the appropriate form along with the date, and name of tester and signature of tester If the result is out of specification, the tester should follow the corrective actions steps to determine the problem The actions should be recorded an signed off by a facility supervisor/ in-charge

240. Corrective Actions If there is an out of specification result, it may be because the test was invalid , the test kit was damaged or the DTS sample was damaged during transport and storage To determine if the problem was with the test cassette, repeat quality testing using a new test cassette from the same test kit

241. Corrective Actions If the test result is still out of specification, repeat the test using a new test cassette from a different test kit If the test result is still out of specification, re-constitute a new vial of DTS and repeat using a test from the first kit If the test result is still out of specification, do not use either test kit in the clinic and contact the monitor/ supervisor for further instructions If the test result is in specification, this means the problem was with the vial of DTS and not the tests, continue using the tests in the clinic

242. Routine Quality Testing: Frequency May be performed every week, every two weeks, every month, or for every new kit Frequency will depend on the volume of patients being testing and the rate of test consumption at a facility

243. Proficiency Panel Testing Also uses DTS DTS labels contain an identification code and expiry date but not the expected test result Purpose: to determine if the facility/laboratory staff member is correctly performing and interpreting the results of a rapid syphilis test

244. Proficiency Panel May contain up to six DTS May include strong and weak positive samples and negative samples DTS are reconstituted a day before testing Tests should be performed and interpreted according to the SOP

245. Proficiency Panel: Documentation Date of testing, DTS identification code and expiry date, test result, name of tester and signature of tester are recorded on the correct form Results are submitted to central laboratory Monitor will provide facility with written copy of results and overall score Any corrective actions will be documented in the facilitys quality systems folder

246. Who Should Perform the Proficiency Panel? Should be performed by all facility staff who perform rapid syphilis testing as part of routine care Each person should conduct testing using the panel independently and should not share result The panel is to identify individuals in need of support and is intended as a tool to improve the quality of testing services for the benefit of the client/ patient

247. Proficiency Panel: Results Facility score can identify individuals or groups of individuals having trouble performing the test or interpreting results Highlights where monitor should focus attention Can be used to identify when and where on-the- job retraining or large re-fresher training workshops are required

248. Questions for Participants What question is proficiency panel testing trying to answer? What are the key differences between routine quality testing and proficiency panel testing? Do any other programs at your facility have a quality system in place?